1. Integrated 0-19 Healthy Child Programme Service Pre-Tender Briefing 31 August 2016

2. Welcome and Housekeeping

3. What do we mean by an integrated Healthy Child Programme 0-19 Service?
Public health children’s nursing service consisting of:
Health visiting service
School nursing service

4. In commissioning an Integrated 0-19 Healthy Child service we are seeking to develop:
integrated public health nursing services as part of a coherent prevention and early help programme for children and young people (0-19 years) and their families
effective partnerships with health, education, social care and voluntary and community sector partners in order to support wider improvements in the health and wellbeing of the 0-19 population

5. co-ordinated approaches to the prevention, early help and treatment of young people's risky behaviours (including offending, smoking, unprotected sex, drugs and alcohol), so that behaviours are not treated in isolation
high quality, accessible prevention and early help services which enable children, young people and their families to access help and support as early as possible, to improve their health and wellbeing

6. Commissioning Intentions
The functions of the health visiting and school nursing services are combined into a single integrated delivery model.
The integrated service will be structured geographically around 3 localities to align with other early help and family support services in the city.
The Family Nurse Partnership will be decommissioned and a vulnerable parent pathway be developed

7. The functions of the health visiting and school nursing services are combined into a single integrated delivery model.
It is proposed that integrating the health visiting and school nursing teams will provide a more flexible workforce who are better able to respond to the changing needs of children, young people and their parents.

8. It seeks to ensure that parents, children and young people are able to access the most appropriate type of support as quickly as possible, and that relevant support and interventions are coordinated around the needs of the whole family, as well as individual need.
It also seeks to build the capacity of the workforce through improved opportunities for sharing best practice, as well as learning and training opportunities.

9. The integrated service be structured geographically around 3 localities to align with other early help and family support services in the city.
The new service model seeks to enhance greater integration, not only between Health Visiting and School Nursing, but also the Early Help and Family Support services.
There is a greater emphasis on a ‘whole family’ approach reflecting the ethos of the local authority in supporting children and families, with a focus on universal services, early help and prevention of risk taking behaviours.

10. In order to promote integrated working, it is proposed that the service is structured to create 3 area based teams in line with the localities for early help and family support services. These locality areas are East, West and Central
The integrated service will need to tailor delivery across each of the 3 locality areas to ensure the specific needs of the communities and families within these locality areas are met.

11. In aligning delivery to these 3 locality areas, we believe that there is greater opportunity to strengthen integrated responses for children, young people and families that will focus on early intervention to improve health and reduce inequalities.

12. Central

13. East

14. West

15. Our specification is informed by our consultation feedback, as well as evidence, best practice, local needs and wider reviews of children’s health and social care.
Our approach will continue to deliver an integrated service which is based on four levels of intervention: Community, Universal Services, Universal Plus and Universal Partnership Plus. It will also continue to deliver the five mandated elements of health visiting.

16. The proposed alignment will specifically enable greater integration between the 0-19 integrated Healthy Child service and Newcastle’s Community Family Hub which is the Council’s adopted model for the delivery of Sure Start and intensive family support for families with children of all ages identified as having additional needs.

17. Any questions?

18. Procurement Documents Broadly utilising the OPEN PROCEDURE under the ‘Light Touch Regime’
You will have these documents within the tender pack.
ITT Part 1 - Introduction and organisation’s guide to the process;
ITT Part 2 - Instructions and details of Contract;
ITT Schedule 1 – Service Specification
ITT Schedule 2 – The Contract
ITT Schedule 3 – Form of Tender including the Pricing Schedule
ITT Schedule 4 – Certificate of Non Collusion and Non Canvassing
ITT Schedule 5 – Tender Response Form
ITT Schedule 6 – Pre-Qualification Questionnaire
ITT Schedule 7 – TUPE Information l

19. ITT Schedule 1 – Service Specification The Service Specification includes the following 5 sections: Section 1: Background to the requirement Section 2: Key delivery requirements Section 3: Performance and other special requirements Section 4: Additional guidance relevant to Service Specification Section 5: Appendices

20. ITT Schedule 2 – The Contract The Contract includes all of the obligations you will have to perform under the Contract The Contract will include:   Contract Particulars including the Pricing Schedule and any specific provisions for the Contract , for example, method statements, tender response forms or lists of services;   the Special Terms and Conditions of Contract;   the Standard Terms and Conditions of Contract

21. Insurance Clauses There will be a number of insurance requirements, for example, Employers’ Liability Insurance, Professional Indemnity Insurance, Public Liability Insurance.

22. ITT Schedule 3 – Form of Tender and ITT Schedule 4 – Certificate of Non Collusion and Non Canvassing ITT Schedules 3 and 4 must be signed by Tenderers. The Schedule 3 - Form of Tender includes an Appendix - Pricing Schedule. The Pricing Schedule has 2 Parts. Part 2 is in the form of an excel spreadsheet which tenderers will need to complete.

23. ITT Schedule 5 – Tender Response Form Responses on this form will be used to assess tenders against the scoring criteria. There will be a question covering Social Value. All questions should be individually answered and be no more than the word length identified for each question, using a minimum of Arial font, point 12. Don’t assume we know your organisation, write as if to a new customer, give us sufficient detail

24. Each question will be evaluated in accordance with the below:
Score
Classification
100
Exceptional response in all areas 90
Exceptional response with some minor shortcomings, or very good response with some exceptional elements 80
Very good response in all areas 70
Very good response with some minor shortcomings, or good response with very good elements 60
Good response in all areas 50
Good response with some minor shortcomings, or acceptable response with good elements 40
Acceptable response in all areas 30
Acceptable response with some minor shortcomings, or poor response with some acceptable elements 20
Poor response in all areas 10
Very poor response that is significantly below expectations in all areas
No response, or inappropriate response in all areas

25. l ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
The PQQ document will be based on the Crown Commercial Services model and asks about different aspects of an organisations business as follows:
SECTION 1 - Supplier information
SECTION 2 - Grounds for mandatory exclusion
SECTION 3 - Grounds for discretionary exclusion
SECTION 4 - Economic and Financial Standing
SECTION 5 - Technical and Professional Ability
SECTION 6A - Project specific questions to assess Technical and Professional Ability
SECTION 6B - Project specific questions to assess Insurance
SECTION 6C - Project specific questions to assess Equalities
SECTION 6D - Project specific questions to assess Health and Safety
SECTION 6E - Project specific questions to assess Environmental Management
The Council uses the above information to assess the suitability of an
organisation to deliver the contract. l

26. ITT Schedule 6 – Pre Qualification Questionnaire
Consortiums
If you are bidding on behalf of a proposed consortium, you must provide:
Full details of all consortium members;
the lead member of the consortium who will be contractually responsible for delivery of the contract (if a separate legal entity is not being created); and
if the consortium is not proposing to form a legal entity, full details of the proposed arrangements within a separate Appendix
Please note each member of any consortium delivering any part of the services under the Contract must answer all sections of the PQQ as part of a single composite response to the Authority i.e. each member of the consortium is required to complete the form. l

27. ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
Bidding Organisations with elements of sub-contract arrangements
If you are an organisation bidding for the Contract opportunity and you are intending to sub-contract elements of the contract requirements, then you will need to:
Provide details of who you are intending to sub-contract to; and
Confirm that you will take responsibility to ensure your sub-contractors adhere to all requirements of the Pre-Qualification Questionnaire (PQQ) l

28. ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
Supplier Information (Section 1)
Required for information only
Set out the details about your organisation
Grounds for Mandatory (Section 2) / Discretionary (Section 3) Exclusion
Demonstrates that you are not in breach of the EU Public Contract Regulations 2015, for example if you have any convictions you need to declare them
If you confirm you or your organisation has been convicted of any of the offences or acts, the Council reserves the right to disqualify you from the process at this point in the evaluation
Evaluated on a pass/fail basis l

29. ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
Economic and Financial Standing (Section 4)
Demonstrates your level of economic and financial capacity
Your organisation will need to confirm that you have met the terms of all of your financial agreements and obligations or provide a satisfactory bankers’ reference
Evaluated on a Pass/Fail basis l

30. ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
Technical and Professional Ability (Section 5 and 6A)
Section 5 - Demonstrates your ability to deliver the services required for the delivery of the Contract, through relevant experience and examples
Section 6A1 - Demonstrates specific questions relating to the technical and professional ability in relation to Safeguarding. This question will be scored.
Section 6A2 - Demonstrates specific questions relating to the technical and professional ability in relation to appropriate registration with the health and social care regulator for England. l

31. ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
Insurance (Section 6B)
You will need to self-certify whether you already have, or can commit to obtain, prior to the commencement of the Contract, the levels of insurance cover indicated in the tender documents
This question will be scored on a pass/fail basis
Compliance with Equality Legislation (Section 6C)
You will be asked if there has been any finding of unlawful discrimination made against your organisation
You will be asked if there has been a complaint upheld following an investigation by the Equality and Human Rights Commission or its predecessors (or a comparable body in any jurisdiction other than the UK), on grounds or alleged unlawful discrimination? l

32. ITT Schedule 6 – Pre Qualification Questionnaire (PQQ)
Health and Safety (Section 6D)
Your Organisation will need to confirm that you comply with current legislation
Your Organisation will need to confirm that you have arrangements in place to comply with Health and Safety and Fire Safety legislation
Environmental Management (Section 6E)
You will be asked if you have been convicted of breaching environmental legislation.
These questions will be scored on a pass/fail basis
If the restricted procedure is used then the slides need to be changed. l

33. How to tender for the opportunities

34. A contract notice will be published in the Official Journal of the European Union (OJEU). It will display the NEPO tender portal reference numbers where you can view the contract opportunities
All Tender documentation will only be published on the NEPO
Electronic Tendering portal at website -
In order to be considered for the opportunity, please register your details free of charge on the above NEPO Electronic Tendering Portal. Once registered you can express an interest in the Contract and download the tender documentation.
You can register your details on the NEPO Electronic Tendering Portal by entering the ‘Suppliers Area’ and following the registration instructions
If you are experiencing a problem please read the reference guides by clicking the icon
New NEPO platform went live 23 May - has improved interface, easier to use and self-sufficient l

35. The New NEPO Portal To view new functionality, guidance and
video tutorials visit:
Website:
NEPO Portal Support:
Tel:

36. All timescales are subject to change.
30 August 2016 – OEJU notice will be published
W/C 30 August 2016 – Tender Documents will be published on the NEPO Electronic Tendering Portal
7 October 2016 – Deadline for the return of all tender documents (via NEPO Electronic Tendering Portal)
W/C 10 October 2016 – Evaluations / Clarifications
End of October 2016 – Obtain approval to award the Contracts
W/C 14 November 2016 – Newcastle City Council will announce its intention to award the Contract and adhere to the 10 day Alcatel standstill period
29 November 2016 – Contract Award
1 February 2017 – Contract will commence
All timescales are subject to change. l

37. Procurement Documents Questions and Answers
For audit trail purposes all queries relating to the published tender information must be raised electronically via the NEPO Electronic Tendering Portal, within the Discussion Area. Newcastle City Council will respond through this system so it is visible to all Tenderers where appropriate
Please note that our responses to any queries or clarification requests will be circulate to all Tenderers unless the Council’s deems it to be Provider specific
Please leave sufficient time to allow the Council to respond to your questions and raise your queries no less than four working days before the tender return date
Please ensure you allow sufficient time to upload your tender submission to the NEPO Electronic Tendering Portal, as a one-second delay over the deadline results in the system deeming your submission as a late tender submission. This may result in your Tender not being considered l

38. Next Steps
Contract Notice in the Official Journal of the European Union (OJEU) was published 30 August awaiting confirmation
A Notice will also be published on Contracts Finder (the Governments Central Portal)
Tender Documents published Friday 2 September 2016 or the following week depending when the reference comes through from the European Commission l

39. Procurement Contact
The Procurement Officer responsible for the procurement activity is Heather Davidson, Telephone: ;
Please remember for audit purposes all questions regarding the tender must be raised via the electronic tendering portal through the Discussion Area and not to Heather’s personal .
Please remember to give yourself enough time to upload your tender submission. l