1. BASIC IRRS TRAINING Lecture 17
IRRS Follow-up Mission

2. Outline Learning Objectives
Objectives and goals of a follow-up mission
Requesting an IRRS follow-up mission
Preparations for a follow-up mission
Review during a follow-up mission
Standard Follow-up Mission Report Template
Standard Follow-up Mission Schedule
Basic IRRS Training - Follow-up mission

3. Learning objectives After finishing this lecture the trainee will:
understand the objectives and goals of an IRRS follow-up mission;
be acquainted with the preparations to a follow-up;
know how the results of the review process;
be familiar with the Standard Follow-up Mission Report Template;
know the major steps to take during a follow-up mission.
Basic IRRS Training - Follow-up mission

4. Objectives and Goals (1)
The purpose of an IRRS follow-up mission is to continue the work of improving regulatory effectiveness by reviewing the state’s progress in response to the initial IRRS mission recommendations or suggestions
If requested by the state, an IRRS follow-up mission may also include the review of specific topical areas not previously covered (“extended follow-up mission”)
Basic IRRS Training - Follow-up mission

5. Objectives and Goals (2)
to review progress in implementing improvements resulting from the initial IRRS mission recommendations or suggestions; and
where appropriate, to address areas of significant change since the last mission including new topics as requested
Basic IRRS Training - Follow-up mission

6. Requesting a follow-up mission
An IRRS follow-up mission will normally be requested formally by the state through the IAEA Deputy Director General for Nuclear Safety and Security.
In some circumstances the IAEA may suggest the state considers a follow-up mission
Typically, a follow-up mission will take place two to four years following the initial IRRS mission
Basic IRRS Training - Follow-up mission

7. Preparations for a follow-up (1)
Setting up the group of participants:
IAEA Coordinator nominated
IRRS Team Leader and Deputy TL recruited
Team recruited
Liaison contact with host established
Organizing a Preparatory Meeting
Possibly the same persons as in the initial mission
Basic IRRS Training - Follow-up mission

8. Preparations for a follow-up (2)
Prior to the missions the reviewers need to
review the ARM for the follow-up mission;
submit their first impressions two weeks prior to the mission
get acquainted with the initial mission report;
form a picture about the status of the findings of the initial mission that are in their review areas.
Basic IRRS Training - Follow-up mission

9. Review during a follow-up mission (1)
Analysis of findings of the initial mission:
R/S is closed – the issue was fully addressed/resolved
R/S is closed on the basis of progress made and confidence in effective completion – sufficient progress is reached in the issue and the reviewer expects full solution in the foreseeable future
R/S remains open – insufficient progress has been made in addressing the issue (i.e. none of those above)
In exceptional circumstances, a R or S may no longer be relevant to the IRRS follow-up mission (e.g. for changes in the organization or legislation)
Basic IRRS Training - Follow-up mission

10. Review during a follow-up mission (2)
The follow-up mission may offer new observations:
in the new areas covered by an extended follow-up;
if significant changes in the reviewed areas since the last mission make it necessary;
If issues, not revealed by the initial mission are observed during the follow-up review
Basic IRRS Training - Follow-up mission

11. Example – change in the area
Basic IRRS Training - Follow-up mission

12. Example – not revealed
Basic IRRS Training - Follow-up mission

13. What if … …a finding remains open?
…a new finding is offered by the follow-up mission?
The findings are primarily meant to advise the host (no matter whether completion is reviewed or not)
Nevertheless, a subsequent initial mission shall address them
Basic IRRS Training - Follow-up mission

14. Standard Follow-up Mission Report Template (1)
In case of no recommendations or suggestions for a specific Module in the initial mission and no new observations in the follow up mission, only quote the chapter title of the original IRRS report and a conclusion as the example below:
1. LEGISLATIVE AND GOVERNMENTAL RESPONSIBILITIES
There were no findings in this area in the original IRRS mission.
Basic IRRS Training - Follow-up mission

15. Standard Follow-up Mission Report Template (2)
In case of recommendations or suggestions for a specific Module in the initial mission:
Quote the chapter/subchapter titles of the initial IRRS mission report
Quote the recommendations or suggestions by the initial mission
Describe what has been done in relation to the recommendation or suggestion since the original mission
Describe what is the current status of the issue
State conclusion (example is given in the Template)
Describe whether there are any new observations (R, S, GP) in the follow up mission related to the issue
Basic IRRS Training - Follow-up mission

16. Standard Follow-up Mission Schedule (1)
Basic IRRS Training - Follow-up mission

17. Standard Follow-up Mission Schedule (2)
Saturday (or 2 days prior to the mission start)
Arrival of the team
Informal dinner to get acquainted
Sunday (1 day before start)
Team building
Self-intro
Refresher training
Initial team meeting
Details of the actual mission
First impressions and findings from ARM
Basic IRRS Training - Follow-up mission

18. Standard Follow-up Mission Schedule (3)
Monday (first day of the mission)
Entrance Meeting: hosts present the progress made since the initial mission
Interviews are started
Report writing is started
Basic IRRS Training - Follow-up mission

19. Standard Follow-up Mission Schedule (4)
Tuesday (second day of the mission)
Interviews are continued (started the previous day)
Preliminary findings (status of initial recommendations, suggestions and the new ones) are to be submitted
Wednesday (third day of the mission)
Draft report text to be submitted
Team discusses draft report
Revision of report
Basic IRRS Training - Follow-up mission

20. Standard Follow-up Mission Schedule (5)
Thursday (fourth day of the mission)
Submission of draft report to host
Friday (fifth day of the mission)
Obtaining host comments
Finalization of report
Final discussion and with the host
Basic IRRS Training - Follow-up mission

21. Summary
The follow-up missions are meant to review the progress made by the host since the initial mission
The statuses of the initial findings are determined (open, closed, closed on progress & confidence)
Further findings may be offered
The report is written in a standardized form
The schedule is tight, preliminary findings are due on the second day, draft report on the third day
Basic IRRS Training - Follow-up mission

22. THANK YOU FOR YOUR ATTENTION
This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission
Photo: V. Friedrich
Basic IRRS Training - Follow-up mission

23. Discussion
As a reviewer, what are you expected to achieve in a follow-up mission?
Can you formulate new observations in a follow-up mission?
What is the time-frame available for you as a reviewer to complete your written preliminary review of the status of findings?
Basic IRRS Training - Follow-up mission