1. NSTec - Incorporating Operating Experiences into Work Processes
Presented by: Kelly Pavalko
November 3, 2016

2. How Does NSTec Integrate OPEX into Work Processes?
Project Management
Assessments
Issues Mgmt/caWeb
Vulnerability Analysis
Procurement Process
Our LL/Best Practices
OPEXShare
Front Page Articles
InSite SharePoint Site
DAC Calls
Pre-Job Briefs
Work Planning
OPEXShare is the most important tool that helps us locate operating experience to incorporate OPEX into NSTec work processes.

3. Integrating OPEX into Processes Using OPEXShare
History
NSTec started using OPEXShare 11/2014
At that time it contained 4,000 articles; currently, it holds over 8,000 articles
OPEXShare identifies and shares via OPEX at NSTec
Subscriptions
Reports

4. Integrating OPEX into Processes
Articles viewed

5. Encouraging the Workforce to Use OPEX through Communications

6. Encouraging the Workforce to Use OPEX through Communications - InSite SharePoint Site

7. Encouraging the Workforce to use OPEX through Communications - Daily Awareness Call
Sharing with employees can cascade down through the troops.

8. Integrating OPEX in Work Planning/Pre-Job Briefs
_ work planners are graded on OPEX they place in a work package points are deducted if it is not relevant.

9. Integrating OPEX in Project Management
Planning Phase
Review past OPEX and Projects
Goal is to identify past successes to repeated and past challenges to avoid
Incorporation of OPEX in the planning process is to enhance the chance of success
Execution / Closeout Phases
Identify and document OPEX
Provides input to future project planning activities

10. Integrating OPEX in Assessments
OPEX is used to develop assessment lines of inquiry
Identified OPEX that may have similar conditions at NSTec
Laser Safety assessment used OPEX LL-2015-LLNL-22 from LLNL to identify the same inadvertent use of different safety glasses. In the management assessment report, an OFI was recommended to prevent a similar incident from occurring

11. Integrating OPEX with Issues Management
Why integrate LL and issues?
The majority of shared Lessons Learned come from issues we have entered into the Issues Management System (caWeb)
Reviewing OPEX articles may provide an issue to enter into caWeb to take preventive action
When it is uncertain how widespread an issue might be, we use an LL to share information with others to help address the potential Extent of Condition

12. Integrating OPEX into Work Processes Vulnerability Analysis
Performing a Vulnerability Analysis on OPEX is an option at NSTec
U.S. DOE Office of Environmental Management, WIPP Accident Investigation Report (AIR) distributed throughout the NVE
U1a Complex performed a vulnerability analysis based on the WIPP AIR
Citations of identified weakness were extracted from the accident investigation report
Analyst compared NSTec’s Process and data to the identified weakness
Risks or Program and Performance Vulnerabilities were identified
Reference to existing issues or new issues were created to track mitigation strategies

13. Integrating Procurement with OPEX
OPEXShare has recall information on products. We can contact Procurement to perform a search on items at NSTec and take them out of service if NSTec has purchased any of them.

14. OPEX Health Hazards of Prolonged Sitting
Since the 2014 U.S. DOE article, 108 standing workstations have been installed at NSTec
An article was published in One Voice (March/April 2016) to highlight standing during meetings

15. Sharing Lessons Learned and Best Practices

16. OPEX Work Planning
Heat Stress
Pesticide
Safety significant

17. NSTec Points of Contact
QUESTIONS?
NSTec Points of Contact
Fran Ito Performance Assurance Manager
Jason Prestridge Issues Management Manager
Kelly Pavalko NSTec OPEX Program Coordinator