1. Immediately Following Facilities Committee
Finance Committee
Chancellor Center
Immediately Following Facilities Committee
May 4, 2017

2. Tonight’s Discussion Items
Renewal of Agreement with Chartwells to Provide Food Services for the
Discussion Regarding Bid Award Motions
Budget Update
The numbers
Homestead/Farmstead Estimates
Update on Bond Refinancing
Agenda Items for the May 18, 2017 Board Meeting:
Bids
PlanCon Part K for Series B of 2015

3. Renewal of Contract with Chartwells to Provide Food Service
Three years ago, the District entered into a contract with Chartwells to provide food services within the District
This selection process was conducted in accordance with state and Federal regulations.
These regulations require the District to enter into a new contract with a food service provider every five years and allows the District to renew that contract for each of the next four years.
will be the fourth year and this being the third renewal.
Base Proposal
Option 1
Lunch Prices Remain the Same
Increase of $0.05
Middle School $ $
Elementary School
2.85
2.90
Operating Guarantee
$ (16,836)
$ (2,015)

4. Renewal of Contract with Chartwells to Provide Food Service (Continued)
Historic Meal Pricing:
School Year
Elementary School
Middle School
$2.55
$3.00
$2.75
$3.25
$2.85
$3.35
The Administration recommends maintaining the lunch prices at the same rate as and agreeing to operate with the Base Proposal from Chartwells.
We will need to address the loss in high school free and reduced lunch revenue at a different meeting.

5. Structure of Motions to Award Bids
“I move to award Chromebooks Bid #17-23 to W.B. Mason Company, at a cost not to exceed of $6,712.80, subject to audit.”
Motion indicates we will not exceed a fixed amount.
This is counter to the focus of our operations.
It is my (the District’s) intent to make as many of our purchases through the public bidding procedures.
Makes transactions compliant with public bidding laws and regulations.
Ensures there is a level of competition in awarding contracts.
Bid specifications require bidders to hold bid pricing for a period of time.
Accepted three donations from PTO’s totaling $44, using this bid.
The Technology Department issued a requisition for an additional 570 Chromebooks with a value of $127,543.20

6. Structure of Motions to Award Bids (Continue)
“I move to award Chromebooks Bid #17-23 to W.B. Mason Company, at a cost not to exceed of $6,712.80, subject to audit.”
Suggested Structure of Bid Award Motion:
I move to award Chromebooks Bid #17-23 to W.B. Mason Company, at an initial purchase of $6,712.80, and subsequent purchases for the term of the contract at no more than the unit cost indicated on the attached bid award tabulation and accompanying schedules, subject to audit.

7. 2017-2018 Budget Update Preliminary, April 6, 2017 May 4, 2017 Update
Revenues:
$ ,328,805
$ 229,370,364
Less:
Appropriations:
233,765,343
233,469,764
Use of Fund Balance
(4,436,538)
(4,099,400)
Targeted Use of Fund Balance:
Unreserved/Undesignated
(4,000,000)
Future Education Initiatives
(207,976)
Total
(4,207,976)
Additional Reductions
$ (228,562)
$ ,576
Analysis of Changes
Professional Retirements (Maintaining FTE)
$ ,671
Healthcare
(590,809)
Total Changes
$ (337,138)

8. 2017-2018 Homestead Farmstead Rebate
State Allocation
$5,584,992.63
Remaining Funds,
54,809.44
Total Funds Available
$5,639,802.07
Homesteads
20,016
Farmsteads 47
Total
20,063
Reduction for Each Homestead and Farmstead
$281.10
Fiscal Year
Homestead/Farmstead Reduction
Annual Increase (Decrease)
274.71
252.39
(22.32)
279.03
26.64
245.27
(33.76)
281.10
35.83
249.36
(31.74)
259.60
10.24
264.75
5.15
273.82
9.07
7.28

9. Bond Refinancing Transaction
Yesterday the District issued the Series A of 2017 bonds in the amount of $21,455,000 to refinance portions of the following bond Series:
2011, A of 2011, 2012 and A of 2012
Total Refunded $24,395,000
Savings were 3.25% of the bonds refunded or $792,146 net of PlanCon reimbursement.
The savings reduced future debt service in the years ending June 30, 2018 through 2024.

10. May 18, 2017 Board Agenda 2017-2018 Bid Awards
Audio Visual/Library Supplies
Musical Instruments
Approval of PlanCon Part K, Series A of 2015