1. Common Core of Data (CCD)
A brief overview

2. CCD Background Non-Fiscal and Fiscal Components CCD
Non-Fiscal data collected through EDFacts
Comprehensive, annual, national statistical database
Official list of public schools and districts
State, district, and school-level data files
Data used by ED, researchers, and the public
CCD Non-Fiscal part of EDFacts collection since SY
Data collected through EDFacts since SY
Most data revisions made through ESS resubmissions
Census has been responsible for state follow-up in past years. Has now transitioned to the National Center for Education Statistics
CCD data files released by NCES (

3. CCD Non-fiscal EDFacts Files
SEA
LEA
School
Due
Directory X
January 27
Grades Offered
CCD School
March 29
Free and Reduced-Price Lunch
Children with Disabilities (IDEA) – School Age
April 5
Children with Disabilities (IDEA) – Early Childhood
April 5
Membership
Staff FTE
May 31
Students in LEP program
April 28
Graduates/ Completers ( SY)
February 9
Dropouts ( SY)
11 files make up the CCD

4. NCES Uses of EDFacts/CCD Data

5. Sample Surveys Division
What We Do
Division specializes in data collections based on samples of an eligible population.
Designs, executes, and manages:
Study content
Study sample design
Study data collection instrumentation & procedures
Study data collection
Study result dissemination including reports & data
Sample Surveys Division is part of NCES

6. Sample Surveys Division How Work is Done
Meet with research community and policy offices
Review data needs and changing research questions
Determine if participants can answer questions
Work closely with Census Bureau and contractors
Provide design support
Collect the data
Support to disseminate the data

7. Longitudinal Surveys Branch
Includes studies that follow cohorts of:
Newborns
Kindergartners
Middle grade students
High school students
College students
College graduates
Longitudinal Surveys branch is part of the Sample Surveys Division

8. Cross-Sectional Surveys Branch
Includes the following studies and others:
Schools and Staffing/National Teacher and Principal Surveys
School Survey of Crime and Safety/School Crime Supplement
Fast Response Surveys of teachers, schools, and school systems
National Household Education Surveys about preschool and K-12 education
School Climate in K-12 schools
Cross-Sectional Surveys branch is part of the Sample Surveys Division

9. Relying on CCD/EDFacts
NCES heavily relies on the CCD/EDFacts data for:
Sample frames for the K-12 teacher-, staff-, and school-collections, and for most longitudinal studies
Extensive sets of school- and system-characteristics school type,
enrollment levels,
numbers/percent of students with a range of different characteristics,
staffing levels

10. More uses of Data
Geographic data from CCD/EDFacts are used to link to information from sources such as the American Community Survey
Plans to replace additional components of survey collections with administrative data
CCD/EDFacts
Civil Rights Data Collection (CRDC)
CCD data files receive most mileage of EDFacts files. Condition of Education, US News and World Reports

11. CCD Future Vision Modernization: Approach
More nimble file releases and re-releases
Approach
Flag data that is of concern but not revised
Edit check process with states immediately after file submission deadlines
File releases within 6 months of submission

12. CCD Non-fiscal EDFacts Files
SEA
LEA
School
Due
6 Months
Directory X
January 27
July
Grades Offered
CCD School
March 29
September
Free and Reduced-Price Lunch
Children with Disabilities (IDEA) – School Age
April 5
October
Children with Disabilities (IDEA) – Early Childhood
April 5
Membership
Staff FTE
May 31
November
Students in LEP program
April 28
Graduates/ Completers ( SY)
February 9
August
Dropouts ( SY)
11 files make up the CCD.
CCD School file reports:
Data Group Name
Shared Time Status
An indication that a school offers vocational/technical education or other educational services in which some or all students are enrolled at a separate school of record and attend the shared-time school on a part-time basis.
Title I School Status
An indication that a school is designated under state and federal regulations as being eligible for participation in programs authorized by Title I of ESEA, as amended, and whether it has a Title I program.
Magnet Status
An indication of whether the school is a magnet school or has a magnet program within the school.
NSLP Status
An indication of the participation by a school in the National School Lunch Program (NSLP).

13. OIG Audit Findings
The Department could ensure more accurate and reliable data by promoting better SEA controls over data quality.

14. Recommendation from the OIG Report
Review how management certifications are used across all programs in the Department
Review how monitoring protocols … ensure that they contain steps to assess how well SEA or LEA procedures are working to provide accurate data
Develop a formal tracking procedure for SEA data issues
Require all principal offices to follow up on known data errors
Revise the Compliance Supplement
This is a heads up, FYI, that USED will be following up with states to determine how well they are doing with these recommendations, especially around CCD data.