1. 2017 Strategic Planning Session for Archdeaconries
The Conversation Continues
28th OCTOBER 2017

2. Agenda A summary of the 2015 Discussion Forum Diocesan Structure
The Vision & Strategic Objectives
A description of the Strategic Objectives
Vision Implementation
Portfolios
Annual Planning
Reporting
2018 and beyond….
Case Study Exercise

3. A summary of the 2015 Discussion
The “What”
The “How”
Strategic Objectives conversation to continue at Archdeaconary level 1
Strategic Objectives become a criteria for our decisions at every level 2
Strategic Planning sessions to be structured around Diocesan Strategic Objectives 3

4. Ministry of all Believers
Diocesan Vision
Ministry of all Believers
Parish
School
The Diocese
The Diocese
Parish
School
Organisation
Visionary Servant leaders
Spiritual Formation
Archdeaconry Structure
Archdeaconries
7 Diocesan Strategic Objectives
DIOCESAN COUNCIL & SYNOD
Archdeaconries
Social Outreach
Vibrant Christian communities
Expanding our Foot print
Sustainable Structures
Bishop & Dean
Chapter, Trustees & DFB
Prophetic Relevance
Diocesan Administration Office

5. The Diocesan Vision
What is a vision: the ability to think about or plan the future with imagination or wisdom.
Diocesan Vision:
Our Vision as the Anglican Diocese of Johannesburg is To Achieve the Shared Vision and Practice of the Ministry of All Believers

6. Strategic Objective
What is a strategy: a plan of action designed to achieve a long-term or overall aim.
Strategic Objectives:
Spiritual Formation
Vibrant Christian Community
Visionary Servant Leadership
Walk our talk through Outreach
Prophetic Relevance
Expanding our Footprint
Sustainable Organization

7. A description of the Strategic Objectives
Spiritual Formation
Sermons
Bible Studies
Lenten & Advent Courses
Formational Initiatives - Alpha, Rooted in Jesus, Comp. in Christ, etc.
Quiet Days & Retreats
Revivals & Mvuselelo
Mission Weeks & Conferences
Reading – Books , Journals, Articles etc.
Vibrant Christian Community
Worship Services
Prayer
Fellowship Initiatives – Intentional
Welcoming Environment – Sense of Belonging
Pastoral Care Ministries – NB!!!
Counselling and Relationship Building
Enrichment Initiatives
Pastoral Visits by clergy & laity

8. A description of the Strategic Objectives (Contd)
Social Outreach
Becoming Christ’s Presence in the Local Community
Educational Support Programs & Bursaries
Feeding Schemes
Home Based Care
Socio-economic and political participation
HIV/AIDS
Poverty Alleviation Initiatives
School, Hospital, Prison etc. Ministry
Visionary Servant Leadership
Christ’s Model – Serving others!
Training & Empowerment Programs for laity
Formational Initiatives – Parish Councils & Wardens, Group Leaders, Parish Ministers
On-going Clergy Formation
Formal Study for laity & clergy
Sabbatical Programs
Seminars & Conferences
Formational Reading of Books & other Literature

9. A description of the Strategic Objectives (Contd)
Prophetic Relevance
Will your parish be missed should it close down?
Advocacy & Activism - Social Justice & Peace
Civil Society Partnerships
Sharing our facilities with our communities – special services, funerals etc.
Inter-Faith & Inter-Denominational Partnerships
Addressing social ills of our communities
Expanding Our Footprints
Evangelism
Church Growth – Planting of Churches
Ecumenical Partnerships
Eco-congregations
New Ministries
Sustainable Structures
Growing Children’s Ministry
Growing Teenage Ministry
Growing Youth Ministry
Growing Campus Ministry
Capacity Building – Human Resource
Building Administrative Capability
Growing Financial Resources - Investments & Stewardship
Church Governance – Parish, Archd. & Diocesan
Property Stewardship

10. Vision Implementation
Portfolios
Portfolios are the delivery vehicle for implementing the Vision.
Portfolios are aligned with the Strategic Objectives of the Diocese
Portfolios are to be clearly defined according to the needs of the Parish
All portfolios should have defined:
Purpose
Composition
Objectives and
Plans
Portfolios should report monthly.

11. Vision Implementation (Contd)
Annual Planning –
Should be aligned to the strategic objectives,
Human and Financial Resources need to be adequately allocated.
2018 Annual Plan for the Parish of ………
Strategic Objective
Desired Outcomes
2018 Targets
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Assignee
2018 Financial Implications
Spiritual Formation
Inspiring and building Vision through theological education
The Old Testament in 365 days.
Reading and completing the Pentateuch.
Create a plan for and conduct the Groups’ Quite Days and Retreats. -
Conduct a structured Advent Course with specific outcomes.
Spiritual Formation Portfolio Lead.
Income
N/A
Expenses
Catering = 3500
Printing = 2900
Transport = 2500
Total =

12. Vision Implementation (Contd)
Reporting
Executive Summary
Performance Against Key Activities and Budget
Other Parish Activities
Strategic Objective
Desired Outcome
2018
Targets
2018 Quarterly Targets and Actual
Comments on Progress
Proposed plan of actions (Mitigations)
Q 1 Target
Q 1 Actual
Spiritual Formation
Inspiring and building Vision through theological education
The Old Testament in 365 days.
Reading and completin g the Pentateuc h.

13. 2018 and beyond
Parishes
All plans (including budget) have to be aligned to the Vision and Strategic Objectives.
All reports have to be based on the plans.
Region
Archdeacons have to support and guide the planning process.
Diocese
The Diocesan Officials will review and oversee the implementation of this approach.

14. Case Study
Each Region Choose 2 Strategic Objectives and Plan towards these for Each Region the write a report at the end of Choose a Team Leader who will also provide the feedback and choose a scribe. 30 minutes exercise

15. Special Information on Trustees

16. IMMOVABLE PROPERTY MATTERS
A: CANONS AND RULES
Canon 31
Rules: Schedule I and Schedule M
B: INTRODUCTION
Ownership of all immovable property is vested in the Diocesan Trustees on behalf of a parish. No property may be purchased or altered without first obtaining their permission. Details of the procedure to be followed are outlined below.
No consecrated ground or building shall be sold without authorisation from Synod. The Revocation of Consecration may only be given by the Bishop of the Diocese.
 It is essential to ensure that all buildings are insured at replacement cost. When any alterations or additions are complete it is the duty of the parish to inform the Diocesan Office so that insurance can be arranged.

17. C: PROCEDURE
There has to be a Special Vestry meeting called with the only item on the agenda being the proposed building (New; Alterations; Sale)
The following has to be presented to Vestry:
Reason why the parish council believe that the (new / alterations / sale) building is necessary
Plans drawn by a professional architect (Where applicable)
The architect should also prepare all other documentation that might be necessary in terms of municipal bylaws.
Three quotations for the cost of construction of the building
The quotations must, where possible, be from reputable building concerns
if the cost is estimated to exceed R250,000 then there must a report from a certified Quantity Surveyor
Where necessary funding will be obtained
Funding can only be from existing parish savings or from borrowings from the Diocesan Trustees.
No funding outside of the Diocese is permitted unless specific permission is obtained from the Diocesan Trustees.
In some instances a Bishop’s Faculty (permission) is required. (Canon 31.2)
Once Vestry has approved the proposed building the above documents have to be submitted to the Diocesan Trustees for approval.
Only once the building has been approved by the Diocesan Trustees can
building operations begin.

18. Schedule M (1) f&g - Bishop’s Faculty
(f) No restorations (save necessary repairs) shall be undertaken, nor shall painted windows or mural tablets be set up, nor furniture nor any permanent decoration nor ornaments of the church be introduced into any church or place of worship, nor shall they be changed or altered (save in necessary repairs) without the written permission of the Bishop having been obtained, which permission shall take the form of a faculty under the Bishop's seal.
(g) The Bishop may disapprove and order the removal of any work or article which may have been done or placed in any church without authority, and the same shall be removed within three months of such order being given; except that in the event of such work or article having been in the church for a period of seven years without objection by diocesan authority or parishioners, it shall be deemed to have
received authority.

19. Thank You