1. Assessment and Accountability Monthly Call
October 10, 2017

2. Agenda Accountability Assessment Administration
Support and Communication

3. 2017-2018 Month-by-Month Checklist
The 2017–2018 Assessment and Accountability Month-by-Month Checklist
identifies key dates and deadlines for statewide assessment programs and accountability processes for next school year;
provides action steps to ensure readiness for administering statewide assessments; and
recommends resources for district and school staff.
The checklist includes information on the following areas:
Communication and Support
Accessibility and Accommodations
Assessment Preparation and Administration
Accountability
Reports
The Month-by-Month Checklist is located in the Assessment Library.

4. October Assessment Checklist
Communication and Support
Oct 10: Monthly Assessment and Accountability Call
Accountability and Assessment Preparation
Oct: DTCs deliver online test security and LEAP 2025 administration training to School Test
Coordinators (STCs) and other applicable school and district personnel for fall high
school LEAP 2025
Oct: Review retirement/split IDs and make updates to applicable systems (LASID Audit #2)
Oct: Ensure accommodations are updated in SIS (504) and SER (IEP) to populate the
precoded assessment files
Oct 1: NAEP deadline for selected schools to register school via MyNAEP
Oct 10: Manage user accounts in eDIRECT for fall high school LEAP 2025 assessments
Oct 28: LEAP 2025 Fall 2017 deadline to finalize IEP, IAP, and LEP accommodations prior to
fall high school LEAP 2025 administration
Oct 3-17: ACT Fall WorkKeys accommodated (paper) testing window
Oct 18: Return all ACT WorkKeys accommodations and supports test materials via the pre-
scheduled pickup
Oct 27: Deadline for ACT to receive ACT WorkKeys answer documents from schools
Oct 3-April 13: ACT WorkKeys online testing window

5. November Assessment Checklist
Communication and Support
Nov 7: Monthly Assessment and Accountability Call
Accountability and Assessment Preparation
Early–Mid Nov: Create test sessions within eDIRECT in preparation for fall high school LEAP
2025 and print student test tickets
Nov: Test coordinators ensure that TAs, proctors, and monitors are assigned to testing
groups for fall high school LEAP 2025 tests
Nov: School test coordinators (STCs) deliver online test security and administration training
for fall high school LEAP 2025
Nov: ACT window for schools to agree to terms and conditions in PANext and order
accommodations
Nov: Utilize scheduling guidance to determine final fall high school LEAP 2025 test schedules
prior to setting up sessions in eDIRECT
Nov: DTCs receive preliminary ACT Match/No Match list
Nov: Deadline for schools to return the AP Participation Form and Participation Survey to
the College Board
Nov 29: Enter fall high school LEAP 2025 test ticket invalidation into eDIRECT at the end of each week of testing

6. November Assessment Checklist
Accountability and Assessment Preparation
Nov 30: Schools receive ACT WorkKeys individual score reports, summary for examinee, and
examinee roster report
Nov–Feb: Submit ACT approved accommodations in the TAA System
Assessment Administration and Reporting
Nov 29–Dec 15: High School LEAP 2025 Fall 2017 test administration window
Oct 3-April 13: ACT WorkKeys online testing window

7. Accountability

8. Timeline for Implementing Louisiana’s ESSA State Plan
USDOE approved Louisiana’s ESSA plan on August 15.
ESSA requires many provisions to become effective with the start of the school year. Specific timelines are outlined within the plan.
The Department will recommend that BESE approve adjustments to state policy (bulletins) to align with the state’s plan and with related state laws recently enacted by the Louisiana Legislature.
Key revisions are scheduled to be considered at the October 2017 BESE meeting. Additional updates will be recommended at a later date for items requiring further study and stakeholder engagement, such as the Interests and Opportunities index.

9. ESSA Policy Updates Policy Updates: Bulletins 111, 118, and 741
Academic achievement expectations (what it takes to earn an “A”)
Measure of student progress in ELA and math
Phase in of interests and opportunities over time
Inclusion of English language proficiency within the SPS formula, as required by ESSA
Transition plan that adjusts each index in but allows gradual transition of overall scale (what earns an “A,” “B,” etc.) between now and 2025
Comprehensive and Urgent Intervention Support
Comprehensive: Any school rated “D” or “F” in the state accountability system for three consecutive years or with an adjusted cohort graduation rate less than 67 percent in the most recent year
Urgent intervention required: Any school demonstrating subgroup performance that is, on its own for that subgroup population, equivalent to what would be an “F” rating for an entire school population for two consecutive years, or any school with an out-of- school suspension rate exceeding double the national average for three consecutive years

10. 2017-2018 Assessment Administration

11. Technology Readiness

12. Grades 3-4 Online Testing
Grades 3 and 4 assessments will be administered online for those districts that chose online testing as their delivery mode.

13. Online Tools Trainings
The following Online Tools Trainings have been updated and are accessible in INSIGHT or clicking here using Google Chrome.
English I
English II
Algebra I
Geometry
English III
ELA Grades 3-8
Math Grades 3-8
Social Studies Grades 3-8
All students should become familiar with the OTT prior to taking any summative or non-summative assessment in the DRC platform.

14. Online Scheduling Guidance
LDOE updated the Online Scheduling Guidance in the Assessment Library. The guidance allows schools and districts to view best practices for reducing testing time. Districts can decide how long they want their computer-based testing window to be based on the following:
Number of devices
Internet speeds
Number of sessions given in a day
The following guidelines for online administration still apply:
No more than 3 sessions in a day
Extended response sessions should not be given on the same day
Sessions within a content area must be given in order

15. Online Scheduling Guidance

16. Online Scheduling Guidance

17. Technology Readiness Tool Reports
The Technology Readiness Tool (TRT) provides LEAs a mechanism for tracking and analyzing school and district devices, network readiness, and broadband readiness for supporting both classroom learning and assessments. The tool is open year-round for LEAs to submit and update their data, as well as pull reports on their progress.
Key Dates for TRT Reporting:
October: Released draft footprint reports to LEAs with TRT data
November: Deadline to submit fall TRT device and network data
January: Fall online reports of district/school readiness available within TRT
January: Statewide and legislative report of district/school readiness released

18. Technology Readiness: Footprints
The Technology Footprint Snapshot provides
LEAs a mechanism to inform administrative
decisions related to upgrades, new purchases,
and strategic planning related to device, network
and broadband decisions.
with questions.

19. Planning for Technology Support
Districts and schools should have in place a plan for technology support leading up to and during the testing window. Technology support plans should include:
Setting up the Testing Site Manager (TSM)
Installing INSIGHT on all testing devices
Ensuring that all testing rooms have the appropriate equipment
Communication streams for issues identified before and during testing (e.g., point of contact for test administrators, tiered support)
Plans for communicating the technology support plan to other stakeholders including (test administrators, coordinators, and others)

20. Technology Specifications
The Technology Requirements for 2017 document has been updated to include:
TSM Requirements
ELPT device specifications
ELPT headset specifications and discounted pricing information

21. Test Security

22. Caveon Test Security Services
In order to help districts and schools improve test security, the LDOE has negotiated an agreement with Caveon, the nation’s leading test security experts, to provide the following services:
Monitoring
Provides two Caveon monitors on campus on one day of testing
Provides districts with accurate information of every testing room at the school
Investigations
Provides districts with professional investigators to investigate and report on any testing irregularity that occurred in the district.
Training
Provides districts with active online training modules created by Caveon
A full explanation of the services and the fee schedules can be found here. Districts and schools can purchase these services by contacting Caveon directly.

23. Caveon Core
LEAs utilizing Caveon will receive access to Caveon Core. Caveon Core allows DTCs to track the findings of the Caveon monitors in real time. Caveon Core is the only way for DTCs to receive real time monitor feedback.

24. Violations of Test Security: Related Policy
Violations of test security are defined in Bulletin 118 and include:
Administering tests in a manner that that would give examinees an unfair advantage or disadvantage
Giving examinees access to test questions prior to testing
Examining any test item at any time (except for providing certain accommodations)
At any time reproducing or discussing all or part of any secure materials
Coach or interfering examinees in any manner during testing
Altering or interfering with examinees’ responses in any manner
Administering previously administered or current forms of any statewide assessment
Failing to account for and secure test materials
Conducting testing in alternate environments without approval
Failing to report any testing irregularities
Participating in, encouraging, or failing to report any violation
Violations of test security can result in the revocation of a teaching or leadership certificate as defined in Bulletin 746.

25. Testing Irregularities: Definition and Reporting
A testing irregularity is any incident in test handling or administration that leads to a question regarding the security of the test or the accuracy of the test data.
Process for reporting:
All testing irregularities must be reported in writing to the School Test Coordinator, who must then send the written reports to the District Test Coordinator.
Districts may only send the following information to LDOE
Louisiana Secure ID
First letter of first name
First three letters of last name
Birth date only (excluding birth month and birth year)t Administrat

26. Access: Definition and Processes
Access is defined as handling the materials, reading, reviewing, or analyzing test items or student responses, either before, during, or after testing except where providing approved accommodations.
Processes for limiting access:
Limiting keys to locked secure areas
Conducting all precoding and sorting of materials in central secure locations

27. Secure Materials: Definition and Procedures
Test materials that contain administration test items or student responses and to which access is restricted.
Secure test materials include:
student test booklets;
student answer documents;
student log-in information; and
any other materials containing test items or student responses (e.g., scratch paper)
Processes to ensure the proper accounting of materials:
Check in and check out procedures that include counting of materials
Procedures for distribution, collection, disposal of materials such as scratch paper
Appropriate training of all involved in assessment administration
Monitoring of processes during administration to ensure maintained security

28. Active Monitoring Definition:
Active monitoring means that test administrators should be actively engaged in observing students’ behavior at all times during the administration of state assessments.
Practices to ensure active monitoring:
Active monitoring involves moving about the testing area so students’ actions can be viewed from multiple vantage points.
Test administrators should not be engaged in other activates that would distract or prevent them from accomplishing this task.
Test administrators should glance down at the tops and margins of the test booklets to ensure that students are working in the correct portion of the test.
Test administrators must be aware that active monitoring also applies to maintaining test security during breaks by limiting interaction between students.
Test administrators testing in a small group should pay attention to ensure students receive the appropriate accommodations at the appropriate times.

29. Active Monitoring: Violations of Test Security
While it is essential to actively monitor during test administration, it is considered a violation of test security for test administrators to do any of the following:
Unauthorized viewing of test content for any reason other than to ensure students are working on the correct area is a violation and can include:
Viewing test content long enough to determine the essence a question or prompt
Looking the test booklet to determine if a student marked responses
Viewing a testing booklet to see if a student used a strategy
Memorizing test questions
Copying test questions
Examining a graph or illustration

30. Preventing Plagiarism
Definition:
Plagiarism occurs when a student duplicates another student’s response or an external source. Examples include similar responses across multiple answer documents and use information from internet resources.
Practices to prevent plagiarism:
Administering the assessment to students taking the same test within the same day.
Limiting reopened sessions by scheduling in such a way that ensures student completion of individual sessions.
Prohibiting or limiting the use of other electronics within the testing environment
Limiting access to backpacks and other belongings during the administration
Ensuring technology readiness prior to administration in order to prevent previewing and reopened test sessions

31. Testing Students with Accommodations
Test administrators testing students with accommodations should be provided with the following:
Training on what accommodations each student will receive
A list of the accommodations each student is set to receive and when they should receive them
Processes for communicating with the testing coordinator should questions or issues arise during administration
Test administrators testing students with accommodations, including small group, are expected to actively monitor during administration including moving about the room and ensuring limited student interaction during any breaks.

32. Test Security Next Steps
Prior to administration of any state assessment district test coordinators are required to train school test coordinators in test security as well as any LEA level staff that may be participating in test administration or monitoring. School test coordinators are required to train school-level staff (e.g., test administrators, proctors, monitors).
Resources available for test security training include:
Test Coordinator and Administrator Manuals and
Test Security Training for Schools.
Next steps for district test coordinators:
Access Test Security Training for Schools.
Schedule school test coordinator and district staff test security trainings.
Provide test security training to school test coordinators and district staff.
Support school test coordinators in scheduling and providing training to school staff.
Plan for district active monitoring test administration.
Submit online assessment schedules to

33. Investigations
According to Bulletin 118, the District Test Coordinator (DTC) is responsible for initiating the investigation of any severe irregularity in the district including, but not limited to, those resulting in the voiding of a student’s test score. The investigation report template represents the minimum that the LEA must report to the LDOE regarding voided tests. LDOE reserves the right to conduct any additional investigations it deems necessary.
Investigations are due to 30 days after notification to the LEA.

34. LEAP 2025

35. Assessment Guide Update
The LEAP 2025 social studies and US History assessment guides have been updated and new versions are posted in the Assessment Guidance library.
Changes include:
Grades 3-8 social studies and US History field test items have been reduced and limited to only session 3.
The table below compares the previous US History design to the new US History design.
Session
Previous Design
New Design 1
4 item sets and 5 discrete items
Embedded field test items and item set
(80 minutes) 2
1 task set
1 item set and 1 task set (65 minutes) 3
2 item sets and 5 discrete items

36. Online Tools Training and Practice Test Usage
The number of times the OTT and High School Practice Test Teacher Access links have been accessed is listed below.
14,636 OTT logins
2,394 Practice Test Teacher Access logins
The Online Tools Training (OTT) should be utilized in order to become familiar with the online testing tools (e.g., highlighter, magnification, etc.) used for the operational test. Additionally the OTT:
may be reviewed as many times as desired;
is not to be considered representative of an actual test;
is available once Insight is installed or by link using Google Chrome browser;
The Practice Test Quick Start Guide provides links to the following resources.
Purpose and Structure of the Practice Tests
Practice Test Guidance
Online Test Administration
Scoring
Online Reporting

37. Grades 3-8 Practice Tests
Below are the revisions made to the grades 3-8 practice tests.
ELA
reading load reduced
some items/passages changed sessions
Social Studies
some graphics modified for accessibility
revised/clarified some item wording and/or answer choices
Math
no changes

38. High School Practice Tests
Full-length practice tests are developed for LEAP 2025 English I, English II, Algebra I, Geometry, and US History.
The practice tests allow teachers to:
Examine practice test content to evaluate their approach to instruction and assessment
integrated approach (reading, writing, language) in ELA
using sources, making connections, expressing claims in social studies
conceptual understanding, procedural skills and fluency, and application in mathematics
Examine practice test format to design instructional tasks and assessments that use similar features
Simulate testing conditions to help students feel prepared for operational test administration
The practice tests allow students to:
Become familiar with the testing format
Practice using the online tools for computer-based tests
Respond to the types of questions they will answer on the LEAP 2025 tests

39. High School Practice Test Availability
Access
Availability
Teacher Access
Now
Student Access
Late October 2017

40. Practice Test Quick Start Guide
The Practice Test Quick Start Guide provides all of the resources needed to:
Access the practice tests and practice test guidance documents
Prepare for online administration
Score the practice tests
Access the computer- based practice test reports

41. LEAP 2025 English I, English II, Algebra I, Geometry, and US History Practice Tests
The Teacher Access Link for high school LEAP 2025 assessments is now available.  Teachers can view the practice tests by accessing the Teacher Access link in Google Chrome and entering a username and password for an assessment.  The high school practice tests for student use will be available this fall.
Practice Test
Username
Login
English I
ENG1
teach2025
English II
ENG2
Algebra
ALG1
Geometry
GEO
US History
USHIST

42. Practice Test Resources
The following resources are available on the Practice Test webpage.
Practice Test Quick Start Guide
LEAP 2025 ELA Practice Test Guidance
LEAP 2025 Math Practice Test Guidance
LEAP 2025 Social Studies Practice Test Guidance
The Department hosted a set of webinars on the LEAP 2025 high school practice tests. The presentations are located on the Practice Test webpage.

43. Fall LEAP 2025/EOC Key Dates
eDIRECT Manage Users available
August 3, 2017
eDIRECT Test Setup available with preidentified students
October 30, 2017–December 15, 2017
Schedule Testing Windows from eDIRECT
Assign and Enter TA numbers
Materials delivered to School System
November 10, 2017
Window for ordering additional materials
November 13, 2017–December 14, 2017
End-of-Course/LEAP 2025 HS testing window
November 29, 2017–December 15, 2017
Test Ticket invalidations must be completed; Void Notification and Verification forms due to the Louisiana Department of Education
December 18, 2017
All secure accommodated materials returned to DRC including braille instructions
December 20, 2017
All rescore requests are due to DRC
January 12, 2018

44. Field Tests

45. Field Tests
Students in grades 3-8 will take a science field test. Students enrolled in a high school Biology course will continue to take the EOC test. In Spring 2018, the EOC Biology test will include embedded field test items. Field tested items may be used to build new LEAP 2025 test forms.
The Science Field Test Overview document is available now.
In early Winter 2017, the Department will post science field test guides with specific information on:
test design and structure
item types and sample items
available resources

46. LEAP 360

47. LEAP 360 Resources
LEAP 360 supports schools and systems in reducing local assessment minutes while improving the quality of their tools.
Many school systems have been administering LEAP 360 diagnostic assessments over the past month as they set goals for the year. These assessments should replace previous assessment systems and not be used in addition to them.
Resource
Purpose
LEAP 360 Webpage
Houses LEAP 360 resources including links to quick start guides, assessment guides, webinars, and more.
Diagnostic and Interim
Quick Start Guides
Provides links to resources including assessment guides, test setup guides, educator scoring instructions, and how to access reports and assessments themselves.
Diagnostic and Interim Teacher Access Links
Allows educators to view diagnostic and interim assessments in a non-scoring environment.
A Teacher’s Guide
to LEAP 360
Provides an overview of the LEAP 360 system, including: suggestions for student-centered goal-setting practices, how to connect results to instructional planning, how to interpret reports, and the design specifications of each unique assessment.

48. LEAP 360 Availability Timeline
Resource
Availability
Purpose
K-2 Formative Tasks
Currently available in eDIRECT
Include six ELA tasks and six math tasks in both kindergarten and first grade with four ELA tasks and four math tasks available for grade two
Diagnostics
Help educators identify prerequisite skills students need for success in the current grade level (grades 3-8 ELA and math, English I, English II, Algebra I, and Geometry)
Interims
Form 1 currently available in eDIRECT
Form 2 (3-8) coming Fall 2017
Form 2 (HS) currently available in eDIRECT
Form 3 (HS) coming Fall 2017
Help educators identify students’ misconceptions and learning patterns to adjust instruction and target support (grades 3-8 ELA and math, English I, English II, Algebra I, and Geometry)
Practice Tests
Teacher access currently available (with update to grades 3-8 ELA coming Fall 2017)
Student use coming Fall 2017
Grade- or course-level, paper-based (grades 3 and 4 ELA, math, social studies) and computer-based (grades 3-8 ELA, math, social studies; English I, English II, Algebra I, Geometry, US History) help prepare students for the spring assessments; accessed through INSIGHT

49. LEAP 360 Usage and Feedback
Many school systems have been administering LEAP 360 diagnostic assessments over the past month as they began setting goals for the year. These assessments should replace previous assessment systems and not used in addition to them.
As of last week 708,974 Diagnostic assessments have been taken.
Feedback
Feedback on the LEAP 360 system is currently being collected.
Feedback on the LEAP 360 system is being collected through a variety of methods.
Site Visits
Focus Groups
District leaders, school leaders, or teachers should if they would like to provide feedback on LEAP 360.

50. LEAP 360: Fall 2017 New Reports Available
Diagnostic Student Summary Reports
Interim 1 Student Summary Reports
Interim 2 Student Summary Reports
November Collaborations
Integrating Results: Using LEAP 360 Reports in ELA
Integrating Results: Using LEAP 360 Reports in Math
LEAP 360 in Action
Updated Resources
PDF Teacher Access versions available in eDIRECT
A Teacher’s Guide to LEAP 360
Interim Assessment Quick Start Guide

51. EAGLE
EAGLE 2.0 provides teachers with access to quality questions and tasks that target individual skills or texts and are intended to be integrated into the teacher’s curriculum.
EAGLE access is available through eDIRECT.
The following Quick Start Guides are available:
EAGLE 2.0 Quick Start Guide- How to Access EAGLE provides information about how to access the EAGLE 2.0 system.
EAGLE 2.0 Quick Start Guide- How to Create a Test
EAGLE 2.0 Quick Start Guide- How to Create a Test Session

52. Accommodations

53. Unique Accommodations
If a student with a disability or an English learner requires an accommodation
that is not listed as an option on IEP, IAP, or ELL form and does not change the
construct being measured by the test, the school may request approval for use of the unique accommodation using this request form.
The unique accommodation must be listed in both the Classroom Accommodation and Unique Accommodation sections on the Individualized Education Program (IEP), 504 plan, or English Language Learner (ELL) plan. Please refer to the Accommodations and Accessibility Manual for LEAP 2025 for guidance on the use of appropriate accommodations.
To request approval for a unique accommodation, this form must be completed
by the school test coordinator and submitted by the District Test Coordinator
to at least four weeks prior to testing to ensure a timely
state response is received. A copy of this form must be kept in the
student’s records and, if appropriate, retained at the district office.

54. Support and Communication

55. Save the Date: November Supervisor and Principal Collaborations
Please save the date for the November Supervisor and Principal Collaborations. Registration opens on Monday, October 16 in Wisdomwhere ; overview documents will be posted on Friday, October 13.
Date
Location
Thursday, November 9
Bossier School for Technology & Innovation
Bossier
Monday, November 13
Claiborne Building
Baton Rouge
Wednesday, November 15
Bayou Church
Lafayette
Thursday, November 16
Jefferson Parish Public School Board
Harvey
Supervisor Collaborations 8:00 a.m.-12:00 p.m.
Principals Collaborations 12:00-4:00 p.m.

56. District Support
The Assessment team offers multiple avenues of support to districts, schools, and teachers seeking information or assistance about assessment administration and accountability.
Weekly Newsletters
Assessment and accountability information and deadlines are released each week in the district newsletter.
Weekly Assessment & Accountability Calls
Each Tuesday at 1:00 PM these webinars are held to provide training, updates, and important information to DTCs and Accountability Contacts.
Assessment Library and Accountability Library
The Assessment Library contains resources for DTCs including the Assessment Schedule and the Assessment and Accountability Month-by-Month Checklist. The Accountability Library contains resources for accountability contacts including the School Performance Score (SPS) calculators as well as information on data certification and federal accountability.

57. District Support Monthly Educational Technology Calls
The third Thursday of each month a webinar is held for district technology personnel to provide training, updates, and important information related to technology readiness and digital literacy.
All stakeholders are encouraged to assessment and accountability questions and/or concerns to
Assessment Hotline
For immediate assistance regarding assessment and accountability, district-level staff may call the Assessment Hotline at
All stakeholders are encouraged to technology readiness questions and/or concerns to either

58. Next Steps

59. Next Steps Key Dates Action October
Plan for LEAP 360 Interim administrations
Access high school practice tests
DTCs deliver online test security training to School Test Coordinators (STCs) and other applicable school and district personnel for fall high school assessmebrs
October 3 – 17
ACT Fall WorkKeys accommodated (paper) testing window
October 27
Deadline for ACT to receive ACT WorkKeys answer documents from schools
October 28
LEAP 2025 Fall 2017 deadline to finalize IEP, IAP, and LEP accommodations prior to fall high school LEAP 2025 administration
Next Assessment and Accountability Monthly Call: November 7, 2017 at 1:00 PM