1. PROJECT MONITORING
What project promoters cannot ignore about INTERREG IVB NWE project monitoring

2. This is a way to communicate about your project with the JTS!
Project Monitoring
The Basics
Monitoring – definition
An important task/tool that needs to be carried out/used throughout the lifetime of your project:
regular analysis of the progress made by your project
highlights areas for improvement in the implementation of your action plan
enables delivery of high quality results
This is a way to communicate about your project with the JTS!

3. Progress Report – general issues
Project Monitoring
The Basics
Progress Report – general issues
One common report for the whole partnership
In line with the Application Form (Action Plan)
Twice a year (April/October)
Length and level of detail (long/short version of the report)
Assessment of the Progress Report through a JTS Monitoring Report
Delays in delivery of the report

4. Short Progress Report – October
Project Monitoring
The Basics
Short Progress Report – October
General Information
(general project data, details on reporting period, summary description of the project in English)
Progress of the project – last 6 months
(e.g. main achievements, added value of working transnationally, problems encountered)
Monitoring of QUALITATIVE indicators
(e.g. strength of cooperation between partners, innovativeness, capitalisation on previous projects)
IV. Date and signature of the Lead Partner

5. Long Progress Report – April
Project Monitoring
The Basics
Long Progress Report – April
General Information
Overall cumulative progress of the project
Progress of the project – last 12 months
(including reporting on WPs and investments, submission of supporting annexes)
Monitoring of QUANTITATIVE indicators
(indicators specified in the Application Form)
Planned activities for the next 12 months
Date and signature of the Lead Partner

6. Indicators Project Monitoring
The Basics
Indicators
Indicator – the measurement of an effect to be obtained.
2 Progress Reports – 2 sets of indicators
Qualitative
(in October PR)
Quantitative
(in April PR)
general
general
Priority specific
INPUT ERDF
outputs
results
OUTPUTS (direct outcome)
RESULTS
(immediate effects)
IMPACTS (long-term effects)

7. Indicators – tips Project Monitoring Quantitative indicators
The Basics
Indicators – tips
Quantitative indicators
Small errors can lead to big inaccuracies!
Fill in only the priority specific indicators that are relevant to your project
Qualitative indicators
LPs are highly encouraged to discuss them with their partners to obtain the views of the whole partnership
More information: see Guidance Notes (Note 14). A common interpretation is crucial, for any doubt please contact us.

8. Progress Report – templates
Project Monitoring
The Basics
Progress Report – templates
Progress Report – short version
ProgressReportShort.xls
Progress Report – long version
ProgressReportLong.xls
More information on Reporting Procedure: see Guidance Notes (Note 18).

9. Progress Report – tips Project Monitoring
The Basics
Progress Report – tips
Give an accurate picture of the project’s progress through concise and relevant information
Avoid reporting on activities that have not yet taken place
Report on the implementation of the project as a whole, rather than on the partners’ individual activities (use annexes!)
Report on achievements (outputs) and on the added-value of transnational cooperation
Avoid listing a number of unrelated activities not clearly linked to the Action Plan
Draft together (it is not a compilation!)
Provide the JTS with material to disseminate

10. Project Monitoring
The Basics
Questions?