1. Shared Repository project in Japan
西日本図書館学会　　文献情報処理研究会（韓国） 国際交流発表会　
Shared Repository project in Japan
Misumi Taro
Information service team Main Library Yamagata University

2. Do you know Yamagata?

3. Yamagata is here!

4. Yamagata University 5 Faculty
Faculty of Literature and Social Sciences
Faculty of Education,Art Science
Faculty of Science
Faculty of Medicine
Faculty of Engineering
Faculty of Agriculture
8112 Students, 1316 graduate school students(2007/05/01)
1834 Staff

5. IR
Institutional Repositories

6. Definition.1 digital collections that capture and
preserve the intellectual output of
university communities
Crow, Raym. “The case for institutional repositories: a SPARC position paper.” 2002
Crow, Raym. “The case for institutional repositories: a
SPARC position paper.” 2002)

7. Definition.2 set of services that a university offers to
the members of its community for the
management and dissemination of digital
materials created by the institution and
its community members
Lynch, Clifford A. Institutional repositories: essential
infrastructure for scholarship in the digital age. ARL
Bimonthly Report. 226, 2003

8. IR flow University Repositry System Ｗｅｂ Server Library members
contents
metadata
contents
Repositry System
Library
System administration
Metadata administration
Copy right management
Material digitalization
Metadata register
Contents upload
metadata register
Ｗｅｂ Server
Contents
Contents upload
Paper, education material,software,experiment data, letter,report etc
contents
contents
members
University

9. NII University IRDB analysis JAIRO CiNii IRDB Repositry System
harvesting
Repositry System
metadata register
members
University

10. IRs in the world

11. NII’s Institutional Repositories Program

12. CSI's project the Cyber Science Infrastructure
Next-Generation Science Information Network：
SINET3,
University Public Key Infrastructure：UPKI
for sharing information and securing information
access in universities,
Grid Middleware for high performance
computing：NAREGI
Next-Generation Scholarly Information
Infrastructure

13. Next-generation Academic Information Infrastructure

14. JAIRO http://jairo.nii.ac.jp/en/
Japanese Institutional Repositories Online
launched at October 22, 2008(test open)

15. Content growth

16. DRF

17. DRF Digital Repository Federation
85 universities and research institutes (October 2008).
Promotes Open Access and Institutional Repository in Japan.
DRF is based on one of the CSI projects, managed by Hokkaido University, Chiba University, Kanazawa University and Osaka University.
DRF holds some project, and ShaRe is one of them.

18. ShaRe

19. = Shared Repository

20. Image the Colourful IR in one system
ShaRe

21. ShaRe
Promotes open access by supporting the construction of shared repositories.
Develop some system and operational models for shared repositories and hold workshops to share knowledge and experiences.
Based on CSI projects
Main host:Hiroshima Univ. Sub:Okayama Univ.

22. IR Number in Japan
Very few

23. Ｉt‘s difficult for small institute to manage ＩＲ!
Why ShaRe?
Ｉt‘s difficult for small institute to manage　ＩＲ!

24. Similar to dCollection Hosting System ?
Please teach me!
Maybe dCollection
advance to ShaRe!
It’s not compliment.

25. Workshop DRF/ShaRe-Hiroshima DRF/ShaRe-Yamagata Share the Knowledge!
the first Workshop was hold at Hiroshima University on Octover, 2008(Cooportate with DRF).
DRF/ShaRe-Yamagata
the Second Workshop will be hold at Yamagata University on December, 2008.
Share the Knowledge!

26. 2 Shared Repositry has launched, several repository are prepared.

27. 3-1.YouCampusRepositry

28. YouCampus
“You Campus” is the University consortium in Yamagata prefecture.
It was established in April, 2004.
Aim is the enhancement and the development of the higher education of a Yamagata Prefecture, to use intellectual resources of each university effectively, and to contribute to the local society.
You means “You” and “Yamagata Open University.

29. Academic Information section
・It was proposed to establish by Ymagata University Library
・Section’s Aim
You Campus Repository
Supporting the digitalization of departmental bulletin.

30. Yamagata University‘s task
Management
Yamagata University‘s task
Server administration,content digitalization, contents uploading, make metadata, and prepare for harvesting..
Other Participation organization only need to do Copyright processing and send the material to Yamagata University

31. Eeasy way for memeber!
...hard way for Yamagata University…

32. System
The software is DSpace . Server is hosted at Yamagata University Library.
System set up cost are paid by CSI, running cost are paid by YouCampus

33. 3-2.HARP

34. HARP
HARP is the project of building and sustaining a shared repository with national, public, and private University libraries in Hiroshima Prefecture.
October 2006, HARP became　an official project of the Hiroshima Association of University Libraries (HAUL). HARP plan to launch shared repository in April 2008 with 13 university libraries.

35. HARP model
1) A member of　HAUL is required to participate in our repository. The membership fee is about 30 thousands yen　(273USD) per year (It is a case of 13 institutions. The fee changes depending on the number of　partner institutions)
2) Repository server is hosted at Hiroshima University Library. Partner　institutions can deposit their content.
3) Partner institutions can share knowledge and experiences　of IR through the mailing list and regular workshops of Shared Repository Committee, HAUL.A member of HAUL. Partner Institutions can join or leave anytime.

36. HARP organization

37. System
The software is DSpace . HARP server is hosted at Hiroshima University Library.
System running cost including server maintenance and reserve for replace are shared by partner institution

38. 3-3.Under Planning Saitama XooNIps Okayama EPrints Yamaguchi DSpace
Nagasaki DSpace

39. Yamagata Model and Hiroshima Model
Server
Main Univ.
Advisement
Server Administration
Contents management
Copyrightprocessing
Harvesting
Hiroshima
Hiroshima Univ.
HARP’sMember
By Institute
Yamagata
Yamagata Univ.
YouCampus’s Member
By Server
Yamagata “hosting”
Hiroshima ”share”

40. Number of Library Staff
Yamagata Prefecture
山形大中央
山形大工
山形大医
山形大農
山形県立保健医療
東北芸工
東北公益文化
米沢女短
羽陽学短
山形短
鶴岡高専
10people
5people
1 people
Hiroshima Prefecture
広島大中央
広島大東
広島大西
広島大医
広島大東千田
広島大市立
尾道大
県立広島大学情センタ
県立広島大庄原学情センタ
県立広島大三原学情センタ
エリザベト音楽大
呉大　坂
呉大　郷原
呉大　阿賀
日本赤十字広島看護大
比治山大
広島経済大
広島工業大
広島国際学院大本
広島国際学院現代社会学部
広島国際大
広島修道大
広島女学院大
広島文教女大
福山大
福山大薬
福山平成大
安田女大
近畿大工
海上保安大学校
福山市立女子短
山陽女子短
鈴峯女子短
広島国際学院自動車短大部
広島文化短
呉高専
日本の図書館2007(日本図書館協会編)、専従職員数より作成

41. To construct a sustainable IR, it’s necessary  to Select a Model fit for the prefecture condition .

42. Conditions are different and are changing .

43. How share the cost and task? How identify the institute?
Problems
How share the cost and task?
How identify the institute?

44. OAI-PMH
Metadata’s format=junii
Register_date=2008/04/ /10/30
Collection’s handle=hdl_ _3893

45. Reseponse

46. XML data
<OAI-PMH xsi:schemaLocation="
<responseDate> T09:05:19Z</responseDate> −
<request metadataPrefix="junii2" until=" " verb="ListRecords" set="hdl_ _3893" from=" ">
</request>
<ListRecords>

47. Metadata format=junii2
XML data(2)
<record>
<header>
<identifier>oai:repo.lib.yamagata-u.ac.jp: /3894</identifier>
<datestamp> T16:00:22Z</datestamp>
<setSpec>hdl_ _3893</setSpec>
</header>
<metadata>
<meta xsi:schemaLocation="
<title>やわらかな夜</title>
<alternative>ヤワラカナ ヨル</alternative>
<alternative>A Sweet Night</alternative>
<creator>木原, 正徳</creator>
<creator>キハラ, マサノリ</creator>
<creator>Kihara, Masanori</creator>
<publisher>東北芸術工科大学</publisher>
<publisher>トウホク ゲイジュツ コウカ ダイガク</publisher>
<publisher>Tohoku University of Art and Design</publisher>
<dateofissued> </dateofissued>
<type>論文(Article)</type>
<NIItype>Departmental Bulletin Paper</NIItype>
<type>text</type>
<format>text/html</format>
　　↓continue↓
Metadata format=junii2

48. XML data(2) ↓ ↓ <URI>
　　　　　　　　　　　　　　　　↓　　　　　↓
<URI>
</URI>
<NCID>AN </NCID>
<jtitle>
東北芸術工科大学紀要 = Annual Review of Tohoku University of Art & Design
</jtitle>
<issue>1</issue>
<spage>22</spage>
<epage>27</epage>
<language>jpn</language>
</meta>
</metadata>
</record>　

49. No “institute identifier” in metadata!
A univ.
Shared IR
metadata
B univ.
harvesting
metadata
metadata
metadata
metadata
C univ.
Institute
Mixing
metadata
Shared IR

50. When A univ. independent from shared IR, how to do?
metadata
B univ.
harvesting
metadata
metadata
metadata
metadata
C univ.
Institute
Mixing
metadata
Shared IR

51. Now Contents identifier = Base URI Permanent identifier is need!
unstable
Contents identifier = Base URI
server crush
domain change
…..
Permanent identifier is need!
How get the peramanent identifier?
It’s a key to IR stability!
How about dCollection ?

52. Changing the server, only need to update convert table
Handle system
user
Changing the server, only need to update convert table
prefix
CNRI handle server
convert 4912→ repo.yamagata.jp/4912
Prefix:institute identification number

53. Dspace can use handle system
But…
other system can use?
getting handle is easy?
NII system deal handle as a identifier?
SelectiveHarvesting is possible?
…Institute Identification is not easy…

54. Happiness Only Real When Shared
from “Into the Wild “Jon Krakauer

55. 감사합니다