1. New Hire/Termination Paperwork
How can you protect your company and make the most out of your time with effective on-boarding or off-boarding?
Cindy Forman
For Man Kind LLC

2. Human Capital Management
Hiring Well - reasonable expectations from company for a candidate
Can Your Hiring Managers Interview
Job Descriptions
Importance of Diversity, try to hire those not like ourselves
John Maxwell, Leadership Guru, states that 80% of our success is reliant on who we hire.

3. Social Media In the Recruiting and New Hire Process
Monitor your Company Brand
- Effective use of employees time

4. How to effectively/legally onboard employees
Requirements:
New hire paperwork
1. i9, Here is a link to Form I-9 and the Employer Instructions: 
2. W4 Form and IT-2104, w4 lnk: pdf/fw4.pdf. Here is a link to Form IT 2104:
If the employee is a nonresident of New York, he needs to complete Form IT :   And if the employee is claiming exemption from withholding for New York State personal income tax, he must complete Form IT-2104-E: 

5. Requirements:
New hire paperwork – Continued:
3. Wage Protection Information - either in an offer letter or DOL provided templates
4. Marketplace Insurance notification
5. & 6. I like a job application and an employee handbook (acknowledgement receipt)
7. New Hire Reporting Information - within 20 calendar days send info to....

6. Reporting methods
Employers who are required to report to New York State (and multistate employers who designate New York as their reporting state) should use one of the methods below to submit the new hire information:
Online via the Web site at 
Submit a copy of the employee's Form IT-2104, Employee's Withholding Allowance Certificate, in place of, or in addition to, the federal Form W-4, Employees Withholding Allowance Certificate1
Mail new hire reporting information to:
New York State Dept of Taxation and Finance New Hire Notification PO Box Albany NY
Fax: (518)
Electronic filers may obtain current specifications by contacting Employer Outreach at (518)
What you need to report:
employee name (first, middle initial, last),
employee address (street, city, state, and ZIP code),
employee social security number,
employee hire date,
employer name,
employer address (street, city, state, and ZIP code),
employer identification number (assigned by the Internal Revenue Service),
if dependent health insurance benefits are available to the employee and if so, the date the employee qualifies for the benefits

7. What should be in an employee file?
Personnel Files:
Recruiting and screening documents such as applications, resumes and educational transcripts.
Job descriptions.
Records relating to job offers, promotion, demotion, transfer, layoff, rates of pay and other forms of compensation, and education and training records.
Records relating to other employment practices (including policy acknowledgments and agreements).
Letters of recognition; Warnings, counseling and disciplinary notices.
Performance evaluations and goal setting records.
Termination records.

8. Sensitive Information:
Any form with a social security #.
Immigration (I-9) forms. (In a Separate Binder or folder)
Medical/insurance records (medical questionnaires, benefit enrollment forms and benefit claims, doctors notes, accommodation requests, and leave of absence records).
Workers’ compensation claims.
Investigation records (although relevant disciplinary action, counseling or other direct communications are placed in the employee’s personnel file).
Requests for employment/payroll verification.

9. The importance of effective two way communication
Hiring process expensive - retain talent
How to maximize retention, reduce unemployment claims
Train Managers how to lead
Dignity and Respect for All
Flexible work schedules – Does it work for your Company?
Maintain a content workforce - your employees can only be as successful as the information you provide them

10. . Employing millennials - one third of today's workforce
Ultimately, they want the same thing that every employee wants:
schedule control
meaningful work relationships
choice of projects
learning opportunities

11. How to effectively/legally release employees
Requirements:
Termination paperwork
Voluntary – letter of resignation
Involuntary
Write up
Ensure consistency by following your employee handbook guidelines
IT/Payroll
COBRA

12. QUESTIONS?

13. Cindy Forman
For Man Kind LLC