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2017 Strategic Planning Session for Archdeaconries
The Conversation Continues 28th OCTOBER 2017
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Agenda A summary of the 2015 Discussion Forum Diocesan Structure
The Vision & Strategic Objectives A description of the Strategic Objectives Vision Implementation Portfolios Annual Planning Reporting 2018 and beyond…. Case Study Exercise
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A summary of the 2015 Discussion
The “What” The “How” Strategic Objectives conversation to continue at Archdeaconary level 1 Strategic Objectives become a criteria for our decisions at every level 2 Strategic Planning sessions to be structured around Diocesan Strategic Objectives 3
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Ministry of all Believers
Diocesan Vision Ministry of all Believers Parish School The Diocese The Diocese Parish School Organisation Visionary Servant leaders Spiritual Formation Archdeaconry Structure Archdeaconries 7 Diocesan Strategic Objectives DIOCESAN COUNCIL & SYNOD Archdeaconries Social Outreach Vibrant Christian communities Expanding our Foot print Sustainable Structures Bishop & Dean Chapter, Trustees & DFB Prophetic Relevance Diocesan Administration Office
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The Diocesan Vision What is a vision: the ability to think about or plan the future with imagination or wisdom. Diocesan Vision: Our Vision as the Anglican Diocese of Johannesburg is To Achieve the Shared Vision and Practice of the Ministry of All Believers
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Strategic Objective What is a strategy: a plan of action designed to achieve a long-term or overall aim. Strategic Objectives: Spiritual Formation Vibrant Christian Community Visionary Servant Leadership Walk our talk through Outreach Prophetic Relevance Expanding our Footprint Sustainable Organization
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A description of the Strategic Objectives
Spiritual Formation Sermons Bible Studies Lenten & Advent Courses Formational Initiatives - Alpha, Rooted in Jesus, Comp. in Christ, etc. Quiet Days & Retreats Revivals & Mvuselelo Mission Weeks & Conferences Reading – Books , Journals, Articles etc. Vibrant Christian Community Worship Services Prayer Fellowship Initiatives – Intentional Welcoming Environment – Sense of Belonging Pastoral Care Ministries – NB!!! Counselling and Relationship Building Enrichment Initiatives Pastoral Visits by clergy & laity
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A description of the Strategic Objectives (Contd)
Social Outreach Becoming Christ’s Presence in the Local Community Educational Support Programs & Bursaries Feeding Schemes Home Based Care Socio-economic and political participation HIV/AIDS Poverty Alleviation Initiatives School, Hospital, Prison etc. Ministry Visionary Servant Leadership Christ’s Model – Serving others! Training & Empowerment Programs for laity Formational Initiatives – Parish Councils & Wardens, Group Leaders, Parish Ministers On-going Clergy Formation Formal Study for laity & clergy Sabbatical Programs Seminars & Conferences Formational Reading of Books & other Literature
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A description of the Strategic Objectives (Contd)
Prophetic Relevance Will your parish be missed should it close down? Advocacy & Activism - Social Justice & Peace Civil Society Partnerships Sharing our facilities with our communities – special services, funerals etc. Inter-Faith & Inter-Denominational Partnerships Addressing social ills of our communities Expanding Our Footprints Evangelism Church Growth – Planting of Churches Ecumenical Partnerships Eco-congregations New Ministries Sustainable Structures Growing Children’s Ministry Growing Teenage Ministry Growing Youth Ministry Growing Campus Ministry Capacity Building – Human Resource Building Administrative Capability Growing Financial Resources - Investments & Stewardship Church Governance – Parish, Archd. & Diocesan Property Stewardship
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Vision Implementation
Portfolios Portfolios are the delivery vehicle for implementing the Vision. Portfolios are aligned with the Strategic Objectives of the Diocese Portfolios are to be clearly defined according to the needs of the Parish All portfolios should have defined: Purpose Composition Objectives and Plans Portfolios should report monthly.
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Vision Implementation (Contd)
Annual Planning – Should be aligned to the strategic objectives, Human and Financial Resources need to be adequately allocated. 2018 Annual Plan for the Parish of ……… Strategic Objective Desired Outcomes 2018 Targets Quarter 1 Quarter 2 Quarter 3 Quarter 4 Assignee 2018 Financial Implications Spiritual Formation Inspiring and building Vision through theological education The Old Testament in 365 days. Reading and completing the Pentateuch. Create a plan for and conduct the Groups’ Quite Days and Retreats. - Conduct a structured Advent Course with specific outcomes. Spiritual Formation Portfolio Lead. Income N/A Expenses Catering = 3500 Printing = 2900 Transport = 2500 Total =
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Vision Implementation (Contd)
Reporting Executive Summary Performance Against Key Activities and Budget Other Parish Activities Strategic Objective Desired Outcome 2018 Targets 2018 Quarterly Targets and Actual Comments on Progress Proposed plan of actions (Mitigations) Q 1 Target Q 1 Actual Spiritual Formation Inspiring and building Vision through theological education The Old Testament in 365 days. Reading and completin g the Pentateuc h.
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2018 and beyond Parishes All plans (including budget) have to be aligned to the Vision and Strategic Objectives. All reports have to be based on the plans. Region Archdeacons have to support and guide the planning process. Diocese The Diocesan Officials will review and oversee the implementation of this approach.
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Case Study Each Region Choose 2 Strategic Objectives and Plan towards these for Each Region the write a report at the end of Choose a Team Leader who will also provide the feedback and choose a scribe. 30 minutes exercise
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Special Information on Trustees
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IMMOVABLE PROPERTY MATTERS
A: CANONS AND RULES Canon 31 Rules: Schedule I and Schedule M B: INTRODUCTION Ownership of all immovable property is vested in the Diocesan Trustees on behalf of a parish. No property may be purchased or altered without first obtaining their permission. Details of the procedure to be followed are outlined below. No consecrated ground or building shall be sold without authorisation from Synod. The Revocation of Consecration may only be given by the Bishop of the Diocese. It is essential to ensure that all buildings are insured at replacement cost. When any alterations or additions are complete it is the duty of the parish to inform the Diocesan Office so that insurance can be arranged.
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C: PROCEDURE There has to be a Special Vestry meeting called with the only item on the agenda being the proposed building (New; Alterations; Sale) The following has to be presented to Vestry: Reason why the parish council believe that the (new / alterations / sale) building is necessary Plans drawn by a professional architect (Where applicable) The architect should also prepare all other documentation that might be necessary in terms of municipal bylaws. Three quotations for the cost of construction of the building The quotations must, where possible, be from reputable building concerns if the cost is estimated to exceed R250,000 then there must a report from a certified Quantity Surveyor Where necessary funding will be obtained Funding can only be from existing parish savings or from borrowings from the Diocesan Trustees. No funding outside of the Diocese is permitted unless specific permission is obtained from the Diocesan Trustees. In some instances a Bishop’s Faculty (permission) is required. (Canon 31.2) Once Vestry has approved the proposed building the above documents have to be submitted to the Diocesan Trustees for approval. Only once the building has been approved by the Diocesan Trustees can building operations begin.
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Schedule M (1) f&g - Bishop’s Faculty
(f) No restorations (save necessary repairs) shall be undertaken, nor shall painted windows or mural tablets be set up, nor furniture nor any permanent decoration nor ornaments of the church be introduced into any church or place of worship, nor shall they be changed or altered (save in necessary repairs) without the written permission of the Bishop having been obtained, which permission shall take the form of a faculty under the Bishop's seal. (g) The Bishop may disapprove and order the removal of any work or article which may have been done or placed in any church without authority, and the same shall be removed within three months of such order being given; except that in the event of such work or article having been in the church for a period of seven years without objection by diocesan authority or parishioners, it shall be deemed to have received authority.
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Thank You
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