1. IT-UDS-AVC activities and on-going projects
T. Baron – IT/UDS/AVC
1st RCTF Meeting – 21st March 2006

2. Activities Section created beginning 2005 Videoconference activities
User support in the rooms (VRVS, H323)
Maintenance of the videoconference hardware in the rooms
Advice on videoconference room equipment
Audiovisual service
Filming of CERN and experiments
Film editing
Maintenance and Support in CERN main conference rooms
Committees recording
Audio and video archiving
Event management software
Indico
CDS Agenda
Webcasting
T. Baron - RCTF – 21st March 2006

3. Ongoing Projects (wrt collaboration tools)
Videoconference room equipment
Contact with users for defining the requested service
Creation of the RCTF
Monthly (?) meetings
Contacts with videoconference resellers (Tandberg, Polycom, Aethra)
Analyze the best balance between budgets, needed quality of service and proposed equipment from resellers
Choose a system for improving and harmonizing the VC at CERN
Test the chosen systems
Supervise their installation
Determine in each case if an improvement is also
needed in the room itself (carpet, walls, lighting…)
Study the possibility of recording the VC sessions
and play them back on demand
T. Baron - RCTF – 21st March 2006

4. Ongoing Projects (wrt collaboration tools)
Equipment in the auditoria
Study the refurbishing of the CERN auditoria; main auditorium, council chamber, salle B and 6th floor
Make a proposal for funding to the management
Study the refurbishment of auditoria in basement of bd 40 with regards to videoconferencing
T. Baron - RCTF – 21st March 2006

5. Ongoing Projects (wrt collaboration tools)
Recording of events
SMAC (Smart Multimedia Archive for Conferences)
Developed with the EIF (Ecole d’Ingénieurs de Fribourg)
Tests of the SMAC system at CERN for the automatic creation of web lectures
Deployment in Main Auditorium
Study for the deployment in other
conference rooms (IT Auditorium,
Council Chamber, Training Auditorium)
Management interface to be
embedded into Indico
T. Baron - RCTF – 21st March 2006

6. Ongoing Projects (wrt collaboration tools)
Webcast
Study of the replacement/improvement of the existing CERN webcasting infrastructure
Replace current HW with newer, redundant, more performant HW
Review the choice of download format
Event management software
Indico deployed at CERN
CDS Agenda migration into Indico; Ongoing, predict to be finished by end Spring 2006
Integration of VC related features (VRVS, HERMES and phone conference booking, physical room booking, etc.); Ongoing
T. Baron - RCTF – 21st March 2006

7. Ongoing Projects (wrt collaboration tools)
Videoconference infrastructure
Choice, deployment and operation of a videoconference MCU in collaboration with IN2P3, CNRS and INSERM
Hermes Service hosted by the ccIN2P3 in Lyon
CERN user support done by AVC
Information web pages
Web booking interface on the IN2P3 servers
Integration of the booking interface in Indico
Integration with other services (in particular VRVS, CERN phone conference and ESnet)
T. Baron - RCTF – 21st March 2006

8. Ongoing Projects (wrt collaboration tools)
Desktop videoconference
Tests of webcams in view of standardization and distribution through the stores
Add these webcams to the CERN stores catalogue and advertise
Tests of desktop videoconference applications (in particular Polycom PVX)
Possible discussion for group licences
T. Baron - RCTF – 21st March 2006

9. Resources Audiovisual service: Videoconference service:
3 staffs
Videoconference service:
1 staff
1 service contract
1 project associate
Software developement:
1 fellow
1 technical student
T. Baron - RCTF – 21st March 2006