1. New Member Orientation June 9, 2017

2. Purpose of this orientation: How the Council works
Fairfield County
Purpose of this orientation:
How the Council works
What the Council does
Your role as a Planning Council member
New Haven County

3. Orientation Agenda: What is Ryan White Funding? What is the EMA?
What is the purpose of the Planning Council and key players?
Your Role as a Planning Council Member

4. A History of Ryan White Funding
Past funding has come from the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act passed by Congress in Reauthorized in 1996 and In 2006, Congress revamped the CARE act into the Treatment Modernization Act
Now transitioned to the Ryan White Treatment Modernization Act passed in December 2006, the program was renewed in 2009 to the Ryan White Treatment Extension Act of 2009.
The Modernization Act has four funding types for HIV/AIDS- related services:
Part A: Emergency relief grants to cities
Part B: Care grants to states including ADAP
Part C: Funding for early intervention services (clinics)
Part D: Funding for women, children and families 4

5. What is an EMA / TGA? EMA = Eligible Metropolitan Area
TGA = Transitional Grant Area
EMA = Eligible Metropolitan Area
The Extension Act funds Part A jurisdictions: Eligible Metropolitan Areas and Transitional Grant Areas (EMAs and TGAs), defined as:
Having at least 2,000 new AIDS cases in last 5 years; 3,000 living AIDS cases and a population of at least 500,000= EMA, less that those figures=TGA
There are currently 52 Part A jurisdictions in the United States and Puerto Rico

6. About New Haven / Fairfield Counties EMA
Population of EMA is 1,807,523 approximately 50% of population of Connecticut (3,574,097).
New Haven/Fairfield has approximately 6,183 HIV/ AIDS cases—More than 50% of all Connecticut cases.
Approximately 70% of the EMA’s HIV/AIDS cases are African American and Hispanic individuals (prevalence). New HIV cases (incidence) is young Hispanic and African American Men who have Sex with Men (MSM)

7. QUESTIONS ?
Questions

8. Planning Council and Key Players
Health Resources Service Administration (HRSA)
CEO
(Mayor of the City of New Haven)
Ryan White Office
(Recipient, City of New Haven Health Department)
Planning Council
(Up to 45 Members from
New Haven & Fairfield Counties)

9. Ryan White Office (Recipient): Summary of Primary Responsibilities
Designated by CEO to distribute Part A funds
Awards money based on what Planning Council directs through the Council’s annual Priority Setting and Resource Allocation process
Monitors each service contractor
Participates in Planning Council meetings to provide data and input into Part A funding process
HRSA
CEO
Recipient PC

10. What is the purpose of the Planning Council?
Determine service priorities within the EMA based on data
Develop a resource allocation based on data
Develop a comprehensive plan for service delivery
Assess the administrative mechanism in fund distribution
Monitor overall spending by service category
Monitor overall quality of services by service category
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11. Planning Council Standing Committees
Executive
Membership/Finance
Improvement (QI)
Quality
Assessment (SPA)
Planning &
Strategic

12. Committee Responsibilities Membership/Finance (Mem/Fi)
Membership/Finance Committee Responsibilities:
To ensure that Ryan White Office provider contracts are processed expeditiously and payments are made in a timely fashion to assure service continuity.
Monitor expenditures by service category.
Secure and maintain a list of potential Planning Council members as well as make certain that the membership of the Council is reflective of the epidemic in the EMA and HRSA mandated representatives.
Maintains membership by: recruiting new members, offering orientation, assigning mentors, teambuilding and monitoring attendance requirements.
Participate in the resource allocation process.
Reconcile the EMA’s notice of grant awards.

13. Committee Responsibilities Quality Improvement (QI)
Quality Improvement Committee Responsibilities
Develop a Quality Management Plan to set forth the Council’s expectations for health and service delivery to people living with HIV/AIDS in our EMA.
Establish and review the standards of care.
Participate in the Priority Setting and Resource Allocation process.

14. Committee Responsibilities Strategic Planning and Assessment (SPA)
Strategic Planning and Assessment Committee Responsibilities
Annually determine the EMA’s priorities and resource allocation in conjunction with the Membership/Finance Committee and in accordance with the Comprehensive Health Services Plan.
Develop a Comprehensive Health Services Plan that includes blueprints for a) council operations and b) HIV/AIDS service delivery in the jurisdiction.
Conduct annual needs assessments to determine health care needs of people living with HIV/AIDS in the EMA.
Review and update bylaws and service category definitons annually.
Participate in the Priority Setting and Resource Allocation process.

15. Questions / Comments?
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16. New Member Orientation June 9, 2017