1. Department of Student Services 2018 Budget Presentation February 16, 2017

2. “Our special education costs are visible, but our students with disabilities are often invisible”

3. Enrollment
Circuit Breaker Reimbursement
Out of District
Mitigating Costs
Transportation
Extended Year Services
Contracted Services
Operational Costs
Grants
Future Considerations
Conclusion

4. State Reporting Based on October 1, 2016 Enrollment
2013/2014
2014/2015
2015/2016
2016/2017
# of students receiving special education
307
295
303
318
District % of students receiving special education
16.3
15.8
15.7
16.8
State % of students receiving special education
17.2
17.3
17.4
* As of January students were considered to be receiving special education services. This includes 21 who were referred for an evaluation to determine eligibility

5. THIS NUMBER IS FLUID ALL YEAR LONG
Enrollment Continued
October 1 enrollment VS January enrollment *
* Includes students who have been referred for an evaluation
* Highest referrals after Winter break and February break
* Not all students will be found eligible
* Some students will terminate from special education
THIS NUMBER IS FLUID ALL YEAR LONG
CHIDLREN TURING 3
Move-in
School Choice

6. Example of enrollment Fluctuations
2015 Data
October 1st DESE data = 295 students receiving special education services
End of the year report to DESE = 329 students receiving special education services
Additionally, for the June are the following data:
24 students who were terminated from services
35 Referrals for evaluation
23 students not found eligible

7. Circuit Breaker FY Claim Amount Net Claim 14 15 $1,307,942 $607,680
Students Claimed
Claim Amount
Foundation
Net Claim
Reimbursement 14 15
$1,307,942
$607,680
$700,262
$525,197 (75%) 17
$1,334,030
$683,232
$650,798
$492,116 (73.5%) 16
$1,045,752
$587,216
$458,536
$348,691 (75%)
$1,171,777
$685,440
$486,337
$344,067 (70%)

8. # of students projected
Out of District - OOD
Grade
# of students
FY 14-15
FY 15-16
FY 16-17
# of students projected
FY 17-18
Elementary 4 1
Middle School 6 7
High School 8 5
Post-Graduation
Total 13 11
16*
17/18 – 2 students experiencing significant mental health challenges, 1 residential student moved into the district.

9. Disabilities that are unique
OOD Considerations
“Move-In Law”
Unforeseen
Circumstances
Disabilities that are unique

10. Intensive Program at HES
Mitigating Costs
Integrated Preschool
Intensive Program at HES
Intensive
Program MS
Program HS
Post graduation
18-22

11. Amount Allocated to Grant
Transportation
FY 15 Actual
FY 16 Actual
FY 17 Budgeted
FY 18 Budgeted
Difference
OOD Transportation
$529,720
$532,350
$464,970
$543,748
$78,778
Amount Allocated to Grant $0
$151,000
$72.222
($78,778)
FY 17 transportation costs were shifted to the federal grant.
Salaries were allocated to the appropriated budget as the grant was charging additional retirement costs for those salaries.
This saved $18,000
Less will be applied in FY 18 to ensure maximum Medicaid reimbursement. Consultation will be allocated to the grant.

12. Extended Year Services (EYS)
Required to prevent substantial regression
Provides continuity of services for intensive special needs.
FY 15 Actual
FY 16 Actual
FY 17 Actual
FY 18 Budgeted
Difference
EYS
$110,021
$95,468
$111,627
$114,001
$2,374
* Needs change each year depending on the number of students that qualify.

13. Medical/Therapeutic Services
Contracted Services
FY 15 Actual
FY 16 Actual
FY 17 Budgeted
FY 17 to date
FY 18 Budgeted
Difference
Medical/Therapeutic Services
$115,834
$99,918
$136,679
$91,930
$125,289
($11,390)
Psychological
$60,270
$41,022
$83,956
$25,279
$2,000
(81,956)
Grants will offset these costs
Needs may vary from year to year

14. Operational Costs FY 15 Actual FY 16 Actual FY 17 Budgeted
FY 17 to date
FY 18 Budgeted
Difference
Legal Fees
$91,388
$48,038
$65,000
$2,468
$12,000
($53,000)
Testing Supplies
$11,853
$12,988
$16,164
$2,916
$12,819
($3,345)
General Supplies
$17,022
$19,817
$38,630
$14,351
$36,755
($1,875)
Textbooks/tech.
$3,327
$1,434
$7,150
$1,244 $0
P.D.
$3,645
$1,235
$14,000*
$5,312
$7,000
($7,000)
* PBIS (Positive Behavioral Interventions and Support) initiative

15. Youth Opioid Prevention
Grants
Grant
Purpose
Amount
Federal IDEA
Provide eligible students with a free and appropriate public education
$488,675
Improvement Grant
Professional Development to improve effective implementation of the IDEA
$15,850
Early Childhood
Supports preschool activities
$1,400
Secondary Transition
Support systematic best practices for post school outcomes
$9,000
Safe and Supportive Schools
Anti-addition
$15,000
9C cut
Total
$514,925
Competitive Grants
Grant
Purpose
Amount
Attorney General
Pending award
Youth Opioid Prevention
$33,391

16. Team Chair for the Middle and High School
Current Assessment
Team Chair for the Middle and High School
Currently School Psychologists are in that role
Takes 50% of their time
Prohibits effective work with students who have social/emotional/behavioral/mental health challenges

17. Strengths: Consideration:
strong programs
Low Out of District enrollment
Effective use of consultants
Consideration:
Strengthen the infrastructure to ensure efficient and effective implementation of special education programs