1. Interactive Dashboards to Manage Facilities Information David Trask National Director, Facilities | (971)

2. Copyright Materials
This presentation is protected by U.S. and International Copyright laws. Reproduction, distribution, display and use of the presentation without written permission of the speaker is prohibited.
This presentation is protected by US and International Copyright laws.
Reproduction, distribution, display and use of the presentation without written permission of the speaker is prohibited.

3. Session Description
Stop relying on paper documents for plans, O&M manuals, and warranties or to maintain a current set of as-builts
Stop relying on “Institutional Knowledge” (Retiring staff)
How prepared are you for an Emergency?
Access to your critical facilities documents in seconds
Capture. Organize. Access. As simple as 1, 2, 3
Increase productivity and efficiency

4. Look Familiar? How do you make sense of it all? Plan Rooms
Storage Rooms
File Cabinets
Binders & Boxes
Computer Files
How do you make sense of it all?

5. How are you managing your facilities documents?
Are all of your facility documents in one location?
Do you ever share paper plans with a subcontractor and never get them back or do those documents ever get misfiled?
Do you have current As-Builts updated with all your TIs?
Is your Emergency Management plan linked to each building?
Do you have instant access to your OSHA, EPA, Environmental Studies and Inspection records for each building?
In case of emergency, could you find shutoff valve documents within seconds? Emergency contacts?
Are your O&Ms, Equipment Lists and Warranties linked to the current drawings?
Are your documents accessible remotely?
Is sharing these documents easy?

6. WHAT HAPPENED TO THE PAPERLESS OFFICE?
How It’s Normally Managed
Most companies manage their facilities at ‘the speed of paper’
Volume of printed paperwork is staggering
Stored in filing cabinets or banker boxes
Some on-site, most at storage facilities
No easy access…no streamlined workflow
Many still manage with ‘Institutional Knowledge’
“Know-how” resides with a few key individuals
Many of the gatekeepers are moving on/retiring
Paper-dependent processes are inefficient
Access to needed facilities information–in real time, wherever you are–is nearly impossible
WHAT HAPPENED TO THE PAPERLESS OFFICE?

7. Institutional Knowledge
How many of your team members are set to retire in the next 10 years?
Does most of your Facility knowledge live in your team’s heads or do you have it all current and accessible by everyone?
Can you get all of your Facility knowledge out of their head in a short amount of time?
Do you have a formal knowledge transfer process?
Your Facility information should live with the building, not the people

8. Emergency & Life Safety
Where are your Emergency Management Plans?
How quickly can you locate shutoffs during an emergency?
Are your action plans linked to your buildings?
Can you access everything on your phone in one program?
Does your team know what to do in an emergency?
Can you instantly share your emergency information with first responders?
Your Facility information should live with the building, not the people

9. CONVERT TO AN ACTIVE ARCHIVE
One Integrated Solution
Stop drowning in a sea of paper
You are vulnerable when information and assets you readily need are scattered throughout your organization
In paper form, filed in cabinets or storage boxes
With just a core group of gatekeepers
Gain instant, centralized access to it all
All content, organized and searchable in one location
All easily accessed 24 / 7 / 365
All at your fingertips
Cloud and mobile access
Sync all content to your mobile devices
Access to your critical facilities documents in seconds
GET RID OF PAPER AND
CONVERT TO AN ACTIVE ARCHIVE

10. A Comprehensive Program Delivers
Regulatory and Audit Compliance, Retention Policy enforced & Risk of Loss Addressed
REDUCED
RISK
Lower administrative expenses and storage costs
LOWER
COSTS
Improve information access and productivity by 33%
IMPROVED
PRODUCTIVITY
PLUS…a far more sustainable and environmentally friendly
approach to document management.

11. There is a better way - One Integrated Solution

12. How much easier would life be if your facilities documents were literally at your fingertips?
Up-to-date & organized
Stored digitally in one place
Available anytime, from anywhere
Linked to all other relevant documents
Accessible via a simple touch-based dashboard, no training needed
Accessible by anyone you give permission
Tap, Swipe & Pinch access

13. Creating structure from chaos
Image & Organize
Pull together all of your documents and digitize them, indexing as you go
This logical organization of your documents makes it easy to find what you need when you need it 1
Should

14. Creating structure from chaos
determine how you want your documents linked
Linking documents enables easy navigation and drilldown
So you can easily find what you need in seconds 2
Link
EQUIPMENT
AS-BUILTS
SAFETY

15. Creating structure from chaos
Access, Share, Update
Your documents are accessible anytime, anywhere
One-touch dashboard requires no special software or training
Automatic two-way syncing so you always have access to the most up-to-date documents 3
Access
Update
Share

16. Solution Demo Creating structure from chaos

17. FIM from ARC Let’s Talk David Trask
| (971)