1. Professional Presentation Skills Part One: Preparation
ITC/ILO
December
Young Trade Union Leaders
Victoria Munsey

2. Powerful Presentations
Preparation
knowing your listeners
identifying your purpose
organising your presentation
Performance
speaking clearly
controlling nervousness
choosing language
controlling non-verbal behaviour
using & designing visuals
handling questions
putting final touches

3. Preparation
Where?
Who?
When?
Why?
How?
What?

4. Why & What: Identifying Your Purpose
to inform: gives information in an unbiased manner
to persuade: gets listeners to accept a specific point of view
to motivate: move listeners to a specific action

5. Why & What: Identifying Your Purpose
your goal or purpose is your objective
it is why you are there
can have only one
the result you want to achieve
state in one sentence
Be brief

6. Who: Know Your Listeners
what do they know?
what would they like to know?
what are their attitudes & behaviours likely to be?
why are they listening?
why am I speaking to these listeners?

7. Knowing Your Listeners: Checkpoints
Don’t
take anything for granted
plan this event according to the last one Do
speak to the co-ordinators of the event
visit the site
determine the listeners’ level of technical knowledge
use the Audience Profile & Listeners’ Checklist

8. How: Organising Your Presentation
Four-Step Outline
1. tell what you’re going to tell them
2. tell why they should listen
3. tell your message
4. tell what you told them

9. Middle
Beginning
Ending

10. The Beginning capture interest relate subject to them give purpose
be brief

11. The Middle -have 3 main points -takes 80% of the time
- they will not remember more than 3 points!
-takes 80% of the time
-have signposts and summaries

12. The Ending -summarize main points -relate conclusion to them
-don’t present new ideas
-be interesting: one human-story is more powerful than hundreds of arguments and facts & figures
-be brief

13. How - Technology power-point overheads whiteboard/blackboard
flipcharts
cards

14. Rehearsal -rehearsal is the most important part of preparing
-run through your presentation at least twice
-check timing

15. Timing “I must apologize for making a rather long speech this morning.
I didn’t have the time to prepare a short one!”
Winston Churchill

16. Timing
“ I do not object to people looking at their watches when I am speaking - but I strongly object when they start shaking them to make certain they are still going.”
Lord Birkett

17. He who fails to prepare is preparing for failure - so