1. Paperless Transfer Credit Awarding Process
Prof Raj Vangapaty
Registrar
Fashion Institute of Technology, NYC
State University of New York

2. Present Transfer Credit Approval Status
Admissions uploads Transcripts to the respective student digital folders in Nolij bin
Registrar reviews and evaluates the transcript for possible transfer credits
Registrar enters approved transfer credits on an Excel sheet
Save the evaluated Excel sheet
Save the evaluated Excel Sheet as PDF
Attach the saved evaluated PDF document to the and send it to the staff to enter the approved transfer credits to the respective student records in Banner system.
The PDF attachment will be saved to the respective student’s records in Nolij

3. Disadvantages
Time consuming and repetitive work on saving and attaching files
Evaluated transfer credits data is not being used to create articulation tables
Not possible to develop a repository of approved courses from the respective colleges.

4. Digital Transfer Credit Evaluation Form
Designing Google Transfer Credit Approval Form
Using Google add on programs
autoCrat: workflow process ends with autoCrat via different templates with data filled from the form fields/spreadsheet, sends with attachment, and also saves (with custom name formats) the attached file in a folder.
formMule: to create different templates to emals to different parties with mail merge
Creating a data collection spread sheet which saves data collected by the approval form
Digital approval is sent when the form is submitted or other options
Approval is sent as a .pdf attachment to the transfer credit process address automatically.
The attached .pdf is saved automatically to an assigned folder (access permissions are given to the selected staff members)

5. Advantages From the Collected Data we can
Avoiding repetitive processes
Saving lot of time
The approval form data is centrally located and accessible to a selected group (with access permissions)
Develop a data repository of approved transfer courses from a pool of colleges
Develop a list of courses from Colleges we accept/approve transfer credits to FIT for the future student needs
Possible to develop articulation tables from the data repository

6. Questions and feedback are welcome!!
Thank you
Prof Raj Vangapaty
Registrar
Fashion Institute of Technology, NYC
State University of New York