1. 2016 CHSC AUDITOR ORIENTATION
Cycle: January 1, 2011 – December 31, 2015

2. CHSC QUALIFICATIONS AND AUDIT SUBCOMMITTEE
Alex Chan(Chair), Tamera Madden
CSSE Staff: Diana Parks, Sheri Laudy
Monitors the Terms of Reference and Audit Tools
Oversees the Auditing process
Upholds the integrity of the CHSC Designation
Auditor
CHSC in good standing
Minimum five years experience
Conducted two Audits , 2012

3. Auditors Term of Office Conduct audits Appreciation of service
one year
may be extended annually, upon application
maximum three years
Conduct audits
two maintenance programmes – first quarter of the year
fair, transparent and consistent manner
Complete in a timely manner to meet audit completion deadlines
Appreciation of service
five CHSC Maintenance Points (letter from Education Director

4. Auditor independent auditing, “double-blind”
no collaboration between Auditors, no collaboration between Auditors and CHSC
- CSSE Office obtains requested clarification and/or additional information/documentation
no discretionary points - even if it were a lack of one point to pass an audit
CHSC Audit Team Chair adjudicates disagreement between audit results

5. Auditor take a leave of absence when due to be audited
report conflicts, e.g.
know the person being audited
notify CHSC Audit Team Chair and CSSE Staff when unable to complete an audit
provide feedback for improvements to the CHSC Audit programme

6. Support to Auditor CSSE Office Support
obtain additional clarification, information, documentation from CHSC for Auditors
provide advice or assistance in accessing maintenance programs
monitor audit progress, prepare summary reports for CHSC Audit Team Chair

7. Audit Worksheet CHSC Maintenance Result Sheet
enter the data from previous five years from to enter date and year in numerical format
enter month as a word
elaborate when needed especially when points are not awarded
Result Sheet
points are totalled automatically
summary of your conclusion per heading

8. Continuous Education Courses, seminars, workshops and conferences
Able to enhance the professional competence of the CHSC
Evidence showing successful completion
Dated transcripts, certificates, diplomas
Course description
Course calendar, e.g. prospectus from colleges, university, etc.

9. Continuous Education
Attending trade show to promote product or service - no points
Online training and webinars
minimum three hours
can be a programme delivered in segments totaling the minimum hours

10. Professional Designations
Acquisition of Designation
CRSP, CHRP, CSP, CMIOH,CIH, ROH only at this point
Courses/exams involved not counted
Must be earned within the CHSC’s five year maintenance program period, i.e., after earning the CHSC
Maintenance of Designation
Courses taken to maintain other designations may be used to maintain CHSC

11. Professional Practices - Documentations
Internal Consultants
External Consultants
a scanned signed letter on company or organization letterhead
a declaration in writing
an to the CHSC Qualifications and Audit Committee using the company’s address
a business license with founding or start-up date
Description
title & relationship with the CHSC
CHSC’s title & functions
start date
number of continuous years in this responsibility
% time spent on OH&S functions
a letter of good standing with the WCB, and
the company’s URL to the company’s website/brochure, or
a list of clients served or billing for service provided invoice numbers
CSSE may request information from the persons/organisation whose name is provided

12. External Consultants a declaration in writing
a business license with founding or start-up date
a letter of good standing with the WCB or other equivalent provincial body
the company’s URL to the company’s website/brochure
a list of clients served or billing for service provided invoice numbers
CSSE may send request to the companies for affirmation

13. Leadership and Volunteer Activity
Possible leadership and volunteer activities in the safety profession (outside of Professional Practice)
chairing and/or serving on association and professional organization boards of directors, committees, task forces, etc
authoring or publishing (books, magazine or journal articles)
presenting safety-related topics at conferences, institutes, etc
mentoring such as presentations at high school/college career nights, study groups, etc.

14. LVA Criteria Each volunteer position = 5 points/year
Publishing an OHS-related paper or article in public media = 5 points
Presenting an OHS-related topic at a professional conference = 5 points
Publishing an OHS-related text = 20 points
Developing a university or college-level course = 20 points
mentoring: 1 hour = 1 point

15. Leadership and Volunteer Services
Criteria
Course development/delivery
a course that is developed and/or delivered for an organization other than the CHSC's employer or client
Paper published
Name of the Journal and the bibliography of the article, including
issue volume, number, month
Books authored
Bibliography - publisher, ISBN, date
Topic presented at a conference/seminar
Official Conference brochure
Testimonial
Other Health and Safety Related non-committee related volunteer service
Minimum eight hours
By position
Mentoring – exclude staff

16. LVA Documentation
for a member of an OHS related volunteer committee or function as a volunteer (not required as part of Professional Practice)
a dated and signed letter from a Chair or colleague on company or organization letterhead, or an addressed to the Executive Director of CSSE (or designate) attesting to the CHSC's involvement and leadership/volunteerism provided;

17. LVA Documentation For a course developed/delivered:
a dated and signed letter on company or institution letterhead, or an addressed to the Executive Director of CSSE (or designate) attesting to the CHSC's involvement;
a description of the course or subject outline and its objectives from a calendar, brochure, or website indicating target audient and delivery of classes or modules;

18. LVA Documentation
For a presentation/seminar/workshop at a conference or symposium
a dated and signed letter on institution letterhead, or an addressed to the Executive Director of CSSE (or designate) thanking or attesting to presentation;
a description of the presentation or subject outline and its objectives from a conference program, brochure, or website;
institution feedback or summary evaluation form;

19. LVA Documentation For a published paper or book (author or editor)
a dated and signed letter on publisher or institution letterhead, or an addressed to the Executive Director of CSSE (or designate) attesting to the CHSC's authorship;
a description of the paper or book from a calendar, brochure, or website indicating its authorship,  target audience, availability, etc;

20. LVA Documentation
For mentoring a colleague or relative newcomer to the OHS field outside of the CHSCs normal Professional Practice responsibilities
a dated and signed letter on institution letterhead, or an , from the CHSC's supervisor attesting to the mentorship the CHSC provided;
a dated and signed letter on institution letterhead, or an , from the individual(s) having benefited from the CHSC's mentoring attesting to the time involved