1. 2016 Senior Promotion Workshop Series
Welcome
2016 Senior Promotion Workshop Series
Dr David White, Interim Chair, DFCM
Dr Barbara Stubbs, Program Director, Professional Development Program
Marie Leverman, Academic Promotions Coordinator, DFCM

2. Confidentiality at the Workshops
1. spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark
2. indicating confidence or intimacy; imparting private matters: a confidential tone of voice
3. having another's trust or confidence; entrusted with secrets or private affairs: a confidential secretary.

3. Welcome and Introductions

4. Workshop # 1 Overview
binder
teaching
research 5
admin
cpa
Ex # 1
Ex # 2
guest

5. Goal of the Workshop
To help you look at the work you are engaged in and evaluate your scholarly potential
To help you feel (more) confident and motivated in your ability to apply for promotion
To present an overview of the criteria for a senior promotion

6. Objectives At the end of this session participants will:
Understand and identify the criteria for promotion
Understand each of the four main components for promotion
Understand the steps in the promotion process

7. The Application Dossier
Tabs # 1 - # 3
Manual + Timeline + Chart
Tabs # 4 - # 7
Information Session + Workshop # 1 – # 3 Material
Tabs # 8 - # 9
Pre-Application + Notes
Tab 10 = Senior Promotion Application Dossier

8. Most Important Document:

9. Timeline - Important Dates
DOSSIER
Sept 6 – 9
2016
Meeting with Chief & Chair
Workshop # 1
March
Workshop # 2
April
Pre-Application
May
Workshop # 3
June

10. Criteria for a Senior Promotion Dr David White
Reference: Manual for Academic Promotion Revised: July 2015

11. Senior Promotion Promotion is not granted as a reward for
long-term service, but rather to recognize those who have excelled in specific aspects of the
academic mission.
The successful candidate for promotion will be
expected to have established a wide reputation
in his or her field of interest, to be deeply engaged in scholarly work, and to show him or herself
to be an effective teacher.

12. Senior Promotion
The term “wide” reputation is typically interpreted as the achievement of:
National recognition for promotion to Associate Professor
International recognition for promotion to Full Professor

13. Scholarly Work
According to the University of Toronto Policy and Procedures Governing Promotions, promotion is based on accomplishments in scholarship:
Research
Creative Professional Activity (CPA)
Teaching and Education
Administrative service to the University

14. Scholarly Work
Teaching & Education
Research
CPA
Admin service
Candidates are asked to document achievements in each applicable area. You need to demonstrate “excellence” in one of the areas and “competence” as a teacher as a minimum.

15. Research
TURN TO PAGE 11

16. Research – Criteria for Promotion
The candidate should prepare a one to two page statement of research activities describing the importance and impact of the research.
Criteria:
Record of sustained and current productivity in research and research-related activities.
Research advances will be communicated through the publication of papers, reviews, books and other scholarly works.
The quality of the scholarship in research will be judged in comparison to peers in the Faculty of Medicine and t others in the same field in peer institutions.

17. Research: continued on Page 11 - 14
Research Funding:
If seeking promotion on the basis of achievement in research, the candidate should have a strong and continuing record of external funding commensurate with the type and area of research
Publications:
There must be a sustained records of scientific publications demonstrating that the research has lead to a significant source of new information in the field

18. Research: continued on Page 11 - 14
Scientific Presentations:
Presentations made at a national and international meetings will be considered
Invited presentations and named lectureships are a particular indicator of the individual’s reputation outside the university
Participation, Leadership and Mentorship in the Research Community:
Examples of such activities include organization of international research meetings or symposia, leadership in research committees at national or international levels ….scientific advisory boards and councils…

19. Creative Professional Activity (CPA)
TURN TO PAGE 14

20. CPA – Criteria for Promotion
The candidate should prepare a one to two page statement of CPA activities describing the importance and impact of the research.
Criteria:
The Faculty of Medicine recognizes CPA under the following three broad categories:
Professional Innovation and Creative Excellence
Contributions to the Development of Professional Practice
Exemplary Professional Practice
Examples of CPA

21. CPA Category # 1 Professional Innovation and Creative Excellence
May include the making or developing of an invention, development of new techniques, conceptual innovations or education program inside or outside of the University (e.g. continuing medical education or patient education)
To demonstrate professional innovation, the candidate must show an instrumental role in the development, introduction and dissemination of an invention, anew technique, a conceptual innovation or an education program

22. CPA Category #2 Contributions to the Development of Professional
Practice
Must demonstrate leadership in the professional, professional organizations, government or regulatory agencies that has influenced standards and/or enhanced the effectiveness of the discipline
Examples may include (but not limited to) guideline development, health policy development, government policy, community development, international health and development, consensus conference statements, regulatory committees and setting of standards

23. CPA Category #3 3. Exemplary Professional Practice
Must show that his or her practice is recognized as exemplary by peers and has ben emulated or otherwise had an impact on practice

24. Assessing CPA – page 16 The following should be kept in mind:
Being a competent health care professional is not sufficient to meet the criterion of excellence in CPA
It is expected that most candidates will be engaged to some degree in CPA as part of their scholarly life
CPA in education may include:
Instructional innovation/creative excellence: teaching techniques, education innovations, curriculum development, course planning, evaluation development, leadership in the development of professional practice in health professional education

25. 2 MINUTE STRETCH

26. Criteria for a Senior Promotion (continued) Dr Barbara Stubbs
Reference: Manual for Academic Promotion Revised: July 2015

27. Teaching & Education
TURN TO PAGE 18

28. Teaching and Education – page 18
The candidate should prepare a statement of their approach to teaching, including an assessment of the impact of teaching activities.
Criteria:
(can be one or all)
Teaching/Education Activity
Quality of teaching/education contribution
Educational innovation and development
Education leadership
Education Scholarship

29. Teaching and Education – page 18
In the Faculty of Medicine, teaching an education can encompass the following components:
Formal teaching
Curriculum and course development
Application of information technologies for education
Educational leadership and administration
Faculty development
Scholarship in education
Research in education
Assessment of learners

30. Excellence in Education
Candidates seeking promotion on the basis of excellence in education and teaching must demonstrate significant and high quality contributions to teaching and/or other education related activities in at least one of the following:
Sustain excellence in teaching:
Participation in education and curriculum development
Contribution to the field of health professional education
Education leadership in faculty, department, division or hospital

31. Administrative Service
TURN TO PAGE 23

32. Administrative Service
The candidate should prepare a brief outline of service activities. Use of bullet points is encouraged!
Administrative service in itself cannot be the main criteria for promotion
Significant service contributions may include (but not limited to):
Service to the Department, Faculty of Medicine, University: committee chair, lead coordinator of a special project, lead developer of faculty policies
Service to the professional, clinical or research discipline
Service to municipal, provincial or federal governments or non-government agencies

33. Five Publications or Significant Scholarly Products
Can include a variety of “work”:
Publications - peer reviewed journals
Book or book chapter
Government documents, reports
Curriculum design document
“Learning object” – eg. a teaching video
Websites (provide active URL)
National level work

34. 15 minutes ….

35. Do You Have Any Advice for Others in Preparing for a Senior Promotion?

36. EXERCISE # minutes
What can I count towards my senior promotion? Write down as many things as you can from your own work that apply to the categories below: Research Teaching and Education Creative Professional Activity Administration

37. EXERCISE # 2 10 minutes Take what you have written from Exercise # 1
and think about how you would represent your
areas of excellence in an application.

38. Take Home Message …
Dr Barbara Stubbs

39. The DFCM Support & Resources available
The WORKSHOP SERIES
If you are considering to apply for a senior promotion this year, we encourage you to attend the workshops
Candidates have found the workshops to be most valuable and effective in completing a promotion dossier
Mentorship
A member of the DFCM Senior Promotions Committee is assigned to a candidate going forward
Dossiers of successful candidates
We have a very extensive library of dossiers available
WebCV workshop
Specific to a senior promotion application

40. Early Do’s
Early Do’s
DO speak with Chief or Division Director ASAP re their assessment of your readiness for Sr. Promotion
Note: for Family Physician-In-Chiefs, speak with the DFCM Chair
DO secure firm admin support from Chief or Division Director to help you in preparation of your package
DO follow the Faculty of Medicine Senior. Promotion Manual very carefully
DO start working on modifying your CV to reflect WebCV format
DO discuss your application with others especially regarding most significant pieces and impact of your work

41. The Pre-Application … start thinking:
Faculty are required to submit a Senior Promotion Pre-Application package
to the DFCM Senior Promotions Committee in order to
obtain feedback regarding
readiness for promotion.

42. Any questions?

43. Guest Speaker: Rahim Moineddin
Ph.D. (Statistics), M.Sc. (Biostatistics), M.Sc. (Statistics), B.Sc. (Statistics & Computer Sciences)
Associate Professor
Department of Family and Community Medicine
Candidate in “progress” for
a senior promotion to full Professor
(effective July )

44. Please complete them using the iclickers
Evaluations
Please complete them using the iclickers
we will be handing out shortly…

45. Please wait for instructions…..
Power “ON” your clicker
Wait for instructions please……..
Do you have an iclicker in your hand? (test question)
A – Yes
B – No
C – What is an iclicker?
D – This is fun!
E – I do not understand…

46. A real question ….. Upon completing Workshop # 1,
I have a better understanding of the senior promotion process:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

47. A real question …..
I have a better understanding of the criteria and the pathway to success for a senior promotion:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

48. A real question …..
The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application?
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

49. A real question …..
I plan on applying for a senior promotion in the near future (one – two years):
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

50. A real question …..
I plan on submitting a pre-application for this academic year:
A – Strongly Agree
B – Agree
C – Somewhat
D – Disagree
E – Strongly Disagree

51. A real question ….. Overall, I found the workshop to be:
A – Very informative and helpful
B – Somewhat informative and helpful
C – Okay
D – Just Okay
E – Won’t come again

52. A real question ….. Overall, I found our guest speaker to be:
A – Very informative and helpful in preparing for a senior promotion
B – Somewhat informative and helpful in preparing for a senior promotion
C – Okay
D – Just Okay

53. Comment Cards….please complete
Comment cards have been placed on the table
Please let us know how this workshop will make a different to you in the future?
Any suggestions for next year?

54. Thank You Power “OFF” your clicker Please leave at the table ……..
See you at Workshop # 2
Power “OFF” your clicker
Please leave at the table ……..
Thank You