1. Making PowerPoint Presentation ENGG 1305
Dr. Hatem Elaydi
Islamic University of Gaza
Spring 2017, March15

2. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Contents
Outlines
Slide Structure
Fonts
Color
Background
Graphs
Spelling and Grammar
Conclusions
Questions
Preparations
Preparing for your Presentation
Know your Audience
The opening
Ways to start your opening
Practice your presentation
Dos & Don’ts
Time Management
Posture, clothes & Voice volume
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

3. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Outline
1st or 2nd slide should be an outline of your presentation
Ex: previous slide
Follow the order of your outline for the rest of the presentation
Only place main points on the outline slide
Ex: Use the titles of each slide as main points
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

4. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Slide Structure – Good
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

5. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

6. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Slide Structure – Good
Show one point at a time:
Will help audience concentrate on what you are saying
Will prevent audience from reading ahead
Will help you keep your presentation focused
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

7. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Slide Structure - Bad
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

8. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Fonts - Good
Use at least an 18-point font
Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28-point, and the title font is 36-point
Use a standard font like Times New Roman or Arial
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

9. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Fonts - Bad
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

10. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Color - Good
Use a color of font that contrasts sharply with the background
Ex: blue font on white background
Use color to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use color to emphasize a point
But only use this occasionally
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

11. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Color - Bad
Using a font color that does not contrast with the background color is hard to read
Using color for decoration is distracting and annoying.
Using a different color for each point is unnecessary
Using a different color for secondary points is also unnecessary
Trying to be creative can also be bad
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

12. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Background - Good
Use backgrounds such as this one that are attractive but simple
Use backgrounds which are light
Use the same background consistently throughout your presentation
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

13. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

14. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Graphs - Good
Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data
Trends are easier to visualize in graph form
Always title your graphs
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

15. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Graphs - Bad
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

16. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Graphs - Good
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

17. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Graphs - Bad
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

18. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colors are illogical
Title is missing
Shading is distracting
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

19. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Spelling and Grammar
Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

20. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Conclusion
Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points of your presentation
Suggest future avenues of research
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

21. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Questions??
End your presentation with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

22. Preparing for your Presentation
Know your Audience
The Opening
Practice your Presentation
Do’s and Don’ts
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

23. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Know your Audience
Who are they?
What do they have in common?
Why will they be here?
How much do they already know about my subject?
How much do they want to know?
What is their level of understanding?
What is their attitude: friendly, hostile, or indifferent?
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

24. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
The Opening
Your opening is the most important part of your speech.
It should catch the interest of your audience, stimulate their curiosity, and impress them.
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

25. Ways to start your opening
A rhetorical question
Example: “Will colonizing outer space ever be practical?”
A dramatic story
Example: Terry Fox’s attempt to run across Canada to raise money for cancer research
A quotation from a famous person
Example: “Good order is the foundation of all good things.” Edmund Burke
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

26. Ways to start your opening Continue
A historical events
Example: “Do you remember where you were when Neil Armstrong first set foot on the moon?”
A reference from literature or the holly book
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

27. Practice your presentation
Maintain eye contact with the audience.
Eye contact gives
self-confidence
feedback (speed up, slow down, repeat your self)
Keep body movement quiet and natural.
Maintain appropriate voice volume.
Avoid wearing distracting clothing or accessories.
Maintain a constant rate of speech
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

28. Practice your presentation
Won’t be able to duplicate the real audience stress.
Avoid being nervous by:
Practice in front of classmates, colleagues, family or friends.
taking deep breaths
distributing weight equally on both feet
Use Body Language Effectively: relaxed gestures, eye contact; don't play with a pen or pointer.
don't block visual aids
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

29. Do’s & Don’ts for a Successful Presentation
Do test your computer and practice the slide show before the audience arrives.
Do check ahead of time for proper room lighting and for any glare from windows.
Do make sure everyone in the audience can see and hear you clearly.
Do memorize your speech. Don’t read slide content.
Do use visuals (charts, graphs, tables, photos).
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

30. Do’s & Don’ts for a Successful Presentation
Do speak to your audience. Don’t speak to the screen.
Do know the order of your slides and which one will come up next…
If you need to refer to a previous slide, do make another copy and position where needed.
Don’t try to reverse the slide show.
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

31. Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017
Time Management
Can give presentation for any given time
Pace yourself such as 1-2 slides / minute
Don’t exceed the allocated time (max 1 min)
Don’t finish two early ( 2 min)
Video or animation (1-1.5 min)
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017

32. Posture, clothes & Voice volume
Stand up straight, legs spread, hands on the podium
Take deep breath when nervous
Formal clothing, no flashy or colorful clothes, no jewelry
Speak up with clear voice
Dr. Hatem Elaydi, IUG, ENGG 1305, Spring 2017