1. Fall 2016 Club Sport Officer Meeting

2. Club Sports Staff Bryan Ford – Assistant Athletic Director
Jillian Formanski – Assistant Director of Recreation
Aaron Singer – Coordinator of Club Sports
Bridget Wiseley – Head Athletic Trainers, Club Sports
Scott Klabunde - Assistant Athletic Trainer, Club Sports
Jillian

3. Rec Athletics 101 Recreational Athletics Intramural Sports Club Sports
Health Wellness
Aquatics
Facility
Experiential Learning
Rec Athletics 101
Jillian

4. What is Club Sports Student Run Oversight from Recreational Athletics
Format varies by University
Student Development
Dragon Link

5. 2016-2017 Points of Emphasis Important Dates/Compliance
Club Sport Coaches Education
Injury Reporting
Club Standards
Student Development
Accountability Process
Sports Information/Marketing

6. Roll of Club Sports Office
Liaison with other University Departments
Ensure policies are being followed
Navigate University procedures
Developing Student Leaders
Provide structure toward success

7. Roles of Club Officers Administrative Work Club Advocate
Fulfill Club Sports Requirements
Goal Setting
Bi-Weekly Meeting
Budget Development and Management
Jillian

8. Roles of a Club Sport Coach
Guiding vs Dictating
Practices and Competitions
Collaboration
Mutual Support
Understanding of Club Operations
Check in with Club Officers/Accountability
Other requests from Club Officers
Jillian

9. Club Sports Recognition Requirements 2016-2017 Checklist
Submit Club Sports Officer Information Form
Attend Club Sports Recognition Training
(President, Treasurer, & Travel Coordinator)
Register Organization via Dragon Link
Attend Club Sports Safety Officer Training
Coaching Staff recognized by Drexel Club Sports
Schedule Bi-Weekly Meeting with Club Sports Advisor

10. Club Sports Manual Located on Club Sports Dragon Link -> Document
Processes outlined in Manual
Expectations
Responsible for knowing the manual
Jillian

11. Membership
Open to all currently and actively enrolled Drexel students.
Must be enrolled in classes for the current term.
Drexel Staff, Alumni & Recreation Center Members are not eligible to participate with Club Sports.
“Tryouts”
Aaron

12. Participation Agreements
Fill out online - on the Club Sports Dragon Link
Club Sports CO-OP will review and approve/deny all submitted forms
Must print out Waiver, sign it, scan it back in and attach a picture of both pages of the waiver to the Partcipation Agreement.
Must fill out Health Questionaire, Concussion Addendum, HIPAA Release & Physical via ATS website.
Club Sports Google Doc will be updated daily to show accurate rosters
DUE: Before 1st practice

13. Safety Officers At least 2 per club
Must Report all Injuries to Club ATC’s
At Practice
Check In with CS Supervisor
Take Attendance
Get CS Supervisor or ATC for any issues or injuries
At least 2 must be at every practice/event/game

14. Coaches
Coaches must be hired through Rec Athletics before they are able to attend practice.
3 Designations:
Independent Contractor
Temporary Employee
Volunteer Coach
Coach Payment
Submit Hours through Drexel One
Coach Must have Dragon Card for Facility Access
Jillian

15. Travel Travel Coordinator Fill out Travel Request Form
2 weeks in advance of trip
Driver Agreement Form
Fall, Winter & Spring Break Trips
Jillian

16. Facility Requests Facility/Game Request Form
Fill this out to request to host an event/game/request facility for meetings (even if during practice time)
Should be turned in 4 weeks in advance for weekend games/events
Should be turned in 2 weeks in advance for game/event during practice time/meeting space
Practice Request Forms due Friday of Week 3 for following term
1-2 practices per week on campus; 2 hour time blocks

17. Practices On Campus Practices: Usually 2 Hours; Twice a Week.
Practice Request Form: Due End of Week 3 each Term.
NEW - Must have at least 8 members in attendance
NEW – Everyone must have Photo ID and Check in with Supervisor

18. Contracts, Fundraisers & Sponsorships
Students and coaches ARE NOT authorized to sign contracts, including game contracts. Any forms needing to be signed by the Registrar’s Office must be submitted at least 2 weeks prior to due date. All Club Sports Fundraisers must be submitted for approval at least 5 business days before the event is to take place. Clubs who would like to enter into a sponsorship agreement with any company/organization must request approval through Club Sports Staff BEFORE any type of agreement can be made, money can exchange hands, or logos may be placed.
Jillian

19. Sports Information Reporting Scores
Travel Wrap-Up Form: Due Each Monday by 12:00pm.
Schedule Posters
Posting Flyers
Recreational Athletics Social Media
Dragon Link Weekly Recaps
Jillian

20. Apparel, Logos, Purchasing
All Purchases must be approved by the CS Staff
All artwork for CS Apparel, Equipment, Uniforms must be approved by the CS Staff
Only Drexel Athletics Logos are allowed to be used by Club Teams.

21. Club Sports Council What it’s for Attendance 2016-2017 Executive Board
Nicole Benack, President
Emma Stenger, Vice President
Avital Breverman, Treasurer
Samantha Santos, Public Relations
Jeremy Higgins, Programming
Aaron

22. Dragon Link OCA Register Button Constitution Roster
Your Page
Club Sports Page
OCA Register Button Constitution Roster
Roster Forms Documents Participation Agreement

23. Questions...