1. New Program Re-Approval System Overview
March 6-7, 2017
WACTA SPRING CONFERENCE – OLYMPIA, WA
REBECCA WALLACE & Zach startzman

2. OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
April 1, 2016 Webinar

3. New Program Re-approval Schedule
YEAR
GROUP
Jan. 2016
Jan. 2017
Jan. 2018
Jan. 2019
Jan. 2020
Jan. 2021
Jan. 2022
Group 1
Agriculture
(AG)
HIATUS *
STS
STEM & HS
FCS
B&M AG
Group 2
Business & Marketing (B&M)
Group 3
Family Consumer Science/Health Sciences
Group 4
Skilled&Tech (STS/STEM)
Group 5
None
Changes: 2017 Year – Suspended STEM and STS Split- Health and STEM combined
Group 5 now established
Skills Centers will follow established 5 year cycle consistent with home district
*While the reapproval program is on a hiatus, maintained local frameworks are still a Federal Requirement and will be checked during CPR, technical assistance visits, and audits

4. Submission Groups by District
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5. Submission Groups by District
HYPERLINK TO GROUP
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6. Submission Groups by District
HYPERLINK TO GROUP
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7. Submission Groups by District
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8. Components of the Re-Approval System
Submissions must follow the scheduled dates (cannot submit early/late) Districts submit the Program Re-Approval Application by the due date of January 31 of the calendar year. The submission window will be open January 1 through January 31 of that calendar year. Applications may not be submitted prior to or after the 31-day calendar window.
If a district misses the 31-day window, all courses must be submitted through the New Course Application process.
If the course does not show up in the re-approval system, a new course must be applied for within the existing EDS system.
Errors in your initial course approval (in existing EDS system) may result in the course not showing up in the new re-approval system.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

9. Prior to the Program Re-Approval Process, Each District:
Reviews the Program Re-Approval Process.
Identifies their 5-Year Re-Approval Group. (CTE website under Topics A–Z)
Reviews the 5-Year Cycle Proposal submission dates and the program applications that they will submit during that time frame.
Submit any courses that do not have current approval through existing EDS system PRIOR to submitting the program re-approval application.
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10. Course Re-Approvals Reminder
The Re-Approval process does not set aside the federal requirement for frameworks.
Frameworks need to be updated to the most current standards, i.e., Industry and Academic (Washington State Learning Standards)
Frameworks need to align with most current rules, licensures requirements, etc.
Updated frameworks are maintained on file locally
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11. Prior to the Program Re-Approval Process, Each District:
Reviews and validates in EDS, all courses that are currently approved in the program application area prior to the re-approval process beginning.
Is there a change to the CIP code? Yes No
Is there a change to the Course Delivery Method (HS/MS)?
Is there a change to the Hours of Instruction?
Is there a course missing from the Re-Approval Program?
Is there a course that has not been submitted prior or is new?
Any “Yes” responses require the course to be submitted as a New Course.
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12. Frameworks
Have the Washington State Learning standards been revised, updated or changed since the last submission?
(i.e., Next Generation Science standards [ ]; Health and Fitness Standards [ ], Financial Education K-12 Learning Standards [ ]; Computer Science K-12 Standards [2017])
Is there a change to the Industry standards?
(i.e., National Health Science Standards; Nursing Certified Assistant WAC; ANFR standards?)
Any “Yes” responses require a district to assure that frameworks have been updated locally to reflect the most current learning and industry standards by Jan. 31 of the program submission date.
Frameworks will be reviewed during federal and state monitoring visits. Frameworks that have not been updated correctly will be grounds for an out-of-compliance finding.
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13. Now to the Program Reapproval System!
Sign in the EDS system
Select CTE application
Select Submissions Tab
Review all of the uploaded approved courses in the Program Re-Approval Application.
Edit the list of all courses/CIPS in the program area row by row, marking with a check those courses still offered.
Any courses not checked will be expired.
Any courses that are no longer offered should not be checked. They will be expired, and will not pre-load in future program reapprovals.
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14. Select “Program Reapproval”
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15. that is due for reapproval
Screen will load all of the district’s approved courses by specific program area
that is due for reapproval
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16. Edit – Row by Row
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17. CTE Program Review for Approval Input Page
All courses/CIP codes in the program that have previous approval
Local Course Name
CIP Code
Delivery Method
Still Offered
Hours of Instruction
CTSO
Can be edited and changed
Maintains
HS/MS
Checkbox
Select- Can check multiple if applicable
Want to change?
New EDS
Uncheck those that will not continue
Want to change? New EDS
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18. CTE Program Review Components Continued
Advisory Committee:
“Upload signed minutes from the current school year validating the committee has approved offering these course(s) in the district based upon need illustrated by labor market data or local need.”
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
April 1, 2016 Webinar

19. CTE Program Review Components Continued
Leadership Documentation Upload:
If “CTSO” is selected, district must upload proof of affiliation, i.e. invoice, roster, charter, letter of intent
If “Equivalent” is selected, the OSPI Extended Leadership Document for the equivalent leadership program must be uploaded. The Student Leadership document must be kept on file for review.
Districts should upload all appropriate documentation to be consistent with what is selected in the row-by-row section of the program reapproval systems.
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20. Extended Learning Documentation for Equivalency
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Extended Learning Documentation for Equivalency

21. CTE Program Review Components Continued
Miscellaneous Documents
Read, scroll to the bottom, and check the box, assuring that all CTE Program Standards are being met. CTE Program Standards Assurances must be accepted to submit reapproval.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
April 1, 2016 Webinar

22. CTE Program Review Components Continued
Comment Box
Program Review History
Program Review Contacts
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
April 1, 2016 Webinar

23. Completion of the CTE Program Re-Approval Process
Prints, signs and files Signature Page.
Files and maintains updated local framework; Advisory Minutes; CTSO affiliation and/or Student Leadership document.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

24. New Course Application in EDS system
Course has not been submitted prior/New Course?
New Course Application in EDS system
After achieving approval …
Course does not
show up in
Re-approval Program
Change in Framework Hours?
Major changes in course?
New CIP Code?
Program
Re-Approval
System
At All Times: Maintain updated local frameworks
All previously approved courses within program area
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25. Courses Re-Approved According to Schedule:
Submission Window:
Opens: January 1 and Closes: January 31
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26. Tips
Access the system when it opens: early experience means more time to troubleshoot potential issues
Read everything: the instructions are meant to be comprehensive
If an issue arises:
Determine if the system is broken or if a validation error is triggered (incomplete data)
Determine the appropriate contact: IT Customer Service or CTE
Issues with the system? CTE cannot fix – the IT Customer support information is at the bottom of all EDS applications
Best practice: review frameworks with teachers ANNUALLY. Review for changes in standards or practice and submit to Advisory board annually.
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27. Questions? Contact us: 360-725-6245 360-791-4182
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