1. CLUB CONTESTS – AN OPPORTUNITY
Sunil Kottarathil, DTM,
District Director, District 105

2. HOW TO CONDUCT QUALITY CONTEST
BASICS
TIPS
HOW TO CONDUCT QUALITY CONTEST
OPPORTUNITIES

3. OBJECTIVES OF A SPEECH CONTEST
TO PROVIDE AN OPPORTUNITY
FOR TOASTMASTERS TO GAIN SPEAKING EXPERIENCE
FOR MEMBERS TO LEARN BY OBSERVING PROFICIENT SPEAKERS
Page 4
ENSURE
A FAIR SPEECH CONTEST
ENJOYABLE EVENT FOR EVERYONE

4. ENGLISH SPEECH CONTEST
TYPES OF CONTESTS
ENGLISH SPEECH CONTEST
INTERNATIONAL SPEECH CONTEST AND UPTO THREE CONTESTS FROM-
EVALUATION
HUMOROUS
TABLE TOPICS
TALL TALES
ARABIC SPEECH CONTEST

5. PROGRESSION
Club
Area
Division
District

6. FOLLOW THE RULEBOOK

7. KEY TO SUCCESS PLAN CAREFULLY CONDUCT PROFESSIONALLY CONTEST CHAIR
Prepare Organize
Selects Chief Judge
CHIEF JUDGE
Appoints Judges (5*+1), Timers (2), Counters (3)
Judges Briefing
CONTESTANTS
Prepare Prepare Prepare
Perform
* 7 Voting Judges for Division & District Contest

8. QUALITY SPEECH CONTEST
WELL TRAINED CONTEST CHAIRS AND JUDGES
PLANNING
INTERESTING SPEECHES
SUITABLE LOCATION
TOASTMASTERS BRANDED MATERIALS

9. PLAN AHEAD

10. CONTEST CHAIR CHECKLIST
PLAN AHEAD
CONTEST CHAIR CHECKLIST
BUDGET
VENUE
TEAM
PUBLICITY - VPPR
CONTEST RULEBOOK, MATERIAL
TROPHIES, CERTIFICATES
AGENDA
BRIEFING – SPREAD AWARENESS ON RULES

11. REFER TO RULEBOOK FOR THE COMPLETE CHECKLIST

12. PLAN AHEAD CHIEF JUDGE CHECKLIST APPOINT JUDGES, TIMERS, COUNTERS
RECONFIRM ELIGIBILITY
BRIEFING
SELECT JUDGES CAREFULLY
ENSURE JUDGES ARE AWARE OF CONTEST RULES, PROCEDURES, RESPONSIBILITIES AND DUTIES
CONDUCT JUDGES BRIEFING BEFORE EVERY CONTEST
REVIEW JUDGE’S GUIDE AND BALLOT
DISCUSS BIAS AND FAIRNESS
REVIEW THE RULES
CONDUCT TRAINING WORKSHOPS FOR SPEECH CONTEST JUDGES
REVIEW TRAINING. DIRECT TO ONLINE RESOURCES

14. TYPICAL CLUB CONTEST PLAN
Sr. No.
Date
Description
In Charge
Remarks 1
Early November
Call for a special Excom to finalise plans for Club Contest - Finalise Contest Date(s). Option 1 : Conduct all 4 contests on a single day Option 2 : Conduct in 2 parts on two regular club meeting days Finalise Contest Chairs
Club President / VP Education
2 hour session to make the program structure very clear and to discuss action plan to arrange the contest. Contest chair is an important role towards completion of CL 2
End November
Inform Club Contest dates to Area / Division Team
Club President 3
Early December
Announce club contest dates during club meetings, by mail to all members. Encourage members to participate and ask members to prepare for contest. Arrange practice sessions for contestants during regular / special meetings.
Participating in contest is a learning experience. Value of that experience is more important than winning. 4
Four weeks prior to contest date
Call each member and collect their interest of participation in each category (International, Humorous, Table Topics, Evaluation, Tall Tales).
Contest Chair / VP Education
To take part in International Speech Contest, the member must have completed 6 CC projects 5
Two weeks prior to contest date
Finalise Club Contest participants list
Contest Chair 6
Finlalise Chief Judge and role players (Timer, Tally counters) from non-contestants. Ensure contest chair read and understand CONTEST RULE BOOK 7
Prepare Meeting Agenda for Club Contest. Check the duration of contest, plan break in between. Confirm feasibility to accommodate all within available time 8
Atleast 1 week before contest date
Confirm availabilty of Judges with Chief Judge
Select Judges at Club level contest from the non-contestants 9
Circulate final agenda among all members. 10
CLUB CONTEST
First place winner will proceed to Area level 11
Next day of club contest
Forward the winners list (TI form) to Area Director

15. HAVE A BACK UP PLAN ROLE PLAYERS VENUE CONTEST CHAIR CHIEF JUDGE
JUDGES
TIMERS
COUNTERS
VENUE

16. RESOURCES

17. ALL THE REQUIRED CONTEST RESOURCES AT ONE LOCATION:-

18. OPPORTUNITY

19. A SPECIAL EVENT FOR THE CLUB – SINGLE POINT SOLUTION FOR ALL CLUB ISSUES

20. QUALITY
WITH THE PRESENCE OF STRONG CONTESTANTS, MEMBERS FEEL GREATER LOYALTY TO THE CLUB
OPPORTUNITY FOR MEMBERS TO PROGRESS ON CC / CL AWARDS
BRINGS OPPORTUNITY FOR SENIOR / LONG TERM MEMBERS TO SET HIGHER GOALS
SPEAKERS BRING A WELL DRAFTED SPEECH – WEALTH OF INSPIRATION, INFORMATION AND MOTIVATION
EVERY TOASTMASTER WHO DELIVERS A MESSAGE IN A CLUB CONTEST HAS GROWN AS A SPEAKER AND A PERSON
PUSH THROUGH YOUR FEARS

21. MEMBERSHIP OPPORTUNITY TO BRING INACTIVE MEMBERS BACK TO THE CLUB
SHOWCASE EVENT
OPEN HOUSE – MEMBERSHIP BUILDING EVENT
MORE GUESTS WILL BE ATTRACTED TO THE CLUB, EXPERIENCING THE VIBRANT SPEAKERS
TALK UP TOASTMASTERS AWARD RIBBON
CLUB CAN ACHIEVE SUSTAINABLE GROWTH STATUS

22. JUDGING EXPERIENCE GIVE CHANCE TO OWN CLUB MEMBERS
ANY GOOD STANDING MEMBER CAN BE A JUDGE AT THE CLUB CONTEST
LEADERSHIP OPPORTUNITY

23. CONCLUSION FOCUS ON YOUR SELECTED ROLE, TO GAIN MAXIMUM BENEFIT
HAVE A TEAM – A LARGE TRAINED TEAM!
KNOW YOUR SPEECH CONTEST RULE BOOK INCLUDING YEARLY CHANGES
BE PREPARED
HAVE FUN
LET EVERY ROLE PALYER GROW TO HIGHER LEVELS OF EXCELLENCE
FOCUS ON YOUR SELECTED ROLE,
TO GAIN MAXIMUM BENEFIT

24. A WONDERFUL OPPORTUNITY
ANNUAL CLUB CONTEST –
A WONDERFUL OPPORTUNITY