1. Breaking the Code Craig Rutan, ASCCC Area D Representative
Michelle Grimes Hillman, Dean of Academic Services, Long Beach City College
2017 ASCCC Curriculum Institute
Riverside Convention Center

2. Outcomes Attendees will:
Learn about course and program data codes including TOP codes, CIP codes, SAM codes, and CB codes;
Engage in dialog to better understand these codes.

3. Who are you? Faculty Curriculum Chairs Curriculum Deans CIOs
Curriculum Specialists
Chancellor’s Office representatives
Others?

4. Codes and Faculty Purview
No matter what you have heard, codes submitted with courses and programs to the Chancellor’s Office are part of curriculum
Title 5 §53200 gives primacy over curriculum to local academic senates
Having primacy doesn’t mean that discipline faculty have ever seen or understand a CB or SP code
A brief overview of codes for faculty can be found here

5. Mis codes
Course Basic (CB) Elements

6. MIS Codes for Curriculum
MIS Course Codes
CB03 Course-Top-Code
CB04 Course-Credit-Status
CB05 Course-Transfer-Status
CB08 Course-Basic-Skills-Status
CB09 Course-SAM-Priority-Code
CB10 Course-Coop-Work-Exp-Ed-Status
CB11 Course-Classification-Code
CB21 Course-Prior-to-College-Level
CB22 Course-Noncredit-Category
CB24 Course-Program-Status

7. Purpose and History of TOP Codes
Taxonomy of Program (TOP) codes categorize programs and courses.
The Taxonomy of Programs was first published in 1979 by the Chancellor’s Office. It is a system of numerical codes used at the state level to collect and report information on programs and courses, in different colleges throughout the state, that have similar outcomes.
1983 * added to identify vocational (CTE) programs.

8. TOP Code Usage Course Identification Program Identification
Facilities, Budgets, Faculty, Outcome Reports
Funding
Apportionment
Financial Aid
Veterans
Grants (Perkins)

9. TOP Code Usage
The TOP was designed to aggregate information about programs. However, a TOP code must also be assigned to every course in our system.
Although the TOP does not contain as many specific choices as would a system designed for courses, each course should be given the TOP code that comes closest to describing the course content.

10. TOP Code Structure Two, Four, and Six *01 Agriculture
*0109 Horticulture
* Landscape
* Floriculture
* Nursery

11. TOP Code Structure & Usage
There are state purposes for which only the first two digits of the Taxonomy, the most general level of classification, are used. For example:
In reports on staffing, the teaching assignment of each classroom faculty member is characterized by the two-digit TOP discipline of most of the courses he or she teaches.
In budget reports, spending on instructional programs is broken down by two-digit TOP discipline.
In facilities planning, assignable square feet for laboratories varies according to the TOP discipline.

12. Use of TOP and MIS Coding
Apportionment and grant funding (Perkins)
SalarySurfer
Student Success Scorecard
LaunchBoard
Data Mart (Program Awards)
Report to IPEDS/ Gainful Employment
Report to the state legislature (ARCC )

13. Credit Status (CB 04) Three possible values
Credit – Degree Applicable
Credit – Not Degree Applicable
Noncredit
Only courses coded as degree applicable can be used by students to earn an Associate’s Degree
Courses must meet the criteria in §55062 to be designate as applicable to the Associate’s Degree
Coding a course as degree applicable is the decision of the local curriculum committee
Once a course is coded as degree applicable, it cannot be coded as basic skills (CB08)

14. Program Status (CB24)
A program applicable courses must be one of the following:
Part of a general education pattern
Required to complete an Associate’s Degree or Certificate of Achievement
Restricted elective (specifically listed in the college catalog) for an Associate’s Degree or a Certificate of Achievement
All program applicable courses are degree applicable (CB04)
Some degree applicable courses could be not program applicable (stand alone)

15. SAM Code
Student Accountability Model (SAM) Codes are used to indicate the degree to which a course is occupational (CTE), and to assist in identifying course sequence in CTE programs.
What does SAM stand for?

16. SAM Code (CB09) *(A) Apprenticeship (offered to apprentices only)
*(B) Advanced Occupational
A “B” course is offered in one specific occupational area only and clearly labels its taker as a major in this area. The course may be a “capstone course” that is taken as the last requirement for a career technical education program.
*(C) Clearly Occupational (but not advanced)
Courses will generally be taken by students in the middle stages of their programs and should be of difficulty level sufficient to detract “drop-ins.”
*(D) Possibly Occupational
“D” courses are those taken by students in the beginning stages of their occupational programs. The “D” priority can also be used for service (or survey) courses for other occupational Programs.
(E) Non-Occupational
These courses are non-occupational.
What does SAM stand for?

17. SAM Code Usage Accreditation reports DataMart reports
Student Success Scorecard
Educational Master Plan Goals – Progress on Measurable Objectives
Gainful Employment Program Disclosures
Perkins Core Indicator Reports (VTEA)
President's Load Study reports - used for Hiring Priorities
Determining program eligibility for access to CTE grant funding
Degree Audit program
What does SAM stand for?

18. CB21
CB21 is used to indicate whether courses in math, English, or reading are below transfer.
If a course transfers in these areas, it must have a CB21 of Y.
CB21 is also used for courses in ESL to indicate the number of levels that the course is below freshman composition.
It is possible for an ESL course to be transferable and have a CB21 other than Y.
Both the UC and CSU will grant elective credit for a course in ESL that is one level below freshman composition, but the course does not satisfy the English writing requirement.

19. Mis codes
Student Program (SP) Elements

20. Student Program (SP) Codes for Curriculum
SP Program Codes
SP01 Student-Program-Identifier
Indicates, by TOP code, the subject area of the student’s degree
SP02 Student-Program-Award
Designates the award type and whether it is credit or noncredit
SP03 Student-Program-Award-Earned
Indicates whether a student has completed a program
SP04 Student-Program-Control-Number
Maps student completion back to program control number issued when an educational program has been approved using the Curriculum Inventory

21. Federal codes coming to Coci

22. CIP Codes
The Classification of Instructional Program (CIP) Code is the federal standard for instructional program classification.

23. CIP Code Usage Federal Reporting (IPEDS) Gainful Employment
Financial Aid
Baccalaureate Degrees
Veterans
Accreditation
Curriculum Inventory

24. SOC Codes
Standard Occupational Classifications (SOC) Codes are used by the federal government to collect occupational data, enabling comparsion of occupations across data sets.

25. SOC Codes Usage TOP Code Alignment Project Gainful Employment
Financial Aid
Baccalaureate Degrees
Veterans
WIOA
Salary Surfer

26. TOP CIP SOC Why is it important for these systems to align?
What are the challenges with TOP Codes?
What are the challenges aligning TOP to CIP?

27. Common Curriculum Issues
CTE and Non CTE Programs
Biology/*Biotechnology
Geography/*GIS
Dramatic Arts/*Technical Theatre
*0115 Natural Resources
0301 Environmental Sciences

28. Thank You! Do you have any questions?
Craig Rutan –
Michelle Grimes Hillman –