1. Creating a Resume Using a Wizard and a Cover Letter with a Table
Word Project 3
Creating a Resume Using a Wizard and a Cover Letter with a Table

2. Objectives Create a resume using Word’s Resume Wizard
Fill in a document template
Use print preview to view and print a document
Set and use tab stops
Collect and paste using the Clipboard task pane

3. Objectives Format paragraphs and characters
Remove formatting from text
Identify the components of a business letter
Insert the current date
Create and insert an AutoText entry

4. Objectives
Insert a Word table, enter data into the table, and format the table
Address and print an envelope
Word with smart tags
Modify file properties

5. Starting and Customizing Word
Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Word 2003 on the Microsoft Office submenu
If the Word window is not maximized, double-click its title bar to maximize it
If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menu
If the Getting Started task pane is displayed in the Word window, click its Close button

6. Starting and Customizing Word
If the Standard and Formatting toolbar buttons are displayed on one row, click the Toolbar Options button and then click Show Buttons on Two Rows in the Toolbar Options list
If necessary, click View on the menu bar and then click Normal

7. Displaying Formatting Marks
If the Show/Hide ¶ button on the Standard toolbar is not selected already, click it

8. Using Word’s Resume Wizard to Create a Resume
Click File on the menu bar
Click New on the File menu
Click the On my computer link in the Template area in the New Document task pane
When Word displays the Templates dialog box, click the Other Documents tab

9. Using Word’s Resume Wizard to Create a Resume
Click the Resume Wizard icon
Click the OK button
Click the Next button in the Resume Wizard dialog box
When the wizard displays the Style panel, if necessary, click Professional

10. Using Word’s Resume Wizard to Create a Resume
Click the Next button
When the wizard displays the Type panel, if necessary, click Entry-level resume
Fill out the series of Resume Wizard windows as shown on the following slides, clicking the Next button after completing each screen

12. Using Word’s Resume Wizard to Create a Resume

13. Hiding White Space
Point to the top of the page in the document window until the Hide White Space button appears
Click the Hide White Space button

14. Printing the Resume Created by the Resume Wizard
Ready the printer and then click the Print button on the Standard toolbar
When the printer stops, retrieve the hard copy resume from the printer

15. Selecting and Replacing Placeholder Text
Click the placeholder text, Type Objective Here
Type To obtain a full-time sales position with a major computer or electronics company in the New England area.

16. Selecting and Replacing More Placeholder Text
Select and replace the placeholder text next to Education, as illustrated here:

17. Entering a Line Break
If necessary, scroll down to display the areas of concentration section of the resume
In the areas of concentration section, click the placeholder text, Click here and enter information
Type Computer Hardware and then press SHIFT + ENTER

18. Entering a Line Break
Type Computer Software and Programming and then press SHIFT + ENTER
Type Professional Communications and then press SHIFT + ENTER
Type Business as the last entry. Do not press SHIFT + ENTER at the end of this line

19. Entering a Line Break

20. Entering More Text with Line Breaks
If necessary, scroll down to display the awards received section of the resume. In the awards received section, click the placeholder text, Click here and enter information. Type Dean’s List, every semester and then press SHIFT + ENTER.
Type Gamma Phi Sigma Honors Society, and then press SHIFT + ENTER

21. AutoFormatting As You Type
Type Hartford College Outstanding Senior, 1st
Press the SPACEBAR
Type Place, 2005 at the end of the award
Enter the remaining sections of the resume as instructed on pages WD

22. AutoFormatting As You Type

23. Viewing and Printing the Resume in Print Preview
Point to the Print Preview button on the Standard toolbar
Click the Print Preview button
Click the Print button on the Print Preview toolbar
Click the Close Preview button on the Print Preview toolbar

25. Saving the Resume Insert your floppy disk into drive A
Click the Save button on the Standard toolbar
Type Okamoto Resume in the File name text box. Do not press the ENTER key
Click the Save in box arrow and then click 3½ Floppy (A:)
Click the Save button in the Save As dialog box

26. Opening a New Document Window
Click the New Blank Document button on the Standard toolbar

27. Changing the Font Size
Click the Font Size box arrow on the Formatting toolbar
Click 20 in the Font Size list

28. Coloring Text
Click the Font Color button arrow on the Formatting toolbar
Click Brown, which is the second color on the first row of the color palette
Type Benjamin Kane Okamoto and then press the ENTER key

29. Changing the Font Size
With the insertion point on line 2, click the Font Size box arrow on the Formatting toolbar
Click 9 in the Font Size list

30. Inserting a Graphic
With the insertion point below the name on line 2, click Insert on the menu bar, point to Picture, and then click Clip Art on the Picture submenu
When Word displays the Clip Art task pane, if necessary, drag through any text in the Search for text box to select the text. Type computer and then click the Go button
Scroll through the list of results until you locate the graphic of a computer. Click the graphic of the computer to insert it into the document
Click the Close button on the Clip Art task pane title bar

31. Resizing a Graphic
Position the mouse pointer in the graphic and then double-click
When Word displays the Format Picture dialog box, click the Size tab
In the Scale area, double-click the Height box to select it
Type 40 and then press the TAB key
Click the OK button in the Format Picture dialog box

32. Resizing a Graphic
Press the END key to move the insertion point to the paragraph mark to the right of the graphic

33. Setting Tab Stops Using the Tabs Dialog Box
With the insertion point positioned between the paragraph mark and the graphic, click Format on the menu bar
Click Tabs on the Format menu
When Word displays the Tabs dialog box, type 6 in the Tab stop position text box
Click Right in the Alignment area
Click the Set button in the Tabs dialog box and then click the OK button

34. Setting Tab Stops Using the Tabs Dialog Box

35. Switching from One Open Document to Another
Click the Okamoto Resume – Microsoft Word program button on the Windows taskbar

36. Copying Items to the Office Clipboard
Press CTRL + HOME to display the top of the resume in the document window
Click Edit on the menu bar
Click Office Clipboard on the Edit menu
If the Office Clipboard gallery in the Clipboard task pane is not empty, click the Clear All button in the Clipboard task pane
Scroll to the right to display all of the telephone, fax, and information in the resume

37. Copying Items to the Office Clipboard
In the resume, drag through the street address, 78 Larkspur Road
Click the Copy button on the Standard toolbar
Drag through the city, state, and postal code information and then click the Copy button on the Standard toolbar
Drag through the telephone information and then click the Copy button on the Standard toolbar

38. Copying Items to the Office Clipboard
Drag through the fax information and then click the Copy button on the Standard toolbar
Drag through the information and then click the Copy button on the Standard toolbar

39. Displaying the Clipboard Task Pane
Click the Document3 – Microsoft Word button on the Windows taskbar to display the letterhead
Double-click the Office Clipboard icon in the notification area on the Windows taskbar

40. Zooming Text Width Click the Zoom box arrow on the Standard toolbar
Click Text Width in the Zoom list

41. Pasting from the Office Clipboard
With the insertion point between the paragraph mark and the computer graphic, press the TAB key
Click the bottom (first) entry in the Office Clipboard gallery
Click the Paste Options button
Click Keep Text Only on the Paste Options menu

42. Pasting from the Office Clipboard
Press the COMMA key. Press the SPACEBAR
Click the second entry (city, state, postal code) in the Office Clipboard gallery
Click the Paste Options button and then click Keep Text Only

43. Collecting and Pasting
Press the ENTER key. Press the TAB key. Click the third entry (telephone) in the Office Clipboard gallery. Click the paste Options button and then click Keep Text Only
Press the COMMA key. Press the SPACEBAR. Click the fourth entry (fax) in the Office Clipboard gallery. Click the paste Options button and then click Keep Text Only
Press the COMMA key. Press the SPACEBAR. Click the fifth entry ( ) in the Office Clipboard gallery. Click the paste Options button and then click Keep Text Only
Click the Close button in the upper-right corner of the Clipboard task pane title bar to close the task pane

44. Zooming to 100% Click the Zoom box arrow on the Standard toolbar
Click 100% in the Zoom list

45. Adding a Bottom Border to a Paragraph
With the insertion point in the paragraph to border, click the Border button arrow on the Formatting toolbar
Click Bottom Border on the border palette

46. Clearing Formatting
With the insertion point at the end of line 3, press the ENTER key.
Click the Styles and Formatting button on the Formatting toolbar
Click Clear Formatting in the Pick formatting to apply area in the Styles and Formatting task pane
Click the Close button in the upper-right corner of the task pane title bar

47. Clearing Formatting

48. Converting a Hyperlink to Regular Text
Right-click the hyperlink, in this case, the address
Click Remove Hyperlink on the shortcut menu
Position the insertion point on the paragraph mark below the border

49. Saving the Letterhead Insert your floppy disk into drive A
Click the Save button on the Standard toolbar
Type Okamoto Letterhead in the File name text box.
If necessary, click the Save in box arrow and then select 3½ Floppy (A:)
Click the Save button in the Save As dialog box

50. Saving the Cover Letter with a New File Name
If necessary, insert your floppy disk into drive A
Click File on the menu bar and then click Save As
Type Okamoto Cover Letter in the File name text box.
If necessary, click the Save in box arrow and then click 3½ Floppy (A:)
Click the Save button in the Save As dialog box

51. Setting Custom Tab Stops Using the Ruler
With the insertion point on the paragraph mark below the border, press the ENTER key
If necessary, click the button at the left edge of the horizontal ruler until it displays the Left Tab icon
Position the mouse pointer on the 3.5” mark on the ruler
Click the 3.5” mark on the ruler

52. Inserting the Current Date in a Document
Press the TAB key
Click Insert on the menu bar
Click Date and Time on the Insert menu
When Word displays the Date and Time dialog box, click the desired format, (in this case, December 19, 2005)
If the Update automatically check box is selected, click the check box to remove the check mark and then click the OK button

53. Inserting the Current Date in a Document

54. Entering the Inside Address and Salutation
With the insertion point at the end of the date, press the ENTER key three times
Type Ms. Helen Weiss and then press the ENTER key
Type Personnel Director and then press the ENTER key
Type National Computer Sales and then press the ENTER key
Type 15 Main Street and then press the ENTER key.

55. Entering the Inside Address and Salutation
Type Hartford, CT and then press the ENTER key twice
Type Dear Ms. Weiss and then press the COLON key (:)

56. Creating an AutoText Entry
Drag through the text to be stored, in this case, National Computer Sales. Do not select the paragraph mark at the end of the text
Click Insert on the menu bar and then point to AutoText
Click New on the AutoText submenu
When Word displays the Create AutoText dialog box, type ncs as the AutoText entry name

57. Creating an AutoText Entry
Click the OK button
If Word displays another dialog box, click the Yes button

58. Inserting a Nonbreaking Space
Scroll the salutation to the top of the document window. Click after the colon in the salutation and then press the ENTER key twice
Type I am responding to the full-time computer sales position advertised in yesterday’s and then press the SPACEBAR
Press CTRL + I to turn on Italics. Type New and then press CTRL + SHIFT + SPACEBAR
Type England and then press CTRL + SHIFT + SPACEBAR
Type Tribune and then press CTRL + I to turn off italics. Press the PERIOD key

59. Inserting a Nonbreaking Space

60. Inserting an AutoText Entry
Press the SPACEBAR. Type As indicated on the enclosed resume, I have the credentials you are seeking and believe I can be a valuable asset to ncs
Press the F3 key
Press the PERIOD key

61. Entering a Paragraph Press the ENTER key twice
Type I recently received my bachelor’s degree in information and computer technology from Hartford College. The following table outlines my areas of concentration and then press the COLON key

62. Inserting an Empty Table
Click the Insert Table button on the Standard toolbar
Position the mouse pointer on the cell in the first row and second column of the grid
Click the cell in the first row and second column of the grid

63. Inserting an Empty Table

64. Entering Data in a Word Table
If necessary, scroll the table up in the document window
With the insertion point in the left cell of the table, type Computer Hardware and then press the TAB key
Type 30 hours and then press the TAB key
Continue completing the table as shown on the next slide, using the TAB key to move to the next table cell

65. Entering Data in a Word Table

66. Fitting Columns to Table Contents
Right-click the table and then point to AutoFit on the shortcut menu
Click AutoFit to Contents on the AutoFit submenu

67. Selecting a Table
Position the mouse pointer in the table so the table move handle appears
Click the table move handle

68. Centering a Selected Table
Click the Center button on the Formatting Toolbar

69. Adding More Text
If necessary, scroll up. Click the paragraph mark below the table
Press the ENTER key
Type In addition to my coursework, I have the following sales and computer experience and then press the COLON key. Press the ENTER key

70. Bulleting a List as You Type
Press the ASTERISK key (*)
Press the SPACEBAR
Type Worked as an intern at Computer Discount Sales, selling hardware and software components to home and small business customers
Press the ENTER key
Type At Hartford College, tutored students having difficulty with computer classes and then press the ENTER key

71. Bulleting a List as You Type
Type Prepared all fliers and newsletters for the New England Ski Club and then press the ENTER key
Press the ENTER key

72. Enter the Remainder of the Cover Letter
Type the paragraph shown on the following slide, making certain you use the AutoText entry, ncs, to insert the employer name
Press the ENTER key twice. Press the TAB key. Type Sincerely and then press the COMMA key
Press the ENTER key four times. Press the TAB key. Type Benjamin Kane Okamoto and then press the ENTER key twice
Type Enclosure: Resume as the final text

73. Enter the Remainder of the Cover Letter

74. Saving and Printing the Document
Click the Save button on the Standard toolbar
Click the Print button on the Standard toolbar

75. Addressing and Printing an Envelope
Scroll through the cover letter to display the inside address in the document window
Drag through the inside address to select it
Click Tools on the menu bar and then point to Letters and Mailings
Click Envelopes and Labels on the Letters and Mailings submenu
When Word displays the Envelopes and Labels dialog box, if necessary, click the Envelopes tab.

76. Addressing and Printing an Envelope
Click the Return address text box
Type Benjamin Kane Okamoto and then press the ENTER key
Type 78 Larkspur Road and then press the ENTER key
Type Plantsville, CT 06479

77. Addressing and Printing an Envelope
Insert an envelope into your printer, as shown in the Feed area of the dialog box
Click the Print button in the Envelopes and Labels dialog box
If a dialog box is displayed, click the No button

78. Addressing and Printing an Envelope

79. Using the Smart Tag Actions Button
Click anywhere to remove the highlight from the inside address
Position the mouse pointer on the smart tag indicator below the date line, December 19, 2005, in the cover letter
Click the Smart Tag Actions button
Click Show my Calendar on the Smart Tag Actions menu
Click the Close button on the Outlook title bar to close Outlook

80. Using the Smart Tag Actions Button

81. Modifying the Document Summary
Click File on the menu bar
Click Properties on the File menu
When Word displays the Okamoto Cover Letter Properties dialog box, if necessary, click the Summary tab
Type National Computer Sales in the Title text box
Type Cover Letter in the Subject text box

82. Modifying the Document Summary
Type cover letter, National Computer Sales in the Keywords text box
Type Cover letter to Ms. Helen Weiss at National Computer Sales in the Comments text box
Click the OK button the close the dialog box
Click the Save button on the Standard toolbar
Click File on the menu bar and then click Close to close the cover letter document window

83. Modifying the Document Summary

84. Displaying File Properties in the Open Dialog Box
Click the Open button on the Standard toolbar
When Word displays the Open dialog box, if necessary, click the Look in box arrow, click 3½ Floppy (A:), and then click Okamoto Cover Letter
Click the Views button arrow in the Open dialog box
Click Properties on the Views menu
Click the Cancel button in the dialog box

85. Displaying File Properties in the Open Dialog Box

86. Quitting Word
Click File on the menu bar and then click Exit. (If Word displays a dialog box about saving changes, click the No button.)

87. Summary Create a resume using Word’s Resume Wizard
Fill in a document template
Use print preview to view and print a document
Set and use tab stops
Collect and paste using the Clipboard task pane

88. Summary Format paragraphs and characters Remove formatting from text
Identify the components of a business letter
Insert the current date
Create and insert an AutoText entry

89. Summary
Insert a Word table, enter data into the table, and format the table
Address and print an envelope
Word with smart tags
Modify file properties

90. Word Project 3 Complete