1. Steering Committee Meeting
5 October 2009, Brussels
Welcome!
Steering Committee Meeting, 5/10/2009, Brussels

2. Adoption of the draft agenda & minutes
Norbert Grasselli
Update on the amendment of the partnership agreement
Decision on partnership
Monitoring activities
Monitoring finances
Next reporting period
Dissemination conference in Alba
Guest presentation: Camille Le Borgne to present the CAST (Chambers Active for Sustainable Tourism) project
Steering Committee Meeting, 5/10/2009, Brussels

3. Update on amendment of partnership agreement
Norbert Grasselli
Originals received by post or by hand (today)
Signature by AER secretary general this week
Originals sent back to partners
New documents available on website
Steering Committee Meeting, 5/10/2009, Brussels

4. Decision on partnership change
Norbert Grasselli
Cerchiara di Calabria
Replace the partner
Other partners overtake activities
Alytus
County Governor's Administration disestablished on 1 July 2010
New organisation: Alytus region development agency
Same staff members
Same tasks and responsibilities
Steering Committee Meeting, 5/10/2009, Brussels

5. Decision on partnership change
Norbert Grasselli
Procedure
Official letter and amended application form
Confirmation from the National Contact Point on elegibility
Originals sent to the JTS
Approval of the request for change
Steering Committee Meeting, 5/10/2009, Brussels

6. Monitoring activities
Feedback from Peer Review in Örebro
Thord Andersson, Örebro
Feedback from Communication and Dissemination
Marzia Marchetti, Eurobic Toscana
Feedback from Exchange of Experience
Agnes Frank, ICS
Coordination activities
Anja Ruhland, AER
Steering Committee Meeting, 5/10/2009, Brussels

7. Monitoring expenditure
Anja Ruhland
Current spending
Payment forecast
Over / under spending
Steering Committee Meeting, 5/10/2009, Brussels

8. Tips for next reporting period, Anja Ruhland
External expertise: use denominations from application form
Communication: provide us with a copy of any dissemination (press articles, press releases, publications, etc.)
Events: only mentioned the events that you organised yourself (ie. Not general project events)
Justifications: please justify (with reasons and explanations) ALL deviations from budget (over AND underspending)
Our FLC will ask for receipts of 1 or 2 partners per reporting period
More dissemination! Check application form: each region must publish press releases
Steering Committee Meeting, 5/10/2009, Brussels

9. Conference in Alba Lucian Docea, Céline Dawans Host: Alba Iulia
Dates: March 2010
PRESERVE events
SCM + PCM (½ day)
Exchange of experience: site visits and / or presentations of good practices (½ day)
Thematic conference (1 day)
AER events
AER Committee 1 plenary meeting (½ day)
Working groups (½ day)
Social programme (½ day) – optional
Budget: 3 persons / partner for 4 days (including travel time)
2 external participants / partner for 3 days
Steering Committee Meeting, 5/10/2009, Brussels

10. Conference in Alba Céline Dawans
Theme for the dissemination conference
Ideas for Key note speakers
Best practices to present
Steering Committee Meeting, 5/10/2009, Brussels

11. Presentation of the Cast project
By Camille Le Borgne
Steering Committee Meeting, 5/10/2009, Brussels

12. THANK YOU FOR YOUR ATTENTION !
Steering Committee Meeting, 5/10/2009, Brussels