1. Project implementation Document management & Communication
How to do?
Project implementation Document management & Communication

2. EU Projects- Usual way Countless e-mails Irrelevant for all recipients
Mailnig groups are difficult to manage
Security issues (personal data, financial data, research)
Document exchange systems
Which version? Who can access the file? Who read the file?
Large files to inbox?
Large international consortia

3. USUAL WAY Unclear organization
Unproductive (on-line) conferences & meetings
Unspecified tasks and parts of projects
Missing documents and files
Chaos ??

4. 4PM WAY Only relevant e-mails Document exchange systems
for directly involved
organized communication history by tasks, projects
Document exchange systems
document versioning
key words
document Access control
powerful search
Safe document exchange (SSL)
24/7 access
4PM WAY

5. 4PM WAY Transparency Better collaboration Improved communication
Successful projects

6. Improve project collaboration?
How to
Improve project collaboration?

7. Tasks for better organization
Optimize work:
Who
What
When
Multitasking
Comprehensive project/task overview

8. Place for collaboration & document exchange
Team

9. Collaboration & Communication
writing task & project comments
attaching documents, versions to folders for document exchange
communication history
better collaboration & group work
management of ing lists & sending s
multi-level communication:
for a specific task (financial plan)
for project (kick-off meeting minutes, reports…)

10. Limited access only Predefined access rights by Project role Task role
General access settings
Access control
Secure SSL communication
Back-up service
24/7 access

11. How and whem can I
Use 4pm?

12. Project implementation
Project planning
Application preparation and document management
Budget planning
Activity plan
Project implementation
Deliverables management
Managing due dates
Financial reporting (budget plan and cost)
Time-sheet reporting
Project coordination
Project archiving
use

13. And
BEST PART OF USING 4pm IS?

14. Ready to use
All information, all documents, all communication and also project plan (Gantt-chart with activities and finance plan) is safely stored in 4PM. Once your project is confirmed, you can continue with project implementation.

15. How to use?
Live-demo..

16. Additional information
Arctur, d. o. o.
Vesna Kobal P: M: