1. CMS Web Interface Kickoff
POM ACO Online Meeting

2. Agenda Introduction Web Repository and Timeline Review
Training and Information- Sharing Events
Beneficiary Sample File and QRO Provider Contact Sheet
Quality Measures Reference Guide and Paper Forms
Introduce myself and Cana.
Take attendance and note on meeting notice

3. Web Repository and Timeline Review

4. CMS Quality Reporting Web Interface
URL:
Web Repository Review
Setting up abstractor access documentation can be used.
Overview the access process.
If you already have access, go into the portal and log in to see if your password
Will go over it in November with all the abstractors

5. Tentative dates due to CMS not publishing the dates.
Pre-Abstraction Calendar
Tentative dates due to CMS not publishing the dates.
Date
Item
Note
10/18/2017
Meet Online: CMS Web Interface Kickoff
QRO Abstractor Contacts, Abstractors
11/1/2017
Kickoff Message
Board, Ops & Fin, CMOC, QRO Abstractor Contacts, Abstractors
11/6/2017
Determine which QROs will be submitting scores via XML
12/6/2017
In-Person Training in Lansing from 9:30-2:30. Invites sent out after the 10/18/2017 Meeting
1/2/2018 [TENTATIVE]
Beneficiary Sample Available
 Download patient sample then send to QROs, who can then begin pulling records. Tool not available yet for uploading.
1/9/2018 [TENTATIVE]
CMS Web Interface Reporting Tool Training Session from 10:00-noon. Online meeting so abstractors can experience the tool via their computer and network.
CMS Web Interface Training Version will be available from 1/8/2018-1/12/2018
Timeline Review
Getting ahead of the game
Dates are tentative

6. Tentative dates due to CMS not publishing the dates.
Abstraction Calendar
Tentative dates due to CMS not publishing the dates.
Date
Item
Note
1/16/2018 [TENTATIVE]
Tool Live and abstraction begins
Due to XML uploading, POM ACO abstraction access to the tool will wait until January 17th or 18th.
2/9/2018 [TENTATIVE]
50% Submission Goal
The end of the 5th week of abstraction
2/23/2018 [TENTATIVE]
100% Submission Goal
 The end of the 8th week of abstraction
3/12/2018 [TENTATIVE]
“Completeness” Activities
POM ACO will review that all patients have been abstracted following the expectations, including skips, and notify the QROs which beneficiary records must be reviewed.
Please note that throughout the abstraction period, “lookback double-checks” will be sent to the QROs.
3/21/2018 [TENTATIVE]
Submit Data
All abstraction activities will be completed by end of day. The submission button will be pressed!
3/23/2018 [TENTATIVE]
Tool Closes at 8:00 PM

7. Manual abstraction will still be needed for each beneficiary.
XML Option Available
If the QRO is interested, they will be told how at the Wednesday, October 18th meeting.
The CMS Web Interface can use Extensible Markup Language (XML) files to update data automatically.
Using the CMS Web Interface XML schema, the QRO exports data from their EHR for the beneficiaries identified from the CMS patient sample.
The QRO securely sends it to POM ACO, who uploads The XML files into the CMS Web Interface.
When the QRO’s abstractors use the tool the uploaded data will appear.
NOTE!
Manual abstraction will still be needed for each beneficiary.
Messaging about it at the beginning of November

8. Beneficiary Sample File and QRO Provider Contact Sheet

9. Beneficiary Sample File
Medicare ID
Name
Birth Date
Rank
Status
CARE-2 Confirmed
Provider Name 1
Provider Name 2
Provider Name 3
QRO
Clinic ID (Provider 1 TIN)
Clinic Name (Provider 1 TIN Name) A
John Doe
xx/x/xxxx 18
Complete
Yes
Provider X
TIN5 A 19
Provider Y
TIN4 A 22
Provider Z
TIN3 A 23
TIN1

10. The CMS Web Interface View
Patient List QRO Contact Sheet
The CMS Web Interface View
Location
Patient Information
Provider Information

11. QRO Provider Contact Sheet
QRO Contact Sheet
Provider Name
Clinic ID
Clinic Name
QRO
Contact Name
Contact
Doctor One
Clinic Name 1 UM
Cana Howard
Doctor Two
Clinic Name 2
IHA
Melissa Bolt
Doctor Three
Clinic Name 3
AHPO
Joan Kirk
Doctor Four
Clinic Name 4
WCM
Beth Oberhaus

12. Quality Measures Reference Guide and Paper Forms

13. Paper-based tool for abstraction
PY 2017 Quality Measures Reference Guide
Paper-based tool for abstraction
Abstraction work flow
Lists each measure’s exclusions
For each measure:
Description
Exclusions
definitions of terms used in the measure, and
data guidance

14. A standard and uniform Abstraction
Please Adhere to Standards
A standard and uniform Abstraction
The December 6, 2017, training session will extensively review the reference guide.
This is mandated to protect ourselves from audit.
If done correctly, if audited, we will be able to go directly to the source in question. This will be reviewed at the training session as well.

15. Training and Support Activities
Date & Time
Activity
Venue
Wednesday, October 18, 2017: 9:00 AM-11:00 AM
Preview abstractor “cheat sheet” and expectations
Preview QRO contact sheet
Review timeline
Review web repository
Online
Wednesday, December 6, 2017: 8:30 AM-2:30 PM
Review of each measure, tips on how to abstract, and discuss documentation expectations
Lansing
Tuesday, January 9, 2018: 10:00 AM-noon [TENTATIVE]
CMS Web Interface Reporting Tool Training Session: review each screen, share tips, and discuss (inevitable) system problem handling
Friday, January 19-March 23, 2018:
1:00 PM-2:00 PM
CMS Web Interface Reporting Weekly Q&A Session: share issues and tips

16. Questions? Project Lead: James Malayang, Sr. Project Manager
Office:
Fax:
Mobile:
Lead Abstractor: Cana Howard, MSN, RN, Performance Improvement Coordinator
Office:
Fax: