1. HB410 ODE released model policy on July 24th
Things we know we have to track and have started on designing/developing
Things we are waiting for answers on
EMIS file layout at next vendor call
(received on the August Vendor call)

2. HB410 New record: Student Truancy and Excessive Absence (FT)
Will be treating each record as an event
Will start reporting in the mid-year Student window

3. HB410

4. HB410
The system must track students who are absent 30 or more consecutive hours without a legitimate excuse
The system must track students who are absent 38 or more hours in one month with or without a legitimate excuse
The system must track students who are absent 42 or more hours in one month without a legitimate excuse
The system must track students who are absent 65 or more hours in one year with or without a legitimate excuse
The system must track students who are absent 72 or more hours in one year without a legitimate excuse

5. HB410 – Intervention Process [New pages]
Attendance Alert Summary

6. HB410 – Intervention Process
Attendance Alert Summary

7. HB410 - Intervention Process
District Responsibilities Checklist

8. HB410 - Intervention Process
Intervention Team

9. HB410 - Intervention Process
Parent Involvement

10. HB410 - Intervention Process
Judicial Contacts

11. HB410 - Intervention Process
Other Contacts

12. HB410 Checklist
The purpose of checklist is to inform districts of attendance configuration requirements that must be set up in StudentInformation in order to comply with HB410 requirements. The document will be updated as future releases occur.

13. 17.1.3 Checklist HB410 Checklist Master Calendar Sub Calendar
Exception Days
Lunches
Qualifiers
Out of School Suspension
School Absence page
Absence Type Maintenance page

14. Checklist - Lunches
Schools need to have this in place for a future release
All students must have lunch indicated on their schedules so that when the student is out of the building or tardy over their lunch period, their “time allotted for lunch” will be excluded from the HB410 calculation
When a student’s schedule does not include a Course Type of Lunch, when the student is out of the building or tardy over their lunch (e.g., during a Course Type of Study Hall), their “time allotted for lunch” will be included in the HB410 calculation as either an excused or an unexcused absence.
Note: If you want to track both Study Hall and Lunch Course Types during the same period, administrators with the course override permissions can override the conflict and assign both to each student.

15. Lunches – Bell Schedule
For schools that need to Bulk Assign Lunch courses
Identify Lunch periods
Add Time In/Out on the Bell schedule for each rotation day {Mon, Tues, Wed, etc.}
Create courses [Type = Lunch} for appropriate periods during the day
Create related course sections
The Bulk assignment page can be used to assign groups of students to the appropriate lunches.

16. 17.1.3 School Absence Page – Informational Message

17. 17.1.3 Attendance Qualifier – Late/Tardy
Late/Tardy – existing qualifier will remain and will be used to record Tardys
When no “Time In” is identified on the event
a. Tardy will be identified
b. No “time” will be counted against HB410 Threshold(s)
When “Time In” is identified on the event
b. “Time” will be counted against HB410 Threshold(s)
Attendance reports need to be update to count Tardys as absences – where applicable [Time In] is entered [future release]
ATTUPEMIS will include tardys as absences [future release]

18. 17.1.3 Attendance Qualifier - Partial
Partial – new qualifier must be used to enter absences that span from the AM to PM sections of the day (e.g., 9-1pm). You can also enter only AM or only PM absences with this qualifier but must specify the corresponding Time In and/or Time Out. 1. HB410 will calculated Partial events as absences [excused/unexcused] 2. Time In and/or Time Out need to be present [to record a “partial” day] 3. SIS Attendance reports will include time as an absence [future release] 4. ATTUPEMIS will be updated to count Partial Qualifiers as absences [future release] Note: Time In and/or Time Out need to be present. When neither have been entered the absent event will be ignored

19. When to use a Partial Qualifier
Absence types with a “partial” qualifier can be used in conjunction with Late Tardys to record an absence that may span the AM and PM absence
Example: Student is tardy 30 minutes and then have a doctor’s appointment and then need to leave between 10:00am and 1:30pm
School day begin 8am – 3pm
School day = 6 hours of instruction
Student’s lunch = 30 and occurs during this period of absence
Absent Event – Late/Tardy
Time in 8:30 am
Absent Event - Partial - excused
Time Out = 10:00 am
Time In = 1:30 pm
Total time absent = 30 min + ( [lunch]) = 3.5 hours absence

20. Another example of Partial Qualifier
Absence types with a “partial” qualifier can also be used when a portion of a student’s absence is not excused
Example: Student has a doctor’s appointment and needs to leave between 9:30am 12:00pm and their excuse is only from 9:30 – 11:00 am
2 absent events could be used
Time out = 9:30am Time In 11:00am [excused]
Time out = 11:00am Time In 12pm[unexcused]
School day begin 8am – 3pm
School day = 6 hours of instruction
Student’s lunch = 30 and does not occur during this period of absence
Total time absent = 1.5 [excused] [unexcused] = 2.5 hours absence

21. 17.1.3 Update to Absence Type Maintenance
Out of school Suspensions
Will not count as an absence toward HB410 threshold(s)
Absent types should be identified as unexcused
SIS Attendance Reports will continue to include time as an absence
Will continue to be included as an absence for ATTUPEMIS

22. Out of School Suspensions

23. Attendance Reports – R307

24. R307 - Student Absences

25. R320 - Half Day Full Day Absence Letter

26. R320 - Half Day Full Day Absence Letter

27. R309A – Absence Search Summary

28. R309A – Absence Search Summary

29. R309B – Absence Search Detail

30. R309B – Absence Search Detail