2. 2017 Season Stotesbury Cup Regatta
Welcome
West Springfield Crew
2017 Season Stotesbury Cup Regatta
Information Meeting
April 26, 2017

3. Agenda
End of season activities
Stotesbury Cup Regatta
Q&A

4. Significant Dates April 29 – Al Urquia Regatta
May 6 - Virginia Scholastic Rowing Championship Day 1 (“States”; Novice and Junior Boats)
May 8 – Stotesbury Forms Turn-in Night 7:30 to 9:00 PM
May 13 - Virginia Scholastic Rowing Championship Day 2 (“States”; First and Second Varsity Boats)
May – Stotesbury Cup Regatta
Philadelphia, PA
“Stotes” – who attends/participates
May – Scholastic Rowing Championships
Cooper River, NJ
“Nationals” – who participates
June 2 – Final General Membership Meeting/Awards Ceremony and 30th Anniversary Celebration (WSHS Cafeteria)

5. Summer Months Rowing Camps available Erg rental program – VP Ops
See our website for Colleges and Universities under “Links”
Local camps available!!
Erg rental program – VP Ops
Individual training – stay fit!!!
Fall program – details TBD

6. Stotesbury Cup Regatta -- History and Background
World’s oldest and largest high school rowing competition
Schuylkill River – since 1927
Last year 191 high schools, 984 boats, 5,679 athletes, and over 10,000 spectators; the biggest high school regatta in the world!
Attendance on the trip is not mandatory
All are encouraged/welcome to attend
Coaches will row the maximum boats possible
Parents/Families also encouraged to attend
Each boat must have parent chaperone FROM THAT BOAT
You must make reservations by calling the hotel

7. Stotesbury Cup Regatta -- Forms and Procedures
Overnight stay in hotel with chaperones
Rowing dates
Thursday – practice and orientation; pasta load at the river
Friday – time trials all day; Pizza, Pins, and Pop in the evening
Saturday – only qualifying boats race
Return to WSHS – stop at rest stop in Delaware – arrive Saturday evening, May 20 at WSHS
You will receive lots of s with the itinerary, forms and information which will also be on the team website at
Boat announcements pending NLT Apr 30

8. Stotesbury Cup Regatta -- Forms and Procedures
Cost is ~$285 this year and includes bus transportation, hotel room, pasta load at river (Thurs), snacks and lunch at the river (Fri), Pizza/Pop/Pins (Fri dinner), lunch at river (Sat)
Food and drinks (“Meal Plan”) provided for the rowers
“Meal Plan” for parents and siblings is ~$35 (does not include pasta load at river Thursday night; This gets you food, snacks, drinks, and bowling Friday/Saturday
“Friday-only Meal Plan”: $20, snacks and lunch at river
Fees are due at Stotesbury Forms Turn-in Night on May 8th; Cash or check is accepted. Fundraising through the end of April can be applied to Stotes for rower fees only

9. Stotesbury Cup Regatta -- Forms and Procedures
Volunteers needed to help with luggage drop off, luggage loading, and chaperones; donations of some foods and drinks are also needed
Bus and Room chaperones required
No “double duties”
You can sign up on Time to Sign Up sheets— available here tonight and on line ( will be sent with link)
Luggage drop-off at the Killian’s: 7738 Carrleigh Parkway Wednesday, May 17 from 6:30 to 8:30 PM
Chaperone meeting that night at 7:30 PM

10. Stotesbury Cup Regatta -- Forms and Procedures
Depart on Thursday, May 18 after students report to school – approximately 10:45 AM
Charter bus – 2 buses this year (Men’s and Women’s) with 2-4 chaperones per bus
Priority for rowers and chaperones; others if space available for purchase (~$125 person includes full meal plan plus pasta dinner at Schuylkill river Thursday night)
Travel is 3 ½ to 4 hours on bus (bag lunch needed; drinks provided; no stops)
Rig boats and practice runs on arrival
Pasta load for rowers, support staff, and bus riders at Team Tents
Buses depart for hotel approximately 7:30 PM

11. Stotesbury Cup Regatta -- Forms and Procedures
Friday May 19
Early bus departs approximately 6 AM
Late bus departs approximately 9 AM
Time Trials all day
Activities and vendors at the river
Buses return to hotel approximately 5:30 PM
Buses depart for pizza and pins approximately 7 PM
Buses return to hotel approximately 9 PM

12. Stotesbury Cup Regatta -- Forms and Procedures
Saturday May 20
Check out NLT 7 AM
Buses depart hotel approximately 7:30 AM
Rest of day TBD based on qualifying
Departure NLT 5:30 PM for home
Travel time is 3 ½ to 4 hours on bus (one stop)
Pick up at WSHS Saturday evening TBD
We’ll an ETA based on departure time
Have your rower text you at the Springfield exit
All rowers report to Boathouse Monday May 22 to unload trailer and rig boats

13. Stotesbury Cup Regatta -- Forms and Procedures
Review of Forms Packet
Amy Killian

14. Questions?