1. Rotary District 9370
District Finance
Proposed Budget

2. DISTRICT FINANCES
RI pays for most of the costs of the DG, but District also needs to contribute to travel and rotary events
District needs to cover some costs related to DGE training, AG Training & Club Presidents Elect (Poets)
Some AG’s incur travelling costs to cover the areas within the district
District Committees also need to operate efficiently and Admin costs are always there

3. BUDGET ASSUMPTIONS Accommodation allowance remains at R350 /night
Membership based on 1,800 members average
(over 90 clubs)
Travel re-imbursement is currently R 2.75 per km and stays at this level for the budget year.
Accommodation allowance remains at R350 /night
District Conference contribution based on a per member allocation of R65 per member - no change

4. AG Training
District pays for registration and accommodation for AG’s and Presenters
Meals for own account
Travel claim at R2.75 per km
Presenters
AG’s

5. POETS Registration fees – Clubs/Self
Accommodation allowance of R350 p/n
Travel claim – R2,75 per km
Applicable to
Club Presidents Elect
Assistant Governors
Presenters

6. Detailed budget for the year ending 30 June 2018

7. MEMBERSHIP ESTIMATE 1,800 (@ R 200 X 2)
Income
MEMBERSHIP ESTIMATE 1,800 R 200 X 2)
INCOME FROM
INVESTMENT INCOME
SPONSORSHIP / OTHER
TOTAL INCOME

8. AdminISTRATION 2018 2017 Audit Fees 14 000 6 000
Bank Charges
District Directories
District Office/ Sec
Insurance
District Council Meetings
ClubRunner / Go To M / Web
DG Selection
Induction Dinner
Other
District Admin Costs

9. PROG’S AND COMMITTEES
District committee meetings and expenses
Club Extension
Membership
Public Image
RI Focus
Rotary Foundation
Youth
ROMEX
Other
Prog’s and District Committees

10. District Travel & Accom
District Governor
DG Elect
DG Nominee
Assistant Governors
Training Teams
AG Training }
POETS }
Travel & Accom

11. Rotary Events
COSA
DG International Travel
GETS
District Conference
Total Rotary Events

12. Total Expenses 2018 2017 Administration 200 500 180 800
Administration
Prog’s and Committees
District Travel & Accom
Rotary Events
TOTAL EXPENSES

13. (Inclusive of the investment income)
BUDGET FOR THE YEAR
INCOME
EXPENSE
Deficit for the year
(Inclusive of the investment income)

14. DISTRICT DUES Proposed dues (2017/18) R 400 p.a. (R 200 x 2)
Dues (2014/15) R 370 per annum
Dues (2015/16) R 370 per annum
Current dues (2016/17) R 390 per annum
(R 195 x 2)
Proposed dues (2017/18) R 400 p.a.
(R 200 x 2)
% Increase %

15. CLAIM FORMS
Claim forms for AG training and POETS (travel and accommodation) where applicable must be submitted
To the district treasurer
Within 30 days of the event concerned
Forms are available at poets from treasurer or secretary

16. Cost of Rotary Membership
ANNUAL FEES PAYABLE
District Dues R 400
Rotary Africa Subs Estimate R 310
(Electronic option cheaper)
RI dues ) Approx. R 860
Direct
Cost of Rotary Membership

17. Administration bank accounts with Nedbank Signatory list to include:
DG/DGE/DT/DRFC/iPDG
All funds except Youth Exchange Programme (YEP) to fall under District Treasurer
YEP to report into finance committee
Monthly reporting to Fincom

18. WHERE TO PAY DUES Pay At Send to
District Dues Nedbank Limited Tony Swift + AG
Rotary Africa Nedbank Limited Sharon Robertson + AG
RI dues HSBC – electronic Your AG
At prevailing exchange rate Nedbank – cheque/cash

19. DISTRICT TREASURER Tony Swift Contact Details tony@chicory.co.za
RC KENTON ON SEA
Contact Details

20. THANK YOU

21. QUESTIONS
DISCUSSION !