1. Presented by Freddie Foulds & Heather Ewington 15 May 2016
Embedding Durham
Presented by Freddie Foulds & Heather Ewington
15 May 2016

2. Communication key
Clear messages to Authors & Administrators
Responsibilities lie

3. Repository Team not part of that conversation
Authors should know when paper accepted
Repository Team not part of that conversation
Our Author not Corresponding Author?

4. Responsible for finding out when paper accepted
And getting hold of manuscript
Return favour next time

5. Create CRIS record
Include acceptance date
Upload manuscript

6. Simple instruction leaflet

7. Monthly publication lists
What’s been deposited & what hasn’t

8. Well-organised Author
Request pre-submission journal check

9. REF exception?
Keep to minimum
Exploring ways to record data

10. New CRIS & repository
Re-design opportunity
Collect now-needed data
Compliance-monitoring shared responsibility

11. GOLD Workflows Communication Reporting
Image from Flickr Creative Commons, tao_zhyn (CC-BY). Available at

12. Workflows
Guidance
Funding requested at submission

13. Request for funding Internal checks
Images from Wikimedia Commons (Public Domain) and FreeFoto.com (CC-BY-NC-ND), available at

14. Tracking APC commitment and expenditure:
Spreadsheets
Barclaycard Spend Management

15. Payment usually via card
Follow up with checks
Images from Wikimedia Commons (Lotus Head - CC-BY-SA) and Flickr (AJC ajcann.wordpress.com – CC-BY-SA), available at and respectively.

16. Communication Meetings Email Workshops Training Web
Image posted to Flickr by GhoztTramp (CC-BY-SA)

17. Email – primary mode of contact
Face-to-face meetings – PIs and new researchers

18. GOLD GREEN Reporting Good overview: Tracked expenditure Springer
RSC vouchers etc…
Less clear:
Web of Science
Research Fish
Repository
GREEN
…but currently c. 89% compliant*

19. Spreadsheet compiles data:
Non-compliant articles flagged – authors chased.
Compliance has risen in response.

20. Moving forward… New CRIS - Workflows may change
Increased advocacy and communication
Strengthen reporting of Green route