1. Chapter 3 : 3.1 MS Excel 1 TA. Alhanof Alolyan The source:
New perspective
Microsoft®
Office 2013
Ann Shaffer Patrick Carey Kathleen
T. Finnegan Katherine
T. Pinard Roy Ageloff
Lisa Ruffolo Robin M. Romer
Joseph J. Adamski
June Jamrich Parsons
Dan Oja
Chapter 3 : 3.1 MS Excel 1
TA. Alhanof Alolyan

2. Outline Learn the parts of the Excel window and views
Understand the use of spreadsheets
Create a workbook file
Insert, rename, delete worksheet.
Columns and Rows
Enter text, numbers, and dates into a worksheet
Wrapping Text Within a Cell
Cell’s and Ranges’ reference
Formulas and functions
Viewing the Formulas and functions for printing
Printing workbook
Outline
TA. Alhanof Alolyan

3. Computer program used to enter, store, analyze, and present quantitative data in an organized and easily updatable manner
Automates many tasks through the use of formulas including both automatic formulas and custom formulas
A new Flash Fill feature allows you to have data automatically entered based on initial data you enter
What’s excel?
TA. Alhanof Alolyan

4. Excel screen
TA. Alhanof Alolyan

5. Excel screen
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6. Previewing a Workbook Changing worksheet views Normal view
Page Layout view
Page Break Preview
Previewing a Workbook
TA. Alhanof Alolyan

7. Page Layout View
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8. Page Break Preview
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9. Normal view
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10. On the ribbon, click the File tab to display Backstage view.
Click New in the navigation bar to display the New screen
Click the Blank workbook.
Create workbook file
TA. Alhanof Alolyan

11. 1-Insert worksheet 2-Rename worksheet 3-Delete worksheet
TA. Alhanof Alolyan

12. Data type to entering in excel
Text data: Combination of letters, numbers, and symbols
Often referred to as a text string.
Number data
Date and time data
To edit the data of cell:
Double-click the cell to select the cell and switch to Edit mode
Data type to entering in excel
TA. Alhanof Alolyan

13. Columns and Rows size To modify size of columns or rows
Drag border to resize
Double-click border to auto fit
Format the Cells group to specify
Columns and Rows size
TA. Alhanof Alolyan

14. Delete Columns and Rows / clear the contents
Deleting and clearing a row or column
Deleting removes both the data and the cells.
Clearing removes the data, leaving blank cells where data had been.
Delete Columns and Rows / clear the contents
TA. Alhanof Alolyan

15. Wrapping Text Within a Cell
Wrapping text enables text to display on two or more rows within one cell:
Resize the width of column as appropriate.
Select the cells you wish to apply wrapping to
On the Home tab, in the Alignment group, click the Wrap Text button.
Wrapping Text Within a Cell
TA. Alhanof Alolyan

16. Cell’s and Ranges’ reference
Range : group of cells.
Reference : location of the cell or location of range.
Example:
The cell name is the same of its reference:
Cell: A1 , reference: A1
The range reference two type:
Adjacent:
If the cells are next to each other
Range: A1 – A2 – A3 , reference: (A1:A3)
Nonadjacent:
If the cells are not next to each other
Range: A1 – A2 – A3 and C5-C6-C7 , reference: (A1:A3; C5:C7)
Cell’s and Ranges’ reference
TA. Alhanof Alolyan

17. Formulas Formula: is to enter the operation by your self to the cell.
Click cell where you want formula results to
appear
Type = and an expression that calculates a value using cell references and arithmetic operators
Example:
= A1+B3/F1
Formulas
TA. Alhanof Alolyan

18. Order of precedence
TA. Alhanof Alolyan

19. Advices in creating formula
–Keep them simple
–Do not hide data values within formulas
–Break up formulas to show intermediate results
Advices in creating formula
TA. Alhanof Alolyan

20. -function make it easer-
Named operation that returns a value.
Simplifies a formula, reducing a long formula into a compact statement; for example, to add values in the range A1:A10:
Enter the long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10
-function make it easer-
Use the SUM function to accomplish the same thing:
=SUM(A1:A10)
Function
TA. Alhanof Alolyan

21. commonly used functions
Sum of values in column or row (SUM)
Average value in column or row (AVERAGE)
Total count of numeric values in column or row (COUNT)
Minimum value in column or row (MIN)
Maximum value in column or row (MAX)
commonly used functions
TA. Alhanof Alolyan

22. Example of (SUM) function
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23. Viewing the Formulas and functions for printing
Switch to formula view
Viewing the Formulas and functions for printing
TA. Alhanof Alolyan

24. Scaling the Formulas and functions for printing
Scaling the printout of a worksheet forces contents to fit on a single page
Scaling the Formulas and functions for printing
TA. Alhanof Alolyan

25. Print tab provides options for choosing what to print and how to print
Printing a Workbook
TA. Alhanof Alolyan