1. Repository and Scholarly Communications Services
Open UBC
Repository and Scholarly Communications Services
Tara Stephens-Kyte Leonora Crema
cIRcle, UBC’s digital repository UBC Scholarly Communications & Copyright Office
UBC LIBRARY
Planning Review
Presented by Ingrid Parent, University Librarian
cIRcle is an open access digital repository for published and unpublished material created by the UBC community and its partners. Its aim is to showcase and preserve UBC’s unique intellectual output by making content freely available to anyone, anywhere via the web.

2. Session Overview Tri-Agency OA Policy on Publications Overview
Depositing to cIRcle
Scholarly Communications Services
Questions
What we’re hoping you’ll take away from our presentation today is an understanding of the benefits of open access, and publishing in an open access repository or journal as well as what support services are available through cIRcle and the Scholarly Communications office. We’re framing this talk around the Tri-Agency Open Access Mandate because it is a powerful motivator for anyone who receives grants from CIHR, NSERC and SSHRC to publish open access and it also underscores the growing trend toward open access research in general.

3. What is Open Access?
Open Access (OA) is the practice of providing free and unrestricted online access to research publications and data
BOAI Defintion: By "open access" to this literature, we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited.
Source: Tri-Agency Open Access Policy on Publications Webinar. June
Reference: BOAI Definition of Open Access

4. Benefits of Open Access
Open Access offers various benefits over traditional academic publishing.
Benefits include:
Greater exposure to research and higher citation rates
Researchers in developing countries or anywhere that deals with budgetary constraints can have access to research that they would not have otherwise been able to obtain
Practitioners in the public have access to research increases the impact of their work

5. The Tri-Agency Open Access Policy on Publications
Grant recipients are required to ensure that any peer-reviewed journal publication arising from Agency-supported research is freely available within 12 months of publication.
Applies to all grants awarded May 1, 2015 and onward.
CIHR has had an open access policy since 2010
Source: Tri-Agency Open Access Policy on Publications Webinar. June

6. Media Relations: Stories Across Platforms
Policy Statement
Publish in a journal that offers immediate OA or OA within 12 months
Some journals require authors to pay article processing charges (APCs)
Journals
Deposit final, peer-reviewed manuscript into an institutional or disciplinary repository
Make the manuscript freely accessible within 12 months of publication
Online repositories
The Agencies encourage all researchers to adopt the policy as a best practice for all their research outputs to increase the dissemination of research findings.
NB: The two routes are not mutually exclusive.
January 24, 2011

7. If you want to go the journal route
Media Relations: Stories Across Platforms
If you want to go the journal route
UBC does not have funds to help cover the costs of APCs.
However:
Can be claimed as grant expense
UBC Library maintains institutional memberships with a # of OA publishers
Entitle UBC authors to APC discounts
Does not apply to scholarship and fellowship awards.
A study of the 100 largest journal publishers by article output suggests that 80% of all articles published in 2010 could have been made available through a repository after 12 months of publication at no cost.
January 24, 2011

8. Think. Check. Submit
The exciting Think. Check. Submit campaign aims to help researchers choose the right journal for their research: In particular, it provides criteria to help researchers identify quality journals, including open access journals, and to avoid predatory publishers.
Led by representatives from organisations across the industry: ALPSP, Directory of Open Access Journals (DOAJ), INASP, the International Association of Scientific, Technical and Medical Publishers (STM), ISSN, LIBER, OASPA, UKSG and individual publishers. The campaign will help researchers understand their options, and key criteria they can check before making an informed decision about where to submit.
Source: think.check.submit.org

9. If you want to go the online repository route
Media Relations: Stories Across Platforms
If you want to go the online repository route
Academia.edu and ResearchGate
. . . don’t meet the funders’ requirements but
cIRcle does
Open DOAR:
TriAgency FAQ:
Where can I archive my publications?
A: In an open access repository
Sites that require registration are not considered Open Access
“Scholarly sharing sites that require registration (such as ResearchGate) are not openly accessible, and will not be considered in compliance with the Tri-Agency policy. “
January 24, 2011

10. If you want to go the repository route
Media Relations: Stories Across Platforms
If you want to go the repository route
Which version is required?
Final peer-reviewed manuscript
Before copy editing/formatting: post-print
Final published version preferred when publisher permits
An Author’s Guide to Self-Archiving, Publication Versions, & Permissions
January 24, 2011

11. Media Relations: Stories Across Platforms
Checking Permissions
Check your copyright transfer agreement & look at the publisher’s policy
SHERPA/RoMEO: see if you can use a repository & what format is acceptable
Database of publishers’ copyright & editorial policies
Example: Abnormal Frontostriatal Activity During Unexpected Reward Receipt in Depression and Schizophrenia: Relationship to Anhedonia Neuropsychopharmacology advance online publication 20 January 2016; doi: /npp This article is OPEN. Use SHERPA/RoMEO to see how this was accomplished.
Looking while eating: The importance of social context to social attention
By: Wu, David W. -L.; Bischof, Walter F.; Kingstone, Alan
SCIENTIFIC REPORTS Volume: Article Number: Published: AUG
Romeo GREEN,
In DOAJ
January 24, 2011

12. Author Rights
cIRcle provides guidance on checking copyright permissions for repository deposit
The cIRcle license has a default CC BY-NC-ND license
The Scholarly Communications Office can advise authors on retaining key rights through the use of a publication addendum (eg. SPARC Author Addendum)
Adapted from Tri-Agency Open Access Policy on Publications Webinar. June

13. Advantages of depositing in cIRcle
Simple: We do the work at no cost.
Visible: High web ranking. Statistics.
Permanent: Persistent URL and DOI
About cIRcle:

14. Depositing to cIRcle Step 1: Check permissions
Step 2: Get the right version
Step 3: Submit article to cIRcle using the Item Submission Form
This is known as “mediated deposit” in that repository staff do the uploading and metadata description on behalf of the author. Author self-deposit options are available. Please contact the cIRcle office for more information:

15. Step 1: Check Permissions
Check Sherpa/RoMEO for publisher permissions
Consult publisher websites
Review your Copyright Transfer Agreement

16. Step 2: Get the right version
cIRcle can add embargoes. This means that the brief metadata (ie. author name, title, etc) will be publicly viewable but the file will remain hidden until the embargo release date. This means that you can give cIRcle your article at any time; you don’t have to wait for the embargo period to pass before you can deposit in cIRcle.

17. Complete the cIRcle item submission form
cIRcle uploads on your behalf and sends you the persistent link
Please note that you can add multiple titles to a single license
Completing the license form is required any time someone deposits on your behalf, including cIRcle or an admin assistant. Authors who self-deposit can use the click-through license in the submission workflow.

18. Readers coming across your paper through Google, Google Scholar or the UBC Library Open Collections portal will automatically see your paper in our PDF viewer. Metadata, permissions and view and download statistics are publicly visible at the bottom of the record.

19. Screenshot of item view and download statistics in Open Collections.

20. You can use the Open Collections portal to search across UBC Library repositories including cIRcle (Research), Abacus (Data), and Atom (Archives and Special Collections)

21. SCHOLARLY COMMUNICATIONS SERVICES
We can advise you on:
Grant OA compliance
Article processing charges
Author rights, publishing agreements
Open publishing options
cIRcle, Scholarly Communications and Copyright are all part of the same unit so you don’t need to remember exactly who to contact—we will be sure to refer you to the correct person if we cannot help you ourselves.

22. Library Support Services
cIRcle, UBC’s Digital Repository: circle.ubc.ca
Scholarly UBC: scholcomm.ubc.ca
Research Data Management Services: researchdata.library.ubc.ca
Abacus Dataverse Network:
Copyright Office: copyright.ubc.ca
Subject librarians:
Open Access Publisher Discounts for UBC Researchers:

23. Contact US Tara Stephens-Kyte tara.stephens@ubc.ca 604-822-6577
cIRcle Office:
Leonora Crema
Schol Comm Office:

24. References Depositing in cIRcle:
cIRcle Item Submission Form:
cIRcle License:
Author Rights and Permissions:
UBC Author’s Guide to Self-Archiving:
Sherpa/RoMEO:
SPARC Canadian Author Addendum:
About Creative Commons Licenses:
Open Access Journals
Directory of Open Access Journals:
Think. Check. Submit:
Open Access Publisher Discounts for UBC Researchers:

25. References About Open Access Mandates & Policies:
Tri-Agency OA Policy on Publications:
UBC Open Access Position Statement:
Draft Tri-Agency Statement of Principles on Digital Data Management:
Harvard OA Policy:
Other Resources:
Open DOAR (Directory of Open Access Repositories):
Laakso, M. (2014). Green open access policies of scholarly journal publishers: a study of what, when, and where self-archiving is allowed. Scientometrics. In press. (Link to postprint version that is not behind a paywall: