1. Undergraduate Committee of the Faculty Senate October 26, 2016
Office of Scholarships and Financial Aid
Briget A. Jans
Executive Director
Undergraduate Committee of the Faculty Senate October 26, 2016

2. SFA Overview Fall 2016 27,499 financial aid recipients
$157,075,515 disbursed

3. SFA Overview Program # of Students Amount Federal Grants 11,732
$25,886,002
State Grants
3,205
$9,415,572
Federal Loans
21,336
$75,460,438
Other Loans
1371
$8,347,636
Federal Work-Study
420
$271,688
TOTAL DISBURSED
27,499
$157,075,515

4. SFA Structure Executive Director Director of Operations
Assistant Directors
Customer Service (14)
Information Technology (3)
Loans (7)
Quality Control (11)
Scholarships (6)

5. Types of Aid Federal State Institutional External Grants Loans
Work-Study
State
Deferments
Institutional
Scholarships
Grants
Work-Study
Non-resident Tuition Waivers
External
Loans
Deferments/Waivers
Explain each type of aid and the differences.
Explain how different types of payments made on the student’s be half will be treated as third party waivers.

6. Financial aid isn’t just about financial aid
Large amounts of money from taxpayers come with substantial responsibilities
Not all of which appear to be related to helping students pay for college
Congress uses institutional eligibility for financial aid as a way to control or rectify many seemingly unrelated issues
Explain each step in more detail, focus on it being the student’s responsibility with the help of the parents.

7. Conversation with a dean
Explain each step in more detail, focus on it being the student’s responsibility with the help of the parents.

8. Conversation with a dean
Dean: This feels like the tail wagging the dog. Me: Yes, but the feds are paying for the dog food.
Expand on each item to really stress the parents role in the process.

9. Program Participation Agreement (PPA)
The document from ED that gives the institution the right to participate in the Federal Student Aid Programs
Spells out institutional obligations rather broadly

10. Program Participation Agreement (PPA)
FERPA
Drug Abuse Prevention
Campus Security Policies & Crime Prevention
Title IX
Rehabilitation Act of 1973, ADA
Gramm-Leach-Bliley Act
Accreditation & State Regulation
Institutional Charges
Job Placement Rates
Background Checks
Voter Registration
Constitution Day

11. Academics & Financial Aid
What we do impacts you. What you do impacts us.
Expand on each item to really stress the parents role in the process.

12. Academics & Financial Aid
Unofficial Withdrawals
Degree Completion
Departmental Scholarships
Expand on each item to really stress the parents role in the process.

13. Unofficial Withdrawals
SFA is required to determine whether students completed courses or not
At end of each term, review every student who did not earn any course credit
Must determine:
if student completed the course, but did not do academic work sufficient to pass course requirements
or if student stopped attending the course

14. Unofficial Withdrawals
If we determine the student stopped attending the course:
Prorate financial aid eligibility based on the percentage of the term the student completed
Return money to the US Department of Education (ED)
May create an open balance for the student
Prevents further enrollment, degree completion
Can’t get a State job

15. Unofficial Withdrawals
To make determinations about unofficial withdrawals, Proof of Course Completion Forms (PCCFs) are sent to each of those students’ faculty members
In the past, those forms were sent to the students
Response rate was very low
Resulted in sending back a great deal more money than necessary
Saved $1.5 million in 2016 over 2015, thanks to impressive faculty response

16. Degree Completion
Once a student has completed the requirements for an undergraduate degree, they are no longer eligible for most types of financial aid
Even if they don’t petition to graduate!
Please notify SFA, encourage the student to notify SFA
There are limited options for post-baccalaureate students and students doing graduate preparatory work
Refer to SFA

17. Departmental Scholarships
Implementation of new process created some big delays
Providing scholarship memos through SAM 3.0 earlier will minimize delays
SFA planning to offer additional SAM 3.0 training in the next few weeks
Non-resident tuition waivers
Posting to students’ accounts occurs outside SFA
Can take up to a month for processing
Use departmental scholarships strategically
Can timing be improved to better benefit students?

18. Contact Information
Briget A. Jans
Take time for questions at the end.