1. Academic Probation
Academic Advising

2. Overview Understand why you are on academic probation
what is academic probation?
Learn how to calculate your GPA
Learn CI’s policies
Other results of being on academic probation
Strategies to help you be academically successful
Where you can go for help

3. What is Academic Probation?
Academic Probation is a result of a student’s cumulative or CI GPA falling below a 2.0
If you have taken classes outside of CI, you have two GPAs: your CI GPA and your overall cumulative GPA. If any of the 2 are below a 2.0, you are placed on academic probation

4. Academic Probation Policy
Students on academic probation are required to have mandatory advising.
An “Advising Hold” is placed on your account, which prohibits you from adding or dropping classes.
Once you have met the mandatory advising process, your advising hold will be removed.
Students on probation are limited to 13 units
Refer to Probation & 13 unit limit FAQs

5. Other Academic Policies
Add/Drop Policy
Only 3 weeks to add or drop classes
Withdrawals
Students can only withdraw from classes weeks 4 through 12 for “serious and compelling reasons.”
Note that failing is not a “serious and compelling reason” to withdrawal

6. What happens if I don’t get off academic probation?
Students will be academically disqualified, if their CI and/or CUM GPA falls below the following: (after having been on academic probation previously)
As a freshman (29 units or less)
As a sophomore (30 – 59 units)
As a junior (60 – 89 units)
As a senior (90 + units
Students’ records will be evaluated for disqualification at the end of each semester.
You cannot be placed on probation for the first time and be disqualified the same semester.
Students who have previously been on probation at CI & fall below the aforementioned GPA will be academically disqualified, even if the probation and disqualification semesters are non-consecutive.

7. How do I get off probation?
Once your cumulative and/or CI GPA are at a minimum 2.0 GPA, you will be off academic probation.
You must do well enough this upcoming semester to balance against your current GPA.

8. Calculating a GPA
All attempted units in which you received an A, B, C, D, F, IC, WU, etc. are factored into your GPA.
If you took any courses for CR/NC (i.e. Math 94, Math 95 or Math 399) or received an I, these are not factored into your GPA or attempted units.

9. Calculating a GPA
Letter grades are assigned grade points. To calculate your GPA, take your total grade points and divide by your total units attempted.
Example:
PSY units C- 5.1 grade points
HIST units B- 8.1 grade points
SOC units D 3 grade points
PSY units C+ 6.9 grade points
Total attempted units 12 Total grade points 23.1
23.1 grade points divided by 12 attempted units =
1.92 GPA

10. Your CI Transcript Go to CI Records Then your Student Center
Go to other academic drop down menu
Transcript: View Unofficial & click >>

11. Your CI Transcript

12. Your CI Transcript
You will need to identify your total attempted units & current CI GPA
Your total attempted units are on the term totals/cum totals column; make note of the red arrow.
To Identify your class level at the end of the term, refer to the middle column, blue arrow: these are your completed units – add them to the units you are attempting this term to determine your total units at the end of this term.

13. Probationary Semester Action Plan
You will be filling out the Probationary Semester Action Plan as you review the rest of this PowerPoint.
Start by noting your probation box status
Check off the factors that affected your academic work last term
Identify your attempted units and GPA on transcript
Check off your class level after you complete this next semester

14. How to find your attempted units and GPA
The following 4 slides explain how to find the aforementioned – separated by 3 groups of students (refer to the one that applies to you)
Group 1 – you have only attended CI
Group 2 – you have attended another school (ex. community college or university), but this was your first semester at CI, and your CI GPA is deficient
Group 3 – you have attended another school and multiple semesters at CI, and your CI GPA is deficient

15. Group 1: If you have only attended CI
Your attempted units are located under the CUM TOTALS (ex. 21)
If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it from your attempted units total
Your CI/CUM GPA will be noted next to CUM GPA

16. Group 2: If this was your 1st semester
Your attempted units are located under the TERM TOTALS (ex. 13)
If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it from your attempted units total
Your CI GPA will be noted next to TERM GPA

17. Group 3: If you’ve attended another school & multiple semesters at CI
You will need to add the attempted units located under the TERM TOTALS for every semester you’ve attended CI (ex = 28)
If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it from your attempted units total
Find your CI GPA in your CARR (Academic Requirements)

18. Find CI GPA in CARR
The CARR can be found in the Academic Requirements or Academic Advisement Report link in your Student Center.

19. To figure out what is needed to get off probation . . .
Go to Academic Advising website
Then Current Students
GPA Calculator
Enter “Desired GPA”: 2.0
Enter your “Current GPA”
Enter your “Attempted Units (To Date)”:
Enter your “Total Units (This Semester”) {what you’ll take this term excluding CR/NC classes}

20. To figure out what is needed to get off probation . . .
Once you enter Desired GPA, Current GPA, Attempted Units & Total Units, you will get the Average GPA needed to get off probation for this semester.
Enter this GPA (ex. 2.35) on your Probationary Semester Action under the “Semester GPA needed to get off probation”
At the bottom, it will show you the average grade you need to receive (ex. C+ to B- average)

21. To figure out what is needed to get off probation . . .
If you will be repeating a class . . .
Choose the “Units” the class is worth
Choose the “Grade” of the class you are repeating
Then press calculate.
*Repeating classes improves GPA faster

22. What if I don’t think I can attain the semester GPA goal to get off probation?
Under “Desired GPA,” change the GPA to the minimum GPA needed to avoid academic disqualification for your class level (refer to slide 6)
Enter this GPA (ex. 2.91) on your Probationary Semester Action Plan under the “Semester GPA needed to avoid academic disqualification”
If you still do not think you can attain this GPA, repeat a class for this semester.

23. Repeating a Class
Quickest way to raise GPA (especially for F, IC or WU grades).
May repeat up to a total of 12 units at CI for grade forgiveness.
2nd attempt (grade) will replace 1st attempt.
Beyond 12 units, 12 additional units will be grade averaged into the GPA for a total of 24 units that can be repeated. This policy may only be used on grades of “WU”, “F”, “D-“, “D”, “D+”, “C-“ or “IC”.
This policy may not be used on grade of “C” or higher, “I” or failing grade as a result of academic dishonesty.
Individual classes can only be repeated once
Classes have to be repeated at CI for grade forgiveness

24. Conditions for Repeating Classes
Required class in your major, and major requires “C” or better
You know you could be successful in the class, if you spend enough time studying or go to tutoring
You’re likely to get academically disqualified if you do not repeat a class
You do not have to repeat the class with the same professor, (unless he/she is the only one who teaches the class)

25. When not to repeat a class
You have changed your major
You will spend 50% of your time on this class – just to get a “C,” and would only have 50% of time left between your other classes
You are positive that you cannot pass said class even with extra tutoring
You have already repeated the class once

26. What else is affected by being on Academic Probation at CI?
Financial Aid
Check out the Financial Aid FAQs website for information about meeting “Satisfactory Academic Progress” (SAP)
Scholarships
Usually have minimum GPA requirements to attain and maintain
Campus clubs
To be a club officer, you must have a 2.5 GPA
Transferring to another 4-year institution
Cannot be admitted to another school if you are not in good standing
Mental Health – it can be stressful to be on probation

27. A few things to consider at the beginning of each semester
Course load
Choose a manageable load, considering your other responsibilities: work, family, etc.
13 units limitation
Students on academic probation cannot be enrolled in more than 13 units. Refer to Records’ FAQs.
Limit social time
Reduce work hours, if possible
Talk with your professors
Use office hours

28. What happens if your GPA does not improve?
Depending on your class standing, you may be subject to academic disqualification. This means you will be dropped from classes and will not be a continuing student.
If you want to return to CI, you can take courses through the Open University program at CI to bring up your GPA.
Please note: open University students are not eligible for financial aid or to live in campus housing.
If you are not disqualified and your GPA remains below a 2.0, you will still be on academic probation.

29. Where to go for help Academic Advising Center
The Learning Resource Center
STEM Center
The Writing Center
CI Writing Guide
Career Development Services
Student Health Services
Personal Counseling Services
Educational Access Center/DRP
Financial Aid
Housing and Residence Life
Professors, Faculty Advisors
How to Study website

30. Plan(s) of Action/Student Commitment
Check off and complete what you will plan to do this semester to improve, get help, etc.

31. End of PPT
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