1. Landscape Institute
Library and Archive Working Group
exploring the way forward
progress report to Council
July 2009

2. Approach of the Working Group
Agree a set of objectives
Understand the background to our current position
financial
administrative
Review of the approach taken be related professional bodies
Consult with senior members
Explore possible options
Submit preferred options for consideration by Council
Engage with wider membership
Agree on way forward & delivery a solution

3. fundamental business decision
Landscape Institute
remain at 33 or relocate? go
stay
a lot rests on a
fundamental business decision

4. what are the possibilities?
Landscape Institute
remain at 33 or relocate? go
if future finances or
location prevents co-location
stay
place collection in temporary
store, assuming relocation to
larger premises
transfer collection to a
Specialist organisation, with or
without library
Option 1
retain the status
quo
Option 2
enhance the resource
Option 3
transfer collection
to new office
Option 4
ransfer collection
to serviced office
Option 5
Secure storage
but no access
Option 6
Specialist storage
With retrieval
Option 7
Collection housed
by third party
Option 8
Collection absorbed
by third party
what are the possibilities?

5. assessing issues Landscape Institute remain at 33 or relocate? go stay
if future finances or
location prevents co-location
stay
place collection in temporary
store, assuming future
relocation to larger premises
transfer collection to a
Specialist organisation, with or
without library
Option 1
retain the status
quo
Option 2
enhance the resource
Option 3
transfer collection
to new office
Option 4
transfer collection
to ‘serviced’ office
Option 5
Secure storage
but no access
Option 6
Specialist storage
with retrieval
Option 7
Collection housed
by third party
Option 8
Collection absorbed
by third party
assume annual cost
of floor space
£ ………………
consider reduction
in working area to
assist additional
uses, meetings,
visitors, hot desks,
landscape internet
Café etc?
catalogue all
existing material
£…………………..
provide additional
Storage
£……………………
review storage
environment £
review & edit
collection
create portal for
wider electronic
access & promote
physical resource
assess revenue
potential
Cost of packing /
transfer? £……..
annual cost of floor
area required
£…………
Capital cost of
Additional storage
£…………..
Cost of packing /
transfer? £……..
annual cost of floor
area required
£………… pot saving
through reduction
in area
capital cost of
additional storage
£…………..
ensure storage
conditions are
appropriate
explore visitor
access
Cost of packing /
transfer? £……..
No retrieval
No library function
Uncertain envirn
conditions
For unknown period
Cost of packing /
transfer? £……..
Annual charge
Cost of retrieval
/ item
Annual cost of
retrieval, efficiency
of process
Ability to develop
Opportunity to
review before
transfer
Digitise selected
Material + portal
+ revenue potential
Which Organisation?
Cost of packing /
transfer? £……..
Annual charge
Ability & cost of
retrieving items
Integrity of the
collection?
Opportunity to
develop with LI?
Opportunity for
wider physical
and electronic
access?
Which organisation?
Cost of packing /
transfer? £……..
One off / Annual
Charge?
Opportunity to
retrieve items
Integrity of the
collection?
develop with LI?
Opportunity for
wider physical
and electronic
access?
enhance as Opt 2
enhance as Opt 2