1. Going Paperless
November 14, 2013 Lea Beeken Supervisor, Edmonton Public Schools

2. Digital Student Record
About Edmonton Public Schools:
80,000+ students
200 schools
~14,000 users of the digital student record
Access tied to roles
System was a point forward deployment starting September 2008

3. Content for the system
Uploads of digital documents (progress reports, individual student plans automatically from Student Information System)
Intake of documents from Provincial government
Scanning of parent provided documents

4. Current State
~1,000,000 documents ~1.2 million folders No paper added to record in the Paper records “retired” in

5. What’s Next?
Don’t stop now!!!

6. The Problem with a Provincial Record is….
How do you transfer the a digital record between school jurisdictions?
When everyone else is using paper files?

7. Student Record Request System
Demo:

8. Cost of transferring paper records

9. Summary of Lessons Learned
For our successful implementation
Build your case
Keep digital digital
Make it LESS work
Fix a specific pain point
Use the power of work flow
Point forward

10. Questions?