1. Merchandiser (Garment Team) ERP Training Day 3
(Contract & Orders)
Updated March 23, 2016

2. System Flow Masters Cost Sheet Buyer ‘s Order (Contract) T&A Shipment
Core Data
Raw Materials
Cost Sheet
Garment Building
Buyer ‘s Order (Contract)
Buyer PO
Assortments
Dates
Raw Material Planning
Stock Allocations
Raw Material POs
Service POs
T&A
Production Planning
Delivery Management
Shipment
Document Processing
Tracking

3. Today’s Focus
Buyer’s Order
Buyer PO
Assortments
Req. Dates
Agents

4. CostSheet

5. CostSheet

6. CostSheet to Generate Sale Contract
Select Sales Contract

7. Choose Correct Division / Unit / Bank

8. Create Order in Sale Contract
Your S/C Number!!!
Add your order (s)

9. What Orders do you add? Bulk Order Sales Sample (or Salesman Sample)
Photo Sample (or Press Sample)
PP Sample
Top Sample
Shipping Sample
Warm Order
Cold Order
Online Sample

10. Create Order in Sale Contract
Change to Customer PO number (if have)
Choose type of order:
Select Customer Delivery Date
Last Step: Click Here
Choose shipment type

11. Create Order in Sale Contract
Last Step: Click Ok
Fill in your Size/Color Quantity Breakdown

12. Create Order in Sale Contract
Bulk Order Created
Add your other orders (if have)

13. Create Additional Order in Sale Contract
Change to Customer PO number (if have)
Choose type of order:
Select Customer Delivery Date
Last Step: Click Here
Choose shipment type

14. Create Order in Sale Contract
Last Step: Click Ok
Fill in your Size/Color Quantity Breakdown

15. Sale Sample Order Created
Create Order in Sale Contract
Sale Sample Order Created
Keep going if you have more orders
Choose Main Order: If Main Order
Choose Include in Actions: If Order Made in Factory
Choose Include in Reports: Always Tick

16. Add Customer PO

17. Add Customer PO
Click Here to attach PO from customer

18. Add Notes (specific to the order)
Click Here to add Notes

19. Add Notes (specific to the order)
Chose Notes Color
Add the Notes here
If you need to add an image, insert image name and attach
Select Note Type

20. Issue Garment Order Instructions – For Accounting
Select This

21. Issue Garment Order Instructions – For Accounting
What Happens if you select this?
It will put detailed specifications of each fabric/trim/embellishment/variable cost on order instruction
Click Ok

22. Garment Order Instructions Issued!

23. Contract Screen Rules for Data Entry
Main Order: The Main order is the order used to control the Manufacturing Instructions Report.
Include in Actions: Include in Actions controls which orders the ‘Next Action’ will apply to. E.g. Which orders you will include in purchasing and invoicing.
Print on Reports: Tick Print on reports to display the order in your reports like MI report, BOM reports etc

24. Issue Order Manufacturing Instructions
Double Click on Main Order No.

25. Issue Order Manufacturing Instructions
( In Main Order )
Go to Attachments tab
Click here for Images that you need to show on techpack
Click here if you want full page for this image on techpack
Select Portrait or Landscape depending on orientation of image.
Change sequence of images by moving up and down

26. Issue Order Manufacturing Instructions
Now Exit the Order

27. Issue Order Manufacturing Instructions (Landscape)
Click on Reports and select Order Manufacturing Instructions (Alt)
Landscape Version

28. Order Manufacturing Instructions Issued!
Landscape Version

29. Order Manufacturing Instructions Issued!

30. Order Manufacturing Instructions Issued!

31. Order Manufacturing Instructions Issued!

32. Order Manufacturing Instructions Issued!

33. Issue Order Manufacturing Instructions
Click on Reports and select Order Manufacturing Instructions
Portrait Version

34. Order Manufacturing Instructions Issued!
Portrait Version

35. Order Manufacturing Instructions Issued!

36. Order Manufacturing Instructions Issued!

37. Issue Bill Of Materials (BOM)
Consumption List
Click on Reports and select Bill of Materials (Usage-wise)

38. Issue Bill Of Materials (BOM)
Consumption List
Always Select All Materials
Last Step: Click OK to Create

39. Bill Of Materials (BOM) Issued!

40. Bill Of Materials (BOM) Issued!

41. Bill Of Materials (BOM) Issued!

42. What Happens if you need to update consumption?
Exit Out of Contract

43. What Happens if you need to update consumption?
Go back to the CostSheet

44. What Happens if you need to update consumption?
Select your cost sheet and click

45. What Happens if you need to update consumption?
Click on Unlock

46. What Happens if you need to update consumption?
Click on Document Revision
Explain the reason for revision
Last Step: Click Ok

47. What Happens if you need to update consumption?
Click Save
Click Approve
Last Step: Click Exit
Click on Fabric Tab
Update Consumption

48. What Happens if you need to update consumption?
Go back to the Sales Contract

49. What Happens if you need to update consumption?
Select the Sale Contract No.

50. What Happens if you need to update consumption?
Unlock the contract, click on Next Action, and select
Regenerate From Costsheet (Fabric/trim/Emb/Var. Cost)
Your BOM will update to the new specification
Remember to Approve the contract again when you are done

51. What Happens if you need to update consumption?
Click on Reports and select Bill of Materials (usage-wise)

52. What Happens if you need to update consumption?
Unselect this, as manufacturing don’t need to see the price.
Always Select All Materials
Last Step: Click OK to Create

53. What Happens if you need to update consumption?
Its been updated!

54. What if I’ve already made POs ?
What happens if you need to change the style specification, materials, prices or consumptions after you have made your POs?
There is no need to delete or edit your POs. So long as you have not already issued them, you can update your style, regenerate the Contract, and then Regenerate the POs.
The system will go back to the BOM and update the PO with the new details

55. What happens if you need to change the spec?
Go back to the CostSheet

56. What happens if you need to change the spec?
Select your cost sheet and click

57. What happens if you need to change the spec?
Click on Unlock

58. What happens if you need to change the spec?
Click on Document Revision
Explain the reason for revision
Last Step: Click Ok

59. What Happens if you need to update consumption?
Click Save
Click Approve
Last Step: Click Exit
Click on Fabric Tab
Update Consumption

60. What Happens if you need to update consumption?
Go back to the Sales Contract

61. What Happens if you need to update consumption?
Select the Sale Contract No.

62. What Happens if you need to update consumption?
Unlock the contract, click on Next Action, and select
Regenerate From Costsheet (Fabric/trim/Emb/Var. Cost)
Your BOM will update to the new specification
Remember to Approve the contract again when you are done

63. What Happens if you need to update consumption?
Click on Reports and select Bill of Materials (usage-wise)

64. What Happens if you need to update consumption?
Unselect this, as manufacturing don’t need to see the price.
Always Select All Materials
Last Step: Click OK to Create

65. What Happens if you need to update consumption?
Its been updated!