1. Office Graph: What is it? How do I use it?
The future of Collaboration
Morio Kumagawa
Practice Lead: Knowledge Management
imason inc. e:
li:

2. About Me MCPD and MCITP SharePoint
10+ years experience on the SharePoint platform, specializing in Knowledge Management
Born and raised in Airdrie (its just north of Calgary)
Fun Fact: There were more attendees at Ignite than people living in Airdrie when I grew up there
Father of two small children, so I may or may not have slept last night…

3. Session Agenda Unstructured Collaboration Enter Office Graph
Microsoft’s vision for collaboration
How do I use it?

4. Unstructured Collaboration
Sooo many places to work, so little integration

5. You don’t know what is going on
This problem has been around for a very long time. How do you effectively capture all the knowledge within your organization? Typically the problem has been the degree of perceived difficulty or the required extra work for that a person needs to put in to benefit, not themselves but the organization. Most of us are selfish, we won’t put in the extra work if it does not have a direct benefit.
Every project produces assets that are captured in a many different ways: s, informal documents, Social Feed, IMs, Phone Calls, Conversations. It takes extra work to go through all these items that were created, determine what is signal and what was just noise and move that into a structured knowledge repository.
If people aren’t willing to do the work, how do you access it?
If 80% is unstructured, does that mean you are currently only leveraging 20% of the knowledge within your organization?

6. So many tools… Discoverable Knowledge Speed to create
Discoverable content: This is content that you were not directly involved in creating or part of a team that created it. This is content that you are unaware of but is useful to you
Message: Most content is created in , but it’s the least discoverable. You need to be on the , on the IM or phone call to know about the content. OneNote you can setup shared Notebooks, but majority of people use personal notes that are not discoverable. Same with OneDrive for Business. You could use shared collaboration libraries. But most people use their personal (formally MySites) Library, content is only discoverable if you share it. Yammer certainly has the ability to create a lot of content and it is more discoverable than any other source we have discussed but it has a short shelf life. Once it’s off the activity feed, will you ever look for it?
Speed to create

7. So little integration How do I find anything:
OneDrive for Business is SharePoint, possibly in Search results
OneNote, we can have shared workbooks live in SharePoint or maybe I shared it directly with someone…
Yammer embed, although really after two years its really disappointing integration
Yammer alerts and digest s
Skype: Presence in SharePoint, saves conversations in exchange
Outlook: Send/receive s in SharePoint, Presence from Skype, s from Yammer

8. Enter Office Graph
Microsoft has acknowledged that while having all these tools for productivity are useful, having them all disconnected and Siloed is not…we’ve been waiting a long time for them to integrate Yammer for a long time

9. Tying them all together
Office Graph
Office Graph: An underlying, machine learning fabric, that brings together all of the productivity tools. Office Graph is able to filter down all the noise that is out there in your network of people and content and filter it down to the items that are most relevant to you. That provide inspiration.

10. How does it work? Office Graph
All the Office Productivity Tools are either already sending signals into Office Graph (or will be shortly).
Office Graph is a data hub. Rather than trying to integrate all the individual tools with each other and maintaining an unstainable amount of integration points, they created on central integration hub that all the tools and all future tools will talk to.

11. Its all about you ME ! And who doesn’t like that
Office Graph knows what content you are interacting with and who is interacting with that content. It knows who you are working with, without you having to tell it. It can determine your network. Its either your best friend or a creepy stalker…
The Yammer thread below that two people I’m directly tied to are working on would be surfaced to me via Office Graph, it would also highlight work from the other two people on that thread as important to me

12. Microsoft’s vision for collaboration
That was quick overview of what office graph is and how it works lets look at how it will be leveraged and fuel MS future vision for collaboration.
On it’s own Office Graph may more may not seem that useful, but its everything else it will drive makes it exciting to me.
Base Message: Create the tools and let the people figure out how to put them together.
Lets look at how that will

13. Work with who and what you want
Different types of Collaboration require different technologies or combinations
Some are simple fast conversations with a limited audience where , IM or Video Call make sense
A conversation with a broader audience is the perfect use case for Yammer
Sometimes informal notes, like OneNote make sense
Maybe it Relationship Management project and Dynamics makes the most sense
Working on a document with both internal and external people may work best with OneDrive
For more structured or larger projects a SharePoint team site with document libraries, calendars and task lists may make the most sense
While each of these individually had the concept of group work, together they did not. You could not start a Skype Call based on members of a Yammer group
Office 365 has provided us Groups. Groups are an objected created in Azure Active Directory that all the above technologies can use. This allows an end user to create a Group in Office365 and then pick the collaboration technology that works best for them

14. How teams work together
Coming Soon
Leverage Office Graph to show you how closely your teams are working together, identify any gaps

15. Spend less time searching
No IA will satisfy everyone and every situation. The IA generally only works for the content owners (as they were the stakeholders that created it). IA is different for different contexts, no one size fits all. Enter boards. Its kinda like Pinterest for O365 content
Think managed metdata navigation for content
Vitually bring together and organize content. For example if you are working on a project and relevant documents are spread through Office365, use delve to find them all and pin them to your board for fast access. Share the board with your team mates or colleagues and allow them to add content as well
Along with persistent links, we no longer care where the content resides
lightweight content curation. Organized

16. New Way to Blog Microsites Easy to create Rich Documents Rich Text
Social
Responsive Design built in
Integrated with
Related Documents Web Part powered by Office Graph to pull in new content
Personal/Team Content creation. Contextualized

17. Portal
Infopedia
Organizational knowledge. Personalized, easy to update, built in table of content.
Ability to keep content fresh leveraging Office Graph and pull in Video Portal and all other O365 Tools

18. KM Strategy Office Graph Boards
lightweight content curation. Organized
Microsites
Personal/Team Content creation. Contextualized
Portal
Organizational knowledge. Personalized
Full Knowledge Strategy
All pieces tied together via Office Graph, but provides quick easy user driven, user specific content up to very structured enterprise driven content
Bottom-up
(Usage)
Top-down
(Value)

19. How do I use it
Create the tools and let the people figure out how to put them together.

20. Use Office 365 Office Graph
Office Graphs learns about you based off the work you do. The more you do within Office 365 the better Office Graph will know you.
Create and Collaborate in documents in OneDrive for Business rather than in a shared drive or locally on you rmachine
Think about which s messages would make more sense as Yammer conversations
When sending attachments, send links to your OneDrive or SharePoint site where they exist
Leverage OneNote rather than paper or notebooks for your notes and share the notebooks with the relevant people (ie: Meeting notes)
The more content Office Graph has to work with the bigger your network and the better the suggestions

21. Give it a Title!
Delve has surfaced this content…but hard to know what they are about or if I should read them. Use your titles

22. Build your own App
RESTFul API that you can use JavaScript to interact with. Results come back in an XML format
As you can see by the XML it is

23. Query Tester

24. Cloud Search Service Application
Provides the power of Office Graph for your On-Premises data
Unify all your search indexes (On-Premises farms, Cloud Indexes)
Available in SharePoint 2013 before the end of 2015
Metadata extraction and process

25. Summary

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27. Questions & Answers Morio Kumagawa Practice Lead: Knowledge Management
imason inc. e:
li:

28. Useful Resources Microsoft Ignite Sessions
BRK2102: How to decide when to use SharePoint and Yammer and Office365 Groups and Outlook and Skype
BRK1105: Delve and Office Graph vision & roadmap
BRK3114: Office365 Groups Deep-dive
BRK2713: Intelligent, Ready-to-Go NextGen Portals in Office365
BRK2174: The New Knowledge Management Portal in Office 365
BRK3165: Big Bang: The new Universe of Findability and Discoverability

29. Useful Resources

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