1. Shared Space Admin Demo
Sept 2008

2. Admin demo introduces -
Adding users
Moderating users
Moderating resources
Adding communities and sub groups

3. Role of the Administrator
Helps ensure the community stays focused to their original ‘aim’
Is the chief communicator of the community
Encourages members to contribute
Develops the community by adding’ sub-groups’ and changing ‘moderation’ settings
Not an IT person

4.
To access Shared Spaces

5. Use the A-Z control, the search or the drop down to find your Shared Space

6. For example click on Improvement and Support

7. You will be asked to log in with your Athens username and password

8. If you have admin rights the Admin panel will be listed on the menu

9. Adding new members to your Shared Space
There are 4 ways:
Invite new members link
ing members of existing Shared Spaces
Adding users yourself
People requesting membership

10. 1. Invite new members link

11. Enter the email addresses of people you want to invite to join

12. The box displays the text of the email
And you can add your own about the purpose, benefits etc.

13. 2. Emailing members of a related Shared Space
Go to the ‘People’ page and select members to . You will be presented with a box to type your message.

14. 3. Adding users
From the Admin panel select Add user

15. You can search by surname
but it is generally better to ask for their
Athens username in advance.
An will be sent by the system
to tell them they have
been added.

16. 4. Moderating members
When people request membership you will receive an to inform you. To accept or decline the request click on the link in the OR come to the Admin panel and select the first option

17. You have to allocate roles to your members
You have to allocate roles to your members. This can be done when you are moderating their membership and from the ‘Manage members’ option from the Admin Panel

18. Allocate roles

19. Moderation settings on your Shared Space can be set on the form at ‘Manage communities…’
Depending on the settings you may have to use the Admin Panel to moderate resources.

20. alerts
As administrator you will receive s when there is any activity and depending on moderation levels set for your Shared Space you may have to moderate the resources before they are visible on your Shared Space. If there is no moderation the will state ‘for review’ and no action need be taken.
All members receive alerts to new content and these can be controlled from the options on ‘My Profile’ link.

21. Adding a new community or sub group

22. As with new resources you have to complete the form and some fields are compulsory.
You can amend this form at a later date using ‘Manage communities..’ link on Admin panel.
It is helpful to be specific with the aims and audience

23. The more subject interests you include the easier it is to organise and retrieve your resources
Selecting this box will mean your Shared Space is only visible to members and you will have to use the ‘Add user’ option to add members

24. Use this section to set your moderation levels

25. If you have further queries please contact mkn@nes.scot.nhs.uk.
You should join the Shared Space Administrators Shared Space to receive updates, share experiences and communicate with other administrators.