1. ProgressBook StudentInformation EMIS Updates
2016 NCOCC Fall Huddle

2. EMIS, JVS/CTC and Data Needs
Agenda
Graduation Points
CCP (College Credit Plus) Reporting
Grad-Only Student Reporting
Ad hoc Assessment Reports

3. Fun Fall Fact
Bobbing for Apples Did you know… bobbing for apples started as a British Courting Ritual. Every male was assigned an apple and the young eligible ladies would bob for them, hoping to grab the apple of their beloved.

4. Grad Points

5. New pages in StudentInformation
Grad points
New pages in StudentInformation
Will track where each student is in their graduation path
Will calculate nightly or by individual student
Covers the state requirements
Overall project is to show where the student is at on their path to graduation based on the requirements that the state has provided. The new pages will use what the state has provided and it will be separate from grad ver.
These pages are currently under development and could still change but these slides have the main direction we are developing.

6. Will track where each student is in their grad path
Main Student View
New pages in SI
Will track where each student is in their grad path
Will calculate nightly or by individual student
Covers the state requirements
Default page with a student in context. This page gives an overview of where the student is at from a Credit Requirement view and also from Pathway view where they currently are at. This data will be calculated nightly. If data changes during the day the user will also have the option to update the screen to see the latest values.
Clicking view details drills down into further detail about each area.
Click on More…. To see an alternate view of the credits for the student.

7. Main Student View Alternate view of Credits
This is an alternative view of the Credits if the user clicks the ‘…More’ link at the bottom of the Credit Requirements window. This just gives a different view of the data so that you can see credits earned vs. required. Clicking the ‘..Less’ link returns to the default credits view.

8. Credit details View Credit Details for each subject
Courses displayed based on Subject Area for Credit + Is High school credit
This is a view of the Credit Details if View Details is clicked for one of the subject areas. It will show the status of if that area has been completed overall and also break down each course and credit earned for that student. It will break the view up into Finished vs. In Progress or Scheduled courses. Still looking at where points will show on the details.

9. Graduation pathways Graduation pathways – bigger view of main page
Shows Status of where the student is at on 3 potential grad pathways and the status of each one
This screen is a bigger view of the Graduation Pathways area on the main student screen above. This allows you to quickly see where the student is at on 3 potential grad pathways and the status of each one.

10. Graduation pathways State Assessment Detail
Shows each area, status and points earned for each assessment
This screen is showing the detail record for the State Assessment Path. This will show each area, it’s status and points earned for each assessment. If the student has taken the assessment multiple times you will be able to expand the area to see points earned on each attempt. The areas will also be linked to quickly jump to the page for that assessment.

11. Graduation pathways State Assessment Detail continued
Total points earned/required at the bottom of the page
Bottom of the State Assessment detail page that shows the total for all state assessments. In this slide and the previous one it is showing different options for things like IB, CCP and prorated (this is demo data and one is prorated and is why there is only 15 points required)

12. Graduation pathways Industry Credential/Work Force Readiness
This screen is showing the detail record for the Industry Credential/Work Force Readiness pathway. It will break down each area and whether or not enough points have been earned for it to be complete for each assessment.

13. Graduation pathways College Admission ACT/SAT detail
This screen is showing the detail record for College Admission pathway. This will show results for either ACT or SAT and where the student is at for each subject area. The page will also show multiple attempts as well as giving a link to quickly jump to the ACT or SAT page.

14. Grad Points Additional options will be added to accommodate
Special Ed students taking the alternate assessments who are exempt from being proficient on EOC exams will receive 3 points [equivalent to proficient] for each exempted test required for graduation
Transfer In students who transfer in with no previous scores and only a few courses with corresponding tests will have their graduation point requirement minimum prorated.

15. Fun Fall Facts Did you know…….
Candy Corn has it’s very own day that should be celebrated every year? Sunday, October 30th is Candy Corn day so that means you can eat as much as you can to celebrate.

16. College Credit Plus Reporting

17. College Credit Plus Reporting
College Credit Plus courses may be taken at a college or provided by a contracted teacher at the High School
CCP courses approved under the Articulation agreement should have the ‘Dual Credit’ feature reported as part of their Core Summary Record
Available on Course record and Course History Maintenance
Summer School CCP courses do not get reported to EMIS but the credits earned are included in the Core Summary Records

18. College Credit Plus
Individual Student college credit amounts updated on College Credit Management Page

19. College Credit Plus
College Credits for Manually Entered Courses (includes CCP courses taken over the summer

20. College Credit Plus
Period G – Student Core Summary Records – College Credit earned is reported in the Dual Credit Column

21. Fun Fall Facts Did you know……
Pumpkins are grown all over the world: 6 of 7 continents. The largest ever pumpkin pie was made in New Bremen, Ohio – it was 20 feet in diameter and weighted 3,699 pounds! It took days to bake, but was cut into 5,000 slices when it was finished.

22. Grad-Only Reporting

23. Grad Only Reporting Updates
Reporting requirements have changed for FY16
No longer reporting a GP record
Students must be reported with an FN record the same as enrolled students
Students will be registered in SI
Registration Wizard will be updated – additional checkbox will be added for Grad Only Student Registration
Students will be admitted and withdrawn on their graduation date
Students will NOT be included in Periods S or L or Student Cross Reference

24. Grad Only Reporting Updates
Updated Registration will prompt for different info than regular student registration
As much data as possible will be on student registration so you won’t have to edit the profile
Admission, Withdrawal, and Graduation Dates will all be same date
Period G Transfers – updated to include the following record types:
FN Records – record length extended for new grad related fields
FE Records – include Special Ed Grad Records if any
FC Records – Core Summary records are to be reported
FA Records – Any assessment records to report for the student

25. Only a limited number of fields are entered for Grad-Only students.
Once registered, students are labeled “Grad-Only” on Edit Student Profile Page

26. Fun Fall Fact
Did you know……. Researchers found that during the cooler months of autumn, men are more likely to wear sweaters and cozy up with their sweethearts and watch romantic comedies…

27. Ad Hoc Assessment Reports

28. Ad-Hoc Reports New ad hoc reporting tool for reports
Design and create ad hoc reports
System reports
District reports
User reports
As new system reports are created they are pushed out without the need for a software release
Designer available in the Local menu of SI
Report access based on SI security
New ad-hoc reporting tool is available in SI. The new tool allows districts and users to create reports and include the data that they want on the report.
System reports are being created and sent out for the highest priority reports requested. Districts can also create reports to give to users and users can create their own custom reports.

29. State Assessment Below Reported Score Report
Create Reports in PDF or Excel for additional modifications
Filters allow you to choose assessments and Assessment Areas

30. Ad-Hoc Reports Access Ad-Hoc Reports
Contact your security administrator if the icon doesn’t appear
Use Ad-Hoc reports to run existing reports or create your own

31. Data Reporting Extracts
Available Reports
State Assessment Below Reported Score Report
State Assessment Report
Sub-Calendar Hours Analysis
SSID Search
End of Course Performance Summary
5 Credit Rule Check
Student Schedules
Medical Reports
Family Group Reports
Here are the reports currently available, more to come!

32. 5 Credit Rule Check Report

33. End of Course Performance Summary
This report gives the results for students and their End of Course records as well as their Performance Level values for each one.

34. EMIS Sub-Calendar Hours Analysis

35. Data Reporting and Extracts
Ad-hoc report scheduling
Schedule a report to run
Can be set to run Once, Daily, Weekly, Monthly
Scheduled report available in SI in the Management screen once run
Scheduled reports can also be ed
User can also choose what format the scheduled report will be run as
Can specify when to run a report and how often. Can run the report in any of the formats mentioned in the previous slide.

36. Data Reporting and Extracts
Options for Scheduling Reports to run
Ad-hoc scheduling
Different options for scheduling reports to run.

37. Questions?