1. Microsoft Office Excel 2003 Lesson 4
Changing Print Options
Lesson 4: Changing Print Options

2. Adding a Header and Footer
What is a header?
What is a footer?
Show students where headers and footers appear on the page. Give them an idea of the type of information they may include.
Lesson 4: Changing Print Options

3. Adding a Header and Footer
Show students where headers and footers appear on the page. Give them an idea of the type of information they may include.
Lesson 4: Changing Print Options

4. Adding a Header and Footer
This slide might be useful to you in pointing out the position of the header and the footer for students.
Lesson 4: Changing Print Options

5. What is white space, and why should you have some?
Changing Margins
What is white space, and why should you have some?
You might want to mention that adding white space is a great way to approve the appearance and readability of a document. White space can often make the page seem much less overwhelming and call more attention to the material.
Lesson 4: Changing Print Options

6. Changing Margins
Lesson 4: Changing Print Options

7. Changing the Orientation and Scale
You may point out that some worksheets work better horizontally and some vertically. Also, be careful with scale—again, the material needs to be readable.
Lesson 4: Changing Print Options

8. Adding or Deleting Page Breaks
Page breaks allow you to control where the printer breaks the pages.
Remind students that they probably want to wait until just before printing to add manual page breaks. Excel will not adjust them if information is added.
Lesson 4: Changing Print Options

9. Setting and Clearing a Print Area
What if you only want to print part of your worksheet?
Show students how they can define an area to be printed. You may want to point out how this differs from using the Print dialog box.
Lesson 4: Changing Print Options

10. Setting Other Print Options
Point out to students what their options are at this point. You might want to suggest that they preview their document before they print to be sure that their document is complete to save on paper, ink, or toner. You might also suggest that they print in black and white until they are sure the document is exactly how they want it, to save on colored ink, since black ink is cheaper.
Lesson 4: Changing Print Options

11. Setting Other Print Options
You might want to point out to students that this is the “print area” that was covered in the previous section of this lesson.
Lesson 4: Changing Print Options

12. Setting Other Print Options
This is what the student’s screen should look like at the end of the exercise, “Apply additional”… on page 107 of the textbook.
Lesson 4: Changing Print Options