1. TECHNICAL DESIGN OFFICE
TS Workshop Archamps 2005
Thursday, 26th May 2005
TS/CV/BE
COOLING VENTILATION
TECHNICAL DESIGN OFFICE
C. Martel – Cooling Ventilation - CERN TS/CV

2. INTRODUCTION Human resources Subcontractors Optimization
LHC project life +
Heavy historical background of the design office
Organization BE CV =
Organized and efficient
BE CV functions
Costs
Team turn over
Insourcing
E071
contract
Outsourcing

3. Historical background Transition period (end of 2006)
AGENDA
Introduction
Historical background
Guidelines
Present situation ( )
Future situation (2007)
Transition period (end of 2006)
Invoicing
Perspectives

4. MANDATE Building 513 CCC F550 LHC underground ventilation
Documents for coordination
Tender documents
Execution documents for approval
Re-measurement documents
As built documents
Computers skills
Technical documentation
Archiving
Building 513
CCC
F550 LHC underground ventilation
Tunnel Pipes modifications and branches
Alice, LHCb, CMS, CNGS

5. HISTORICAL BACKGROUND
Retirement
Long adaptation period for new people (6 months)
Variable number of people (5 to 11)
Important turn over (25 people in 7 years)
2004 complete restructuring
Repartition and number of people in the internal office

6. GUIDELINES In-sourcing of a minimal internal team
composed of 3 people in order to :
Stabilize the BE services
Stop the high turnover of people
Maintain the historical database of the group
Satisfy the requests from users and sections

7. PRESENT SITUATION
CV Group structure

8. In-sourcing or out-sourcing
PRESENT SITUATION
In-sourcing or out-sourcing OK

9. In-sourcing or out-sourcing
PRESENT SITUATION
In-sourcing or out-sourcing
Small projects (few hours work) IN
Coordinated projects (integration ICL) IN
Quality check with Contractors (all) IN
Isolated & medium projects (blg.201) OUT
Update drawings, schematics (firefighting) OUT
Support studies (CNGS) OUT

10. Organization of internal office
PRESENT SITUATION
Organization of internal office
Bernard BOURGOIN
Sébastien LEBRUN
Jérome MACH
Nicolas LEFEVRE
Jean-Marie MUFFAT
Christian MAURE
Michel HUYGHE
7 people
from ENDEL firm

11. FUTURE SITUATION Organization of internal office
Repartition of the profiles in the internal office
3 basic profiles shall be maintained

12. TRANSITION PERIOD before end of 2006
Inform people about transition 3 months before opening CERN posts
Maintain during 3 month the rest of the team
An overlap period during recruitment
guaranties
A sufficient stability of the BE
The good transmission of the information
The good transmission of the methods

13. 2005 2006 INVOICING Internal office 85% External offices 15%
CHF / month
CHF / Year
External offices 15%
Costs supported
project by project
2006
Internal office 80%
CHF / month
CHF / Year
External offices 20%
Costs supported
project by project

14. PERSPECTIVES
Internal office for coordinated projects
External office for isolated projects
After LHC project, if a new machine is to be design, the internal office should be increased.

15. ACKNOWLEDGEMENTS Y. Muttoni, R. Valbuena, … (ICL, Integration team)
F. Soriano (CD Roms, computers, plotters)
B. Feral, E. Van Uytvinck (Euclid, recruitment)
C. Delamare, S. Petit (CDD archiving) …