1. CASBO 10-8-2015 Chart of Accounts Website Resources
Audit/Pipeline Basics
New Edits/Reports
Manual Checklist
Accreditation Report
Financial Transparency 1

2. CASBO 10-8-2015 Pupil Count Total Program Funding
Assessed Valuations and Mill Levies
Critical Dates
Questions 2

3. Red binders at back of room
Chart of Accounts
Red binders at back of room
Chart of Accounts is updated for FY15-16
Available in Word and Excel
State and federal grant pages updated
Summary of annual changes – helpful 3

4. Website Resources http://www.cde.state.co.us/cdefinance
All things Public School Finance are located on the CDE website: 4

5. Website Resources
Financial December Pipeline data is submitted here:  
Accreditation Report: 
 Chart of Accounts: 5

6. Website Resources Financial Data Warehouse Report:
Data Pipeline Figures:
Data Pipeline Quick Reference:
Financial Data Reconciliation Checklist: 6

7. Audit/Pipeline Basics
We are now into the third year of Pipeline
Enhanced servers at CDE should make the Pipeline submissions faster
District personnel for all Pipeline collections are assigned and controlled by the district
CDE does not assign passwords
Local Access Managers (LAMs) assign passwords
The “Financial December” Pipeline collection has been open since early August 7

8. Audit/Pipeline Basics
FY New Edits
There are several new edits which require all districts to report Voter Approved Mill Levy Override information – if you do not have Voter Approved Mill Levy Overrides, you report zero 8

9. Audit/Pipeline Basics
Voter Approved Mill Levy Override Information
There are several new edits which require all districts to report Voter Approved Mill Levy Override information – if you do not have Voter Approved Mill Levy Overrides, you report zero
Fund 90, Source 1170 – Amount Authorized
Fund 90, Source 1171 – Amount Collected
Fund 90, Source 1172 – Amount Distributed to Charters
Fund 90, Source 1173 – Amount Distributed to Non-Charters
Fund 90, Source 1174 – Amount Retained by District
All this information feeds into a new cognos report:
Voter Approved Mill Levy Override Report 9

10. Audit/Pipeline Basics
Financial Data Reconciliation Checklist
Before you approve your FY14-15 Financial December pipeline data and submit your annual financial statement (audit), the Financial Data Reconciliation Checklist may be used to verify pipeline data, ensure all required documents are completed accurately, and ensure other review items are correct and current. 10

11. Audit/Pipeline Basics
Assurances for Financial Accreditation
Formerly Accreditation Checklist 11

12. Audit/Pipeline Basics
7/4/2018
Audit/Pipeline Basics
Audits Due : Audits must contain a “FINAL” version of the Audit Integrity Report
CDE Mailing Address:
Colorado Department of Education School Finance Division 201 E. Colfax Avenue, Room 206 Denver, CO  80203
Preferably, submit electronically 12

13. Audit/Pipeline Basics
7/4/2018
Audit/Pipeline Basics
Audits Due
State Auditor’s Mailing Address:
Office of the State Auditor Local Government Division 1525 Sherman St., 7th Floor Denver, CO 80203
Preferably, submit audits electronically 13

14. School Finance Contacts
Adam Williams: :
Yolanda Lucero: :
Kirk Weber: :
Paul Reynolds: :

15. Financial Transparency: HB 14-1292 and HB15-1321
Beginning July 1, 2015
Local Education Providers (LEP: School Districts, BOCES,
Charter Schools and the Charter School Institute)
must begin following the financial transparency
requirements set forth in HB and HB 15

16. July 1, 2015
In order to demonstrate compliance with financial transparency requirements, the Financial Policies and Procedures Committee (FPP) approved two LEA homepage options:
Begin using the Financial Transparency Icon on your website homepage as a link to the July 1, 2015 Financial Transparency Template or
Ensure the words “Financial Transparency” are clearly visible on your website homepage – as a link to the required July 1, 2015 Financial Transparency Template
On your website homepage, the Financial Transparency icon, or the words “Financial Transparency” must link to your Financial Transparency Webpage – which follows the Standard Webpage Template 16

17. Financial Transparency: Icon Approved by FPP17

18. Website Homepage Example with Icon18

19. Website Homepage Example with words “Financial Transparency”19

20. I 20

21. Links to Required Documents: current year, previous two years21

22. Financial Transparency
Web Resources
The Financial Transparency Icon, the required website templates and other Financial Transparency information is on the CDE website:

23. Financial Transparency
Basic Considerations Guide
The “Basic Considerations” guide is designed to provide information
and help Local Education Providers (LEP) understand updated financial transparency requirements resulting from legislation in both 2014 and 2015 resulting from HB and HB
Primarily:
CRS
CRS

24. Pupil Counts Funding is based on annual October pupil count
7/4/2018
Pupil Counts
Funding is based on annual October pupil count
Pupils in grades 1 through 12 are counted as either full-time or part-time. Kindergarten, special education preschool and CPP/ECARE are counted as part-time.
A district can be funded on either the actual pupil count or the average of current year and up to 4 prior years counts.
Count day window 5 days prior and 5 days after official count date – typically October 1 unless weekend or religious holiday. If absent, district can provide documentation that student re-established attendance prior to October 31.

25. Total Program Funding Formula
Total Program Funding equals: =(funded pupil count x formula per pupil funding) + at-risk funding + online & ASCENT funding After Total Program is calculated, the Negative Factor is Applied

26. Base Per Pupil Funding 2014-15 Base Funding - $6,121.00 2015-16
Increase of $166.72
Inflation of 2.8%
Base Funding - $6,292.39
Increase of $171.39

27. Formula Per Pupil Funding - Factors
Base per pupil funding is adjusted by factors
Cost of Living
Personnel & Non-personnel costs
Size of district
Determine At-Risk Funding, On-line and ASCENT Funding
Once Total Program is determined, the negative factor is applied
– 12.13%
Once the base funding has been set, the base has factors applied. These factors determine the per pupil funding amount by district and each district is different.
Cost of living – factor that attempts to reflect the differences between districts for the cost of housing, goods and services. Aspen has a higher cost of living factor than a small rural district.
Personnel costs factor – based on enrollment and incorporates cost of salaries and benefits for district personnel.
Size factor – driven by enrollment and attempts to reflect purchasing power within districts. Small districts have greater size factor adjustments.
At-risk funding – based on the numbers of students qualifying for free lunches
On-Line funding – based on the number of students enrolled in an online program within the district. There are various rules that make a student eligible to be counted.
Once these factors are applied to the base, a total per pupil funding amount is determined for district. This amount is then multiplied by the district’s funded pupil count to arrive at total program funding.

28. Property Tax & Assessed Values
Odd Years – reassessment year for counties
2015 is reassessment year
In August, assessors send preliminary AVs to districts
In December, assessors send final AVs to districts and CDE
AVs are plugged into the school finance formula and the local share is determined based upon mill levies
Once the local share is determined (property tax plus specific ownership tax), the state “backfills” the rest of total program
Legislative Council bases estimates for the following year on the December actuals – built into School Finance Act

29. Property Tax & Assessed Values
Mill levies
Equals one-tenth of one percent (.001)
Assessed values based on percentage of actual value
Residential – 7.96% of actual
Most other (commercial) – 29%
In , total program mill levies were frozen at 27 mills or less
Four districts that have not passed TABOR elections are a bit different
AV X mill levy = property taxes
$10,000,000 AV X .027 mills = $270,000 property tax

30. Specific Ownership Taxes (SOT)
SOT are paid on motor vehicles – collected by counties
Counties distribute SOT to all taxing entities in the county
Distributed based on the proportion of property taxes collected by each taxing entity
Property Taxes + Specific Ownership Taxes = Local Share
Total Program – Local Share = State Share

31. 2016 Legislative Session November, 2015
Governor Submits Budget Request for
THIS IS ONLY A PROPOSAL!
Late November/December 2015
Joint Budget Committee Hearings with Department
The JBC hears about the Budget Request from the Department and seeks any information
January 2016
Governor Submits Supplemental Budget Request for
Adjusts the Current Year Budget for actual Pupil Counts, AVs, etc.
Governor Submits Budget Amendments for next budget year
Revised estimates for next year’s students, AVs, etc based on actual
Spring 2016
JBC Develops State Budget – Figure Setting & Long Bill – pass by GA
SB sets starting point – no change in negative factor
School Finance Bill Introduced and passed
Adjusts the Long Bill numbers

32. Critical Dates June 30 August 15 October 1 November 10
District BOE adopts next fiscal year budget by resolution.
NCLB and IDEA Consolidated Federal Applications and Budgets due to CDE
August 15
Transportation Reimbursement Form CDE-40 due to CDE
October 1
Official pupil count date
November 10
Pupil count membership counts must be completed

33. Critical Dates (continued)
December 15
Districts must certify mill levies to county commissioners
December 31
Data pipeline submissions due. Audits finalized.
January 31
Last day for district to modify and readopt current year budget
25th of each Month
State share payments are deposited

34. Website Resources
State Share Payment Reports and Calculation Worksheets can be found here: