1. ICOTS Offender Violation Report:
Removal of Violent Offender -Significant Violation
Addendum Uses
February 2014

2. Training Summary
OVR Transition – Removal of Violent Offender Significant Violation
Overview of the OVR elements
Addendum to Offender Violation Report
Addendum to Offender Violation Report Response
Scenario Discussion

3. Enhancement Schedule Amendment related enhancements – February 26th
Time frame ( <30 = business; 30+ = calendar)
Rule New reason for transfer/reporting instructions (Veteran’s)
Rule New attachment for institutional information
Rule Additional Notifications CCN
Rule Removal of Violent Offender from OVR
Go live into prod on Feb 26, PREP approx 2 weeks prior to
Other changes subtle : time frame changes, additional notifications.

4. OVR Transition Rule remains effective through Feb 28th
Spreadsheet from National Office Feb 26th
List of all OVRs-Violent Offender Sign Violation (May 23rd – February 25th)
Account for 8% of violations
Violation Type – Violent Offender Significant Violation no longer visible in ICOTS
To retain PDF’s, print prior to Feb 26th
States could send an OVR enacting mandatory retake for 1 sign violation until Feb 28
From an ICOTS management standpoint, processing Violent Offender is going to require a little extra effort during transition though
Spreadsheet provided with list of all reported violent offender –sig violation OVRs after enhancement is launched
If your state plans to retain PDF’s, the National Office can get a list prior to enhancement

5. Violation Type

6. Offender Violation Report
OVR captures
Data/Narrative/Type of Violation committed by Offender in the Receiving State
Recommendation of Receiving State
Availability Status of Offender
Location of the Offender
Probable Cause Status
Update using Addendum
Violation information and recommendation are locked in upon submission of Violation Report
Addendums are used to update availability status, location and PC information

7. Withdraw vs Addendum Withdraw OVR & Re-Submit: Use Addendum:
To Change Violation Type
Correct Data
OVR sent in Error/Inappropriate
Use Addendum:
Change Custody/Availability Status
Update PC Hearing Conducted/Waived
Provide Additional Information not Available at the Time Original OVR Sent
Addendum
Receiving State can Withdraw OVR up until SS transmits a response.
DO not report new violations on Addendum.
Availability status…states should pay attention. Seeing a lot of users indicating an offender is available, when they aren’t due to pending charges. Addendum could be an easy way to fix, but if you send out an inaccurate OVR, sending state could require withdraw and resubmission.

8. Addendum to OVR

9. Addendum to OVR Response

10. Addendum Usage Use Addendum for Violation correspondence
Tools Available
Quick Tips
ICAOS Newsletter
signature
users with recently submitted OVRs
Still see users still using CARs for violation correspondence.
ICOTS screens do give reminders but additional tools available
Quick tip in knowledgebase.
A few states are ing users monthly with recently submitted OVRs reminding about the Addendums
national office for assistance with reports to identify users and form s.

11. ICOTS Knowledgebase FAQs
Articles posted regarding violation reports. These new FAQs describe workflow and criteria for s generated and reports to assist in retaking process.

12. Conviction Scenario
OVR sent on 2/1/2014 notifies Sending State of new felony charges deemed a significant violation in the receiving state (revocable at arrest stage)
Not a mandatory Retake; SS responds to notify of disposition of new charges
Offender convicted on the felony charges on 3/15/2014
Send new OVR or use Addendum??
Remember not all states will report an arrest as a significant violation. Most require the conviction to take place before submitting the violation report and asking the sending state to retake.

13. Send NEW OVR Merges Data from report of charges
Also works if misd arrest was reported as sig violation
Becomes ONE violation report under violation history.

14. Training & Help ICAOS Website ICOTS LIVE Knowledge Base
ICOTS LIVE
Sign up with a ICAOS website user account
Knowledge Base
FAQ
How-to’s
Code Release Information: will be detailed and include information regarding the benefits and new processes the OVR will capture. This newsletter is sent to registered website users. We will also provide announcements/notices on the website, the knowledgebase which will include short demos regarding the new available features.
Training Updates
Short Tutorials
Quick Tips

15. Questions??