1. Project Management for Consolidating Security at the Department of Technology Services

2. Background. The landscape. DTS Consolidation. 2 State Data Centers
Background The landscape DTS Consolidation 2 State Data Centers 2 Business Models 2 Security Models

3. Background. The Strategy. Adopt Best Practices. Integrate ITSM
Background The Strategy Adopt Best Practices Integrate ITSM 2 Phases: Merge
Integrate
CMO composition
2 Years

4. For Security Complete Merge Five Projects for Integration Policy
Vulnerability
Threat
Awareness
Physical

5. Integration Scope One way to do business effectively
Consolidate processes
Staffing
Tools
Metrics
Savings

6. DTS stood up on July 11, 2005
July 12 - Rescope Consolidation Project
Adopt and Go
Consolidate in 1 year
Defer best practices
Refine in second year
CMO 2years

7. What Security Management Division did for Adopt and Go
Policy
GC framework; standards from both campuses
Vulnerability
GC process; CC tools
Threat
GC CSIRT; CC tools
Awareness
GC processes and tools
Physical
Adopt single vendor; merge processes; leave tools alone

8. Consolidation Project Management
Adopt and Go analysis
Strategy Document
Consensus with stakeholders
Approve by CMO
Build Plan
For each project, complete charter, task schedule, issues log, and risk management. CMO tools
CMO Oversight Review, approve and report on all consolidation projects

9. Lessons Learned Don’t redo Minimize midcourse corrections
Balance PM with Operations
Communicate

10. CMO Tools Adopt and Go Assessment Project Templates Charter Schedule
Risk log
Issue log
Metrics plan

11. CMO Processes Schedule tracking External reporting Communications
Education
Consolidation documentation
IPOC
PM Safety Net

12. Project Management Methodologies
Success will not depend on which methodology is used
Use the methodology in place in your organization
Focus on applying the principles correctly through the methodology
If there is no default, pick the simplest methodology that will work for your project
PMI is a good resource for additional information

13. How the application of a Project Management Methodology will improve the likelihood of a successful Consolidation
70% of all projects fail
Measure real performance, budget, schedule
Assure correct solutions are selected and implemented
Staged sign off on all, including intermediate, deliverables
Resource identification and prioritization
Improved project team efficiency and productivity
Improved tracking of issues
Documentation of results

14. Project Management for Consolidating Security at DTS
? Questions ?
Contact Information
Bill Howe, Deputy Director, Security Management Division
Department of Technology Services
PO Box 1810 Rancho Cordova CA
Office phone –
Mobile