1. Database Essentials
Access Lesson 1

2. Microsoft Access Software program that is used to create databases
Allows the user to add, change, delete data
Allows the user to create queries, filter data, create forms and reports
A file must be saved before creating a new database

4. Database
Tool for collecting and organizing information (John Wiley & Sons, Inc., 2012)
Example: DMV Database, Grocery List, Address List

5. Navigation Pane
All objects (tables, queries, forms, reports) are listed in the navigation pane, which is located on the left hand side of the screen
If multiple objects are open, they will appear in tabs below the ribbons

6. Types of Objects Listed in the Navigation Pane
Table: Made up of rows and columns of data
Query: displays data that has met certain criteria
Report: displays data in a report format
Form: alternate way of inputting data into the database

7. Object Tabs
When an object is open, a tab will appear with the name of the object that is open

8. Views in Access
Datasheet View: Allows the user to perform most of the tasks associated with the object (formatting, inputting data, etc.)
Datasheet: a visual representation of the data contained in a table or of the results returned by a query (John Wiley & Sons, Inc., 2012)
Design View: Allows users to make structural changes to the object

9. Datasheet View

10. Design View

11. Parts of the Access Window

12. Parts of the window
Tab: looks like a tab in a notebook (Home, Create, External Data)
Ribbon: a band that spans from the left to the right of the program that contains groups of commands
Group: commands organized by type (appears in gray lettering)
Dialog Box Launcher: A small arrow in the lower- right corner of a group that you click to launch a dialog box (John Wiley & Sons, Inc., 2012)

13. Quick Access Toolbar Located at the top left hand side of the screen
Includes the Undo, Redo, and Save commands
Can be customized

14. KeyTips Allows the user to control the program using the keyboard
The ALT key on the keyboard must be pressed
Badges: Labels that appear when KeyTips are pressed

15. Backstage View Accessed by clicking on the File tab
Contains options to:
Create new database
Save a database
Open a database
Options
Print

16. Using Help
Allows you to search Microsoft Office to see how to do something in Access
Keyboard shortcut key is F1

17. Parts of a Database Record: a row in a table
Field: a column in a table
Entry: a cell in a table

18. Data Types
Data type: the type of data that will be entered into a cell
The structure of a database is defined when data types are assigned to fields
Primary Key: column in a database that uniquely identifies each row (John Wiley & Sons, Inc., 2012)
If a certain field is set as the primary key, there cannot be duplicates listed in that column
Redundant Data: Duplicate information in a database (John Wiley & Sons, Inc., 2012)
Duplicate data should be avoided

19. Relational Database
Tables in a database contain data that are linked to each other

20. Normalization
Process of applying rules to your database design to ensure that you have divided your information into the appropriate tables (John Wiley & Sons, Inc., 2012)

21. Source
Microsoft Official Academic Course Microsoft Access John Wiley & Sons, Inc., John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft Access 2010, Exam
(John Wiley & Sons, Inc., 2012)