1. College Planning Council
Thank you for being here today to learn more about CPC. As discussed by the Outreach and Training Dept. at the last meeting, each year this group is charged with providing information about CPC to not only this group, but to the greater campus as well. Everything we are about to review today you can find in your recently updated Handbook. Today is our opportunity to provide a high level overview of the handbook.
edition
Updates were made during academic year
Updated version of the handbook posted to the portal this summer
Feedback will be incorporated to implement the continual quality improvement process
Presented by the Outreach & Training Subcommittee of College Planning Council, as required by Section V.8 of the College Planning Council Handbook

2. Overview AB 1725 provisions
The role of College Planning Council
Purpose of CPC
Scope of membership
Procedures/decision-making
Handbook and operating procedures
Planning process
The Role and Purpose of College Planning Council
Scope of Membership
Procedures/Decision-making
On page 7 of your lovely new handbook you will find that one of the items all CPC members shall receive is an orientation meeting. In this meeting members will receive a review of the following provisions.
AB 1725
Procedures/Decision Making
Scope of Membership
Handbook and Operating Procedures
Relations to the district/Collegial Consultation
Planning Process
Acronyms
As you can see, many of these items will be reviewed today.
Handbook & Operating Procedures
Planning process

3. Collegial Consultation
What is Collegial consultation?
All individuals have a voice.
Environment of mutual trust, honesty, open agendas, equity, and respect for differing views.
The college’s collegial consultation body is the College of the Desert College Planning Council better known as CPC.
Collegial consultation is a method of college management in which decision-makers, whether primary or delegated authority, are committed to involving affected constituencies in decisions as much as possible.
Collegial consultation is based upon individuals having a voice in decisions that affect them, and it includes the structures and processes for decision-making that engage students, staff, faculty and administrators in reaching and implementing decisions that further the primary mission of the college-to educate students and place learning at the core of our existence.
The groups formed to address college matters are properly charged and empowered, the members carefully selected and processes clearly structured. The structure and process for collegial consultation vary according to task.
In order for collegial consultation to work, there must exist a covenant of mutual trust, honesty, open agendas, equity, and respect for differing views. Essential to maintaining this covenant are open communications and feedback from all constituencies.
All parties must commit to and take responsibility for fostering and maintaining an environment in which collegial consultation can occur as well as being well informed regarding issues. The underlying structure is building community. By living, learning and teaching the principles of community we serve as a catalyst for individuals and groups to:
Community with authenticity
Deal with difficult issues
Welcome and affirm diversity
Bridge difference with integrity
Relate with respect
In our decision making process, members of the groups must commit to participating in the implementation of decision made through collegial consultation.
Why do we need to know all of this?
Because our official collegial consultation body is the College of the Desert College Planning Council or better known as (CPC).

4. AB 1725
The Law – Board of Governors shall establish “minimum standards” and local governing boards shall “establish procedures not inconsistent” with those standards to ensure:
Faculty, staff, and students the right to participate effectively in district and college governance; and
The right of academic senates to assume primary responsibility for making recommendations in the areas of curriculum and academic standards.
- Education Code, Sections and 70902
The Law – Board of Governors shall establish “minimum standards” and local governing boards shall “establish procedures not inconsistent” with those standards to ensure:
Faculty, staff, and students the right to participate effectively in district and college governance; and
The right of academic senates to assume primary responsibility for making recommendations in the areas of curriculum and academic standards.
- Education Code, Sections and 70902

5. AB 1725 (continued)
Regulation: Academic Senates – The governing board shall adopt policies for appropriate delegation of authority and responsibility to its academic senate.
. . . providing at a minimum the governing board or its designees consult collegially with the academic senate when adopting policies and procedures on academic and professional matters.
-Title 5, Section 53203

6. A Partnership with Academic Senate: 10 + 1
Degree and certificate requirements
Curriculum, including establishing prerequisites and placing courses within disciplines
Grading policies
Educational program development
Standards or policies regarding student preparation and success
District and college governance structures as related to faculty roles
Faculty roles and involvement in accreditation processes, including self-study and annual reports
Policies for faculty professional development activities
Processes for program review
Processes for institutional planning and budget development
+1 Other academic and professional matters as mutually agreed upon between the governing board and the Academic Senate.
Another way collegial consultation is implemented is through the Academic Senate in areas of “academic and professional” matters. There are ten areas defined as academic and professional matters:
The Board of Trustees and the Academic Senate have agreed that academic and professional matters 1 through 9 are to be processed as “rely primarily upon” and academic and professional matter 10 as “mutually agreed.” +1. It reads: Other academic and professional matters as mutually agreed upon between the governing board and the Academic Senate
AB 1725 is the overarching and comes from the state which requires the board of trustees to implement it and the process by which we implement is collegial consultation which is accomplished through CPC

7. The Role and Purpose of CPC
“CPC is an advisory committee to the Superintendent/ President on college-wide issues and serves as the primary policy and planning recommendation group for the college, thereby establishing the charges to other units and committees in accomplishing specific tasks including, but not limited to, the following areas:” -CPC Handbook

8. Strategic Planning and Accreditation
…specific tasks including, but not limited to:
Classified Staff Development
Student Equity & Diversity
Bookstore & Food Services
Safety
Strategic Planning and Accreditation
Facilities
Health & Welfare
Non-instructional Programs
Student Information System (SIS) Implementation

9. Purpose (functions)
Discuss campus-wide issues and make decisions as appropriate
Oversee the college’s strategic planning process
Make recommendations to Superintendent/President (advisory council)
Create ad-hoc task forces
Campus-wide communication tool
Discuss campus-wide issues and make decisions as appropriate
Oversee the college’s strategic planning process
For matters reserved to the respective consultative groups by AB 1725, Title 5 regulations, and/or Desert Community College District Board of Trustees’ Policy 2510 (see resource page), such matters will be discussed for informational purposes only. The Superintendent/President may use CPC for input and advice in these areas as an advisory council.
For matters not already mentioned, CPC will determine which college organization, committee and/or administrator will be responsible for the matter. Should no entity exist, CPC may create ad-hoc task forces
Campus-wide communication tool

10. Membership Faculty (15): Vice Chair: President of the Academic Senate
Representatives from each Academic Unit (not to exceed 11)
CODFA President or designee
CODAA President or designee
Adjunct Representative
Students (2):
ASCOD President
Student Trustee or Designee
Non-Voting (5):
Executive Director of Institutional Advancement
Director of Institutional Research
Basic Skills Coordinator
Outcomes & Assessment Committee Chair
Director of Student Life
Staff (13):
Chair: Superintendent/President
Vice President of Student Success
Vice President of Student Learning
Vice President of Human Resources & Employee Relations
Vice President of Administrative Services
Student Success and Student Learning Deans (2)
Executive Director of Educational Technology/Chief Technology Officer
Education Centers Director
CSEA President or designee
Classified Representative
Classified Supervisor
Confidential Representative
Quorum is 50% of CPC membership plus one (19).
All meetings are open.
However, specific membership consists of of 15 Faculty members, two students, 5 non-voting members and 13 staff/leadership positions for a total of 35 representative groups.

11. Expectations & Terms Expectations: Terms:.
Open mind and willingness to develop a college-wide perspective
Commit to active and regular participation
Communicate with constituents
Observe standards of ethical conduct
Terms:.
Three years (July-June) for appointed positions
Student terms will be for one academic year, nominated by ASCOD (Aug 15-June 30)               
Expectations of Members:
Possess an open mind and be willing to develop a college-wide perspective and an understanding of constituencies other than their own
Commit to active and regular participation in meetings and activities, including subcommittees and task forces
Not miss more than two CPC meetings in an academic year
Keep lines of communication open by informing their constituents and others of issues and developments and by gathering input to share with CPC
Observe standards of ethical conduct
Terms:
Three years (July-June) for appointed positions
Student terms will be for one academic year, nominated by ASCOD               

12. Communications
Members are responsible for informing their constituent groups of CPC activities by reporting back to their groups and by soliciting feedback from them to provide at the next CPC meeting.
One of the ways the CPC has been able to accomplish an increased level of communication is by adhering to our first and second readings. This allows the respective groups the opportunity to take information back to their respective groups, obtain feedback and articulate it back to the CPC.

13. Decision-Making & Recommendations
The Superintendent/President accepts and/or rejects any recommendations.
Decision-Making
The Superintendent/President relies on the advice of CPC to make decisions.
The consensus method is relied upon.
Quorum
A quorum must be present to take action.
Quorum is 50% of CPC membership plus one (19).
Recommendations
The Superintendent/President has the option to reject any recommendations. However, a written response explaining the rationale will be provided to CPC members.
Decision-Making
The Superintendent/President relies on the advice of CPC to make decisions.
The consensus method is relied upon. If no consensus is reached, defer to Robert’s Rules of Order.
Quorum
A quorum must be present in order to forward a specific recommendation and to take action.
In the absence of quorum, only discussion may occur.
Quorum is 50% of CPC membership plus one (19).

14. CPC Subcommittees Assessment of Planning & Outcomes Subcommittee
Budget Subcommittee
Chairs Council
End-User Data Subcommittee
Enrollment Management Committee
Outreach & Training Subcommittee
All information, decisions and recommendations made during these meetings are then reported back through to the CPC for adoption or recognition. For more detailed information about each of the committees, please refer to the appendix in the handbook….list out page beginning on.

15. Operational Committees
Student Success and Student Learning
Basic Skills Committee
Disabled Student Programs & Services (DSPS) Advisory Committee
Diversity & Equity Council
EOPS/CARE/CalWORKs Advisory Committee
Matriculation/SSSP Advisory Committee
Transfer Advisory Committee
Superintendent President
Academic Calendar Committee
Administrative Computing Committee
College Planning Council
Administrative Services
Citizens’ Bond Oversight Committee
Bookstore Advisory Committee
Facilities Advisory Committee
Food Services Advisory Committee
Safety Committee
Human Resources
Health & Welfare Committee
Professional Growth Committee
Reclassification Committee
Define difference between an operational committee and a CPC subcommittee versus the taskforce. Double check handbook on these items.

16. Other Committees and Groups
Work Groups, & Other Committees
Work Groups
Catalog Advisory
Commencement Planning Task Force
Other Committees and Groups
Green Council
Measure B Bond Projects

17. Strategic & Operational Planning
CPC is responsible for developing, implementing, and monitoring (assessing) the strategic planning process.
The Superintendent/President honors the strategic plan, processes, and procedures developed by CPC and will not make revisions unless unusual or exceptional circumstances arise that are for the good of the faculty, students, and staff.
Reiterate collegial consultative process…

18. Planning Process and Planning Flowchart
Planning is the process by which the college accomplishes its mission. Through the planning process, College of the Desert uses a “bottom-up” approach to planning organized around four levels of planning.
The first level is the department, such as Accounting in the Applied Sciences and Business Division, Financial Aid Office within Enrollment Services, or Maintenance and Operations within Administrative Services.
The next level of planning includes areas that have respective department supervisors, directors, faculty coordinators/chairs and/or deans.
The third level of planning involves the four Executive areas: Office of the President, Student Success, Student Learning, and Administrative Services.
The fourth and largest planning area is the entire college. The college level plan is developed by the College Planning Council and its task forces or committees.

19. Resources
Participating Effectively in District & College Governance The Law, Regulation and Guidelines
CPC Online Handbook:
Board Policy (BP) 2510 Participation in Local Decision Making:
Administrative Procedure (AP) 2510: Participation in Local Decision Making
College of the Desert Strategic Master Plan

20. Resources Continued

21. Thank you for your time today
Thank you for your time today. We will now open it up for questions and know a copy of this presentation will be available online soon.