1. Community Leadership Council
Say Yes Guilford
RFP
Pre-Proposal Meeting
February 10, 2017
1:00 PM
Community Leadership Council

2. Welcome/Introductions Say Yes To Education Overview Overview of RFP
TODAY’S AGENDA
Welcome/Introductions
Say Yes To Education Overview
Overview of RFP
Questions

3. Mary Vigue Keith G. Pemberton Donnie Turlington Executive Director
SAY YES GUILFORD TEAM
Mary Vigue
Executive Director
Keith G. Pemberton
Director of Student & Family Engagement
Donnie Turlington
Director of Communications

4. Purpose Select a Vendor (Admin & HR) Family Support Specialist
RFP OVERVIEW
Purpose
Select a Vendor (Admin & HR)
Family Support Specialist
Excerpt from the RFP

5. SAY YES GUILFORD 28 years of experience in seven different communities
Started with a class of 112 sixth graders in 1987
Grown into national nonprofit that works with entire cities, counties and school systems
Serves 140,000 students

6. RFP OVERVIEW CONTINUED
Strategic commitment to data driven approach to service provision.
Generates Individual Student Growth Plans for Effective Case Management
Informs Family Support Specialists and Drives the Work of Student Support Teams
Enables the Assessment of the Effects of Interventions
Supports Identification of Gaps in Student and Family Support Services in Order to Inform Strategic Investment
Drives a Culture of Collaborative Student Support within Schools and Across Service Providers
District, City, County
Overarching Goals: Postsecondary Pathway Metrics
School
Community
Excerpt from the RFP

7. RFP OVERVIEW CONTINUED
School and Community Based Services include:
In-School
Family Support Specialists and Student Support Team Connect Students and Families with Services
Legal Clinics
Individual Student
Growth Plan
Health & Mental Health Clinics
Excerpt from the RFP
Summer and After School Programs
Family Support Services

8. RFP OVERVIEW CONTINUED
Current Guilford County Schools
4 ELEMENTARY SCHOOLS (GRADES K-5)
Wiley Elementary-Greensboro Northern Elementary-Greensboro
McLeansville Elementary-McLeansville Fairview Elementary-High Point
4 MIDDLE SCHOOLS (GRADES 6-8)
Jackson Middle-Greensboro Northern Middle-Greensboro
Eastern Middle-Gibsonville Ferndale Middle-High Point
4 HIGH SCHOOLS (GRADES 9-12)
Ben L. Smith HS-Greensboro Northern HS-Greensboro
Eastern Guilford HS-Gibsonville High Point Central HS-High Point
Excerpt from the RFP

9. RFP OVERVIEW CONTINUED
Adjusted Terms & Conditions Modifications
Please provide questions in writing by due date
Proposed modifications need to be in writing with proposal conditions
Excerpt from the RFP - 5th paragraph Vendor desires modifications
If a Vendor desires modification of the terms and conditions of this RFP, it is urged and cautioned to inquire during the question period, in accordance with the instructions in this RFP, about whether specific language proposed as a modification is acceptable to or will be considered by SYTE –G . Identification of
objections or exceptions to SYTE – G’s terms and conditions in the proposal itself shall not be allowed and shall be disregarded or the proposal rejected.

10. RFP OVERVIEW CONTINUED
RFP Schedule
2/1/ RFP Release
2/10/17 - Pre-proposal Conference
2/16/17 - Written Questions Due
2/21/17 - Response to questions posted
3/1/ Proposals Due
March 2017
Vendor Selection
Contract Awarded
Excerpt from the RFP

11. RFP OVERVIEW CONTINUED
Proposal Questions
Must be submitted by deadline February 16, :00 PM, EST
Must be submitted by to
Subject Line - “RFP #: 001:Questions”
Format
Questions and Answers posted online at by February 21, 5:00 PM, EST
Excerpt from the RFP

12. RFP OVERVIEW CONTINUED
Submitting Your Proposal
March 1, :00 PM, EST
In person
By mail
No electronic submissions accepted
Late submissions will be rejected
2 Signed originals, 5 Copies, 1 Flash Drive
Delivered in a sealed package
Excerpt from the RFP

13. RFP OVERVIEW CONTINUED
Proposal Contents
a) Cover Letter
b) Title Page: Including vendor name, address, phone number and authorized representative along with the proposal number.
c) Completed and signed version of
execution page (pg.1).
d) Signed receipt pages of any addenda released in conjunction with this RFP
(if applicable).
Excerpt from the RFP

14. RFP OVERVIEW CONTINUED
Proposal Contents
e) Attachment B: Location of Workers Utilized by Vendor
f) Attachment C: Certification of Financial Condition
g) Section 4.2: Vendors Experience and References (Chart pg. 9).
h) Section 5.2: Technical Approach narrative responses
Excerpt from the RFP

15. RFP OVERVIEW CONTINUED
Proposal Contents
i) Optional (not included in the RFP itself):
list of Vendor issues or proposed alter
native language concerning the contract (see Section 2.2 for additional information)
j) Resumes and certifications of staff that may be assigned under the agreement
(see Section 6.1)
k) Organizational chart
l) Employee manual
Excerpt from the RFP

16. RFP OVERVIEW CONTINUED
Proposal Evaluation
Review Committee
SYG, GCS & Community Stakeholders
Evaluated based on Technical and Price
Separate Awarding Structure
Written Notification of Proposal Status
Prohibited Communication
Stakeholders to mean folks in the community that are not tied to or present a conflict of interest to for the vendor

17. RFP OVERVIEW CONTINUED
Vendor Requirements
Organizational Financial Stability
Experience/References
Format
Excerpt from the RFP

18. RFP OVERVIEW CONTINUED
Scope of Work (Proposal Narrative)
Section Technical Approach Act as Hiring Agent for Family Support Specialist
Provide training
Assist with recruiting
Co-interview
Excerpt from the RFP

19. RFP OVERVIEW CONTINUED
Contract Administration
Project Manager
Management Review Meetings
Continuous Improvement
Excerpt from the RFP

20. RFP OVERVIEW CONTINUED
Attachment A: Instructions to Responding Vendors
Attachment B: Location Of Workers Utilized By Vendor
Attachment C: Certification of Financial Condition - (Signature Required)
Attachment D: Contract Sample (DO NOT RETURN)
Excerpt from the RFP

21. RFP Schedule RFP OVERVIEW CONTINUED 2/1/17 - RFP Release
2/10/17 - Pre-proposal Conference
2/16/17 - Written Questions Due
2/21/17 - Response to questions posted
3/1/ Proposals Due
March 2017
Vendor Selection
Contract Awarded
Excerpt from the RFP

22. THANK YOU FOR ATTENDING
QUESTIONS
Keith G. Pemberton Contact Info
THANK YOU FOR ATTENDING
We Appreciate Your Interest in
Say YES To Education - Guilford
Excerpt from the RFP