1. Sister Cities Board Recruitment Process
July 20, 2009

2. History of the Sister Cities Advisory Board
1982 – 1st Sister Cities Agreement signed with Lerdo, Mexico
1992 – Sister Cities Advisory Committees established by ordinance
Met April and August that year
1993 Sister Cities Agreement Signed with Nienburg, Germany
1994 – Ordinance revised to combine the two City committees into one Advisory Board group. MOU accomplished with the Sister Cities Foundation
1995 – Las recorded meeting of the Advisory Board

3. Ongoing progress of the Foundation
Without input from the City Board the foundation continued to pursue activities:
Fundraising through Yard Sale, Golf Tournament, and Ren. Faire booth
Official exchange trips to Lerdo, Mexico
Visits from Lerdo and Nienburg officials
Delegates attend annual International Sister Cities Conferences

4. Board Recruitment Efforts
To reconstruct the Board:
Newspaper advertisements
Radio spots
Councillor requests of citizens
Progress to date:
2 applicants for a 7 member board.

5. Proposal for future Revise Ordinance to eliminate the advisory board
Sister City changes (adding or deleting relationships cannot happen without Council approval – per the International By-laws)
Designate a staff liaison to the Foundation (as is done for other organizations)
Receive an annual report presentation to the Council of Sister City Foundation activity
Continue to participate in International Sister Cities events (Conference 2010 is in Albuquerque!)
Provide support for the program as desired by Mayor and Council within budgetary limits

6. Concensus Options Continue recruitment for Advisory Board
Eliminate Advisory Board with reporting and staff liaison directed
Provide other options to staff and the Sister Cities Foundation Board
Re-define meeting frequency and duties of the Board
Change the composition of the Board
Adjust for any other concerns/issues.

7. Concensus?